Race for Reading Pi Beta Phi Maryland Gamma
Event Details November 14, 2026 Rain date: November 15, 2026 Decker Quad Route is similar to Homewood Holiday 5K Day-of Schedule 7 AM: Set up 9:15 AM - 10 AM: Check-in 10 AM - 12 PM: Race time & Awards 12 PM - 2 PM: Clean up Estimated 200 participants Greek/JHU affiliates discount codes available Profits benefit Read Lead Achieve Philanthropy
Current Secure sponsors/partners Coordinate with Hopkins/Facilities Finish planning and purchases for committees Receive permits from Baltimore City Completed Assembled and completed budgets for committees Initial brainstorming and meetings Liability/risk management prep In the Next Few Weeks Reach out to volunteers Make signage and amenities Communicate with sponsors Marketing and community outreach Set up and run event Planning Roadmap
Liability Release & Media Consent Waiver completed Registration Form on Eventbrite is completed and live Baltimore City Event Permit submitted Fire safety certificate from Hopkins needed, pending Fire Department & HERO confirmed Fire Dept. demonstration and community engagement confirmed EMS services with HERO confirmed, pending information Sponsor tiers & email list completed, still sending out cold emails Funds currently available: $600, allocated to committees already
Key Progress Updates
Sponsor Updates Donations-based Sponsors Grillos Pickles (free pickle coupons as prizes) Stretch Lab (free warm up session) Volunteering/Tabling Sponsors Pi Phi Baltimore Alumnae Club The Butterfly Effect JHU Credit Union
Admission Pricing General Admission: $40 Early Bird (Non-JHU affiliates): $35 Virtual Ticket: $25 General student discount: $35 $18.76 (shout out 150 yrs!) if outside t-shirt funding is acquired Hopkins & Greek affiliate discount codes: $17-20 Discount codes to represent founding year E.g. Pi Phi was founded in 1867 → $18.67 per ticket
Financial Estimates What we’re covering from FSL group funds Event permit fees: $200 Course markers: $150 Banners & signage: $300 HERO fees: $300 From Pi Phi HQ Name tags for sisters What’s missing Event t-shirts, 5K tradition Water & snacks
What We Need From SGA T-shirt funding ($2,412.50 for 250 t-shirts, $9.65 per unit) Accessibility to all Hopkins students → lowering student pricing to $18.76 Incentivize student volunteers Water station supplies($72.46) For the wellbeing of participants/volunteers Total Cost: $2,484.96
T-shirt Mockup
Why Should SGA support us? To help promote student wellbeing and mental health through a fun and energizing event Foster community among different organizations/clubs, faculty, students, and local residents Provide service hours to students who volunteer on the day of the event If SGA covers t-shirt funding and some event cost 100% of proceeds from the 5k registration fees will be donated to Read > Lead > Achieve Additionally we can add JHU SGA logo on the back of the shirt or to the sponsors list
Thank You for your time! Any Questions?