HI! This is basically a document describing how I did the major fair in 2023-2024. This document is still in progress, but is a good starting point for you all to see how the major fair works and what went into it.
August 2023
- Tim sent an email with help from Resham about the idea of the major fair.
- Sent it to Vice Dean Erin Rowe and Vice Dean Michael Falk, as well as the vice deans of academic advising Jessie Martin and Kimberly Bassett
- Also included Justin Lorts of the Life Design Lab
- He has since switched to fellowships and has expressed interest in tabling this year
September 2023
- Met with Dean Rowe and Justin to talk about idea
- They thought it was very ambitious, but ultimately decided to support
- Life design was the main helpers for staff, though honestly I don’t know if they brought a lot of staff to help
- Talked about getting First Year Experience to help
- Met with Tarra Morgan from First Year Experience and Andrea Wiseman from Life Design lab to help with planning logistics
- How many tables
- Location and time
- Budget Costs
- The overall budget was around $4000
- Main costs were decor and balloon arches, as well as stands for all the tables, dining cookies, and tablecloths which we should still have
- The overall budget was around $4000
October 2023
- Generated the basis for who to send emails out to
- East Asian Studies does not like me
- Every department otherwise was responsive except the following: Physics and Chemistry and Africana studies
- Biology declined, but students have expressed interest
- Philosophy was added last minute
- SNF agora was added last minute
- LDL and SGA were in the great hall, but general consensus was to scrap the great hall and just focus on the glass pavilion
- Booked the space
- Tim will handle this this year
November 2023
- Sent email to all professors
- Some professors asked for information
December 2023
- Sent official invite form to professors
- Majority of professors wanted students to help table, which is completely fine
- Professors and faculty have full reign of what they want to provide, with LDL and First year helping with some merchandise
- Made all of the marketing stuff with Connie
- We can reuse this year
January 2024
- Met a lot with michael Gonzales for printing and flyers and distribution
- PROMOTE PROMOTE PROMOTE
- Ask them for printing, M. Gonzales is no longer here but he helped a lot, new person is Andrea Wiseman
- Created the full seating doc
- This was the hardest thing to do, I mostly shared tables with similar majors and most were fine with this. We will try to work on this together
- This was also printed by First year, they had a map with all the stuff and gave it to everyone
- Sent email to faculty confirming attendance
- Gave them instructions on what needs to be done and what they need
- All communication to faculty was by me and I think they liked that a lot
February 2024
- Showtime!
- Day of: Prep all the table cloths, had faculty and staff come in, people were peaking at 2-3 for the event
General Feedback from professors
- Like the glass pavilion, don’t like the great hall, don’t want the rec center
- Need to include some departments, like GRO and HOUR and ForagerOne and Fellowship, They all expressed interests
- East Asian Studies is not coming again as requested
- Need to do better in getting certain faculty to respond
- Wanted the fair to be shorter overall, especially for departments like Econ
- Big majors are usually ok to not go, but ask them for promotional materials at the very least or have students represent them