Met Gala Planning Document

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MET Gala - 50th Night Date: Sat, April 2nd 6-10PM Budget: 10K → 13K

Key Goals

Accommodate at least 250 seniors
Establish a themed event, create a tradition
- MET Gala 2022 - “In America: An Anthology of Fashion”
- Poll Seniors, WITH OPTIONS NOT BLANK SLATE
Professional Photography, Red Carpet Interviews
- Funding from commencement office

Venue

~~BMA, Contact: Alicia Crosby,~~ ~~acrosby@artbma.org~~
~~Peabody Library, Contact: Nick~~
Engineers Society, Contact: Asha, asha@esb.com

Alternative Venues

Mobtown Ballroom, https://www.mobtownballroom.com/
The Elm, http://the-elm.com/
The Bluebird Cocktail Room
The Elk Room

Logistical Considerations

Minimize transportation costs
Dance floor and cash bar
Stagger arrivals to allow for photos, 6-8 PM
RED CARPET, on stairs, roast people who don't dress up adequately
Notify programming bodies to avoid event overlap - FSL, HOP, dance groups

Decisions

Do we want to be flexible with the date for the ideal venue?
- 50th~~? 25th - Wed, April 27? Random?~~
Full Budget?

Marketing

Engineers Society of Baltimore

Venue Website:

TODO - 3/28

CampusGroups

Will the link be up for registration?? (Tues, 3/29 8PM)

Venue

Food & Drink

Will water be provided to all attendees?

Logistics

What is the earliest we can arrive to set up the event?
Can we visit to confirm placements, outlets, etc. for our vendors?

Sober Party Monitors

Can we ensure all of our volunteer sober monitors are TIPS trained by the end of the week?
- Do we have backups? (Grace, Subha)
Create groupme for SPMs to communicate with Senior Class Council
Ask for their preferred timeslot

Transportation

Will we have enough lyft codes/value to transport all of our necessary people?
- Lyft #1: Grace, Photographer, DJ; Lyft #2-4: SPMs (8)

Photographer

Jessie: Can I bring a +1 to help carry lights?

Candidates: Talal, Recommendation

Summary

This is a planning document for the MET Gala 50th Night.
The event is scheduled for Saturday, April 2, from 6–10 PM, with a budget listed as 10K → 13K. 1Date: Sat, April 2nd 6-10PM 2Budget: 10K → 13K
It is intended for at least 250 seniors and will use a themed format, with seniors polled on set options. 3* Accommodate at least **250** seniors 4* Poll Seniors, WITH OPTIONS NOT BLANK SLATE
Engineers Society is listed as a venue option, with Mobtown Ballroom, The Elm, The Bluebird Cocktail Room, and The Elk Room as alternatives. 53. Engineers Society, Contact: Asha, [asha@esb.com](mailto:asha@esb.com)6* Mobtown Ballroom, [https://www.mobtownballroom.com/](https://www.mobtownballroom.com/)
Planned features include a dance floor, cash bar, staggered arrivals for photos from 6–8 PM, and notifications to campus programming groups to avoid event overlap. 7* Dance floor and cash bar 8* Stagger arrivals to allow for photos, 6-8 PM 9* Notify programming bodies to avoid event overlap \- FSL, HOP, dance groups
Open questions include whether to change the date for a better venue and whether the registration link will be available by Tuesday, March 29, at 8 PM. 10* Do we want to be flexible with the date for the ideal venue?11* Will the link be up for registration?? (Tues, 3/29 8PM)
Remaining tasks include TIPS training for sober monitors, arranging Lyft coverage for staff and volunteers, confirming whether the photographer may bring a helper, and selecting a DJ from the listed candidates. 12* Can we ensure all of our volunteer sober monitors are TIPS trained by the end of the week?13* Lyft \#1: Grace, Photographer, DJ; Lyft \#2-4: SPMs (8)14* Jessie: Can I bring a \+1 to help carry lights?15* Candidates: Talal, Recommendation

Drive file created by wsgrace2011 · last edited by wsgrace2011