Finance Committee Meeting — Minutes (09/17/25)

SGA Finance Committee Meeting Minutes Date: Wednesday, September 17th, 6:15p-7:45p Location: Gilman 119 Notetaker: _________ Present Absent Imad Ahmed Steven Amanat Zoe Gaillard Juan Hidrowoh Mercedes Rend Mamadou Thiam Paul Woo Rebecca Wu Amy Xu Kevin Xu Ryan Garza Anisha Rasamsetty Agenda Items Kevin’s Academic Affairs Tabling Bill: https://docs.google.com/document/d/1Q_EbxEBJvFZBRFFuL6g932nf5SkFLEVvCgqEMtl4fcs/edit?usp=sharing Questions for Tanisha for next week – Sustainability in our policy Consumables – should be paper, compostable At the end – visit to the SGA closet? Budgets + Questions (Priority speaking time for new senators) Carribean Cultural Society – represented by Steven Steven would like to ask CCS some questions! Total requested: $___ Ask them clarifying questions what events they’re putting on, if they are taking a cultural awareness approach, itemized list for decorations and table and chair rentals. Also ask them about the swag, since we can’t fund t-shirts/clothing. Ryan Garza Juan Hidrowoh Mercedes Rend no questions, put file into teams Mamadou Thiam UAEM – Rebecca (Rebecca Budget Review .xlsx): Total requested: $1932 Baking supplies for cookie bake sale – rejected all Food for GBMs – rejected all Shoots and ladders event – approved 300 for supplies + gift cards (6x$10) Proposed allocation: $350 Humans in Health – Rebecca Total requested: $1000 Declined GBM food but approved half the amount they wanted for fundraiser Approved $400 for their event Approved 75% of the transportation costs but wondering if they can get HopVan certified Proposed allocation: $712.50 Normal Budgets Blue Jay Bhangra – represented by Amy Total requested: $29,738.98 Called one of the BJB treasurers to discuss priority items, clarify event funding, competitions and “private events” Itemized budget items here, add reasoning if provided and necessary Proposed allocation: $3820 JHU Breakers – represented by Zoe Total requested: $688.88 Itemized budget items $88.88 for puzzle mats for cushioning $600 instructors for monthly workshops (open to all students) Proposed allocation: $688.88 Provide reasoning for proposed allocation The Film society – represented by Zoe Total requested: $3,600 Itemized budget items here, add reasoning if provided and necessary $3,300 for movie rights (11 screenings) $300 food and beverage for weekly meetings and events (screenings) Proposed allocation: $(# weeks left/11) * 3300 = $2700 Can only give $ for movie rights for # weeks left in the semester Can’t give gift cards MEDLIFE at Johns Hopkins – represented by Anisha Total requested: $950 (on Hopkins Groups) Itemized budget items here, add reasoning if provided and necessary $250 for food/drink for social events $150 for Canva Pro for advertising events $200 for volunteering events and donation kits (not specified exactly) $150 for travel to volunteer locations (not specified exactly) $200 for private vehicle fuel to Childrens House and BEI $200 supplies for GBMs Proposed allocation: $_0__ Food/drink and GBM supplies can be requested as event grants. AND they will need to provide more details on what exactly they are purchasing (with amazon links) and invoices for food/drink orders. These numbers are very ambiguous and it is not clear what they will be purchasing with these funds. SGA does not fund subscriptions. Private vehicle fuel can be avoided if they too HopVans, especially if they were already planning to drive themselves. Where are the volunteer locations? Is it possible to take public transport or JHMI? List (with amazon links) for GBM supplies and donation kits will need to be provided. Also, they requested for $950 on HG but spreadsheet adds up to $1150?? Knotty by Nature – Imad Already held their GBM event so we’re not funding that Don’t have a quote for their contractor since they’re a new E-board, but they say in the past the honorarium was in the $150- $200 range https://www.amazon.com/hz/wishlist/ls/3HW0ZI3A3S2RQ?type=wishlist Wishlist for their hairstyling event including mannequin costs HopMUN – represented by Paul Total requested: $19857.71 Member Performance Incentives – $100, Lunch for Conference Attendees – $240, Annual Team Dinner – $360 Proposed: 0 No. We do not fund food for member only events NCSC Travel (MARC+Lyft) – $336 Lodging – $2886.36 Proposed: $2416.77 max 75% policy UPMUNC Travel (Bus+Lyft) – $560 Lodging – $1500.6 Proposed: 1545.45 max 75% policy MCMUNC Travel (Air+Lyft) – $3400 Lodging – $1320 Proposed: 0 We will not fund travel and lodging to McGill University since it involves international travel, the travel office may have issues with this UNCMUNC Travel – $3360 Lodging – $1573.11 Proposed: 3699.83 max Registration fees NCSC – $1275 UPMUNC – $850 MCMUNC – $881.6 UNCMUNC – $1175.04 Would like to see rosters before money is approved, $50 cap per person (must be unique individuals), $1500 annual cap Proposed allocation: $9162.05 Need to ask Crystal what MUN funding policies are HopMUN is historically funded partially by PoliSci and the Dean’s office, will spend upwards of 30k on travel Should just use normal SGA policies for high-spending groups for now We don’t charge member registration fees because of the Parent’s Fund? Mamadou - Religious RSO Budget Reviews Agape Christian Fellowship Catholic Community at Hopkins Want to see distance info as well as whether or not the event is open to the community. Stepping Stone Ministry Are retreats funded in SAC or semester? Approved speaker cases KROSS Crystal said to fund their equipment Put in event request when you want to hold events Intervarsity Christian Fellowship Let them know about the printing cap