Finance Committee Meeting — Minutes (09/10/25)

SGA Finance Committee Meeting Minutes Date: Wednesday, September 9, 6:15p-7:45p Location: Gilman 119 Notetaker: Amy Xu Present Absent Imad Ahmed Steven Amanat Zoe Gaillard Ryan Garza Juan Hidrowoh Mamadou Thiam Paul Woo Rebecca Wu Amy Xu Kevin Xu Anisha Rasamsetty Mercedes Rend Agenda Items Ask Jason about allocation policy research Any updates from Crystal on what our budget looks like? Email is waiting to be sent out through Charles because he needs to make a RSO treasurers-specific mailing list Tyler’s Pancake day tabling bill Order less and cheaper oreo crumbles, recommend normal oreos then crumble himself Price per person is ~$2.14 Approved for second reading by all present senators, as long as oreos are changed + maybe Biscoff if cheaper. Go over budgets, questions about process Break off into small groups to discuss among fellow senators working on the same category of RSOs Budgets WJHU Johns Hopkins Student Radio – represented by Rebecca Rebecca Budget Review .xlsx Total requested: $1624.83 Itemized budget items here, add reasoning if provided and necessary Subscape partnership: 300 Proposed: 300 Food: 18.98 Proposed: 0 Transportation - Lyft Passes: 270 Proposed: 202.50 75% policy, should fundraise the other 25% Equipment (Fans + Lighting to Audiojack Cord): 43.93 41.94 Can borrow lighting to audiojack cord from the CMC! Where will fans be stored? Promo Items: 270 Proposed: 0 Sounds cool but we technically can’t fund clothing/merch Website: 96 Proposed: 0 Can’t do subscriptions Proposed allocation: $544.44 HopMUN – represented by Paul Total requested: $19857.71 Member Performance Incentives – $100, Lunch for Conference Attendees – $240, Annual Team Dinner – $360 Proposed: 0 No. We do not fund food for member only events NCSC Travel (MARC+Lyft) – $336 Lodging – $2886.36 Proposed: $2416.77 max 75% policy UPMUNC Travel (Bus+Lyft) – $560 Lodging – $1500.6 Proposed: 1545.45 max 75% policy MCMUNC Travel (Air+Lyft) – $3400 Lodging – $1320 Proposed: 0 We will not fund travel and lodging to McGill University since it involves international travel, the travel office may have issues with this UNCMUNC Travel – $3360 Lodging – $1573.11 Proposed: 3699.83 max Registration fees NCSC – $1275 UPMUNC – $850 MCMUNC – $881.6 UNCMUNC – $1175.04 Would like to see rosters before money is approved, $50 cap per person (must be unique individuals), $1500 annual cap Proposed allocation: $9162.05 Need to ask Crystal what MUN funding policies are Hopkins Student Science Fiction and Fantasy Association – represented by Kevin Total requested: $1123.71 Equipment (board games): $484.87 Proposed: $484.87 Falls under $1500 annual limit of reusable equipment, but we would like to know what’s happening with the other $1000+ in board games from last year? Board games giveaway: $74.84 Proposed: $74.84 Event tickets: $224 Proposed: $0 Not advertised as open group event. They polled current members and already bought tickets, asking for reimbursements – we do not do reimbursements Travel: $320 Proposed: $0 less expensive alternatives to lyft? Printing: $20 Proposed: $20 Proposed allocation: $579.71 Knotty by Nature – represented by Imad Total requested: $1700 Hairstyle Demonstration Contractors – $200 for 2 Need quotes but sounds fine otherwise Giveaway Prizes for Welcome Back Events – $100, MGB Royal Court Goodie Bags – $200 When are these events? What is the expected attendance? Hair packs and mannequin heads – $300 For one head??? Also, were mannequin heads purchased in the past? DIY Night Workshop Materials – $900 Expecting 50-60 people Likely to approve due to high turnout last year Proposed allocation: $ undecided, need more information For next time Blue Jay Bhangra – represented by Amy Total requested: $___ Itemized budget items here, add reasoning if provided and necessary Proposed allocation: $___ Provide reasoning for proposed allocation Carribean Cultural Society – represented by Steven Total requested: $___ Itemized budget items here, add reasoning if provided and necessary Proposed allocation: $___ Provide reasoning for proposed allocation JHU Breakers – represented by Zoe Total requested: $688.88 Itemized budget items here, add reasoning if provided and necessary $88.88 for puzzle mats for cushioning $600 instructors for monthly workshops (open to all students) Proposed allocation: $___ Provide reasoning for proposed allocation The Film society – represented by Zoe Total requested: $3,600 Itemized budget items here, add reasoning if provided and necessary $3,300 for movie rights (11 screenings) $300 food and beverage for weekly meetings and events (screenings) Proposed allocation: $___ Provide reasoning for proposed allocation