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Senate Meeting #19

Minutes / Senate · 111th session · dated February 13, 2024 · updated February 20, 2024

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This document is from a previous session and is kept for the record. It may have been amended or replaced since.

111th JHU Student Government

Senate Meeting #19

February 13, 2024 / 07:00 PM / Hackerman B17

AGENDA

  1. Call to Order and Attendance (1 min)

    1. Absentees:
      1. Excused:
      2. Unexcused:
    2. Present

  2. Convening Business (3 min)

  3. Amendment and Approval of the Agenda (1 min)

  4. Public Input (3 min)

  5. Reports (17 min)

    1. Cabinet Reports (4 min)

      1. Student Body President - President Ryan Chou
      2. Student Body Vice President - Vice President Jackson Morris
      3. Student Body Secretary - Secretary Amy Li
      4. Student Body Treasurer - Treasurer Jenny Chen
      5. Chair of Programming - Chair Shalala Leny
      6. Director of Communications - Director Connie Weng
      7. Director of Research - Director Jason Shumsky
      8. President of the Senate - President Nasreen Naqvi
      9. Advisor Report (2 min) - Dr. Charles Norman

  6. Non-Legislative Business (15 min)

  7. Confirmation of Chief Advisor - Vice President Jackson Morris, President Ryan Chou
    1. Supplemental Slides
  8. Valentines Day Tabling- President Nasreen Naqvi
  9. Survey on Time Investment- Director Jason Shumsky
  10. Major Fair Promotion/Recruitment- Senator Tim Huang
  11. Student Services Video- President Nasreen Naqvi, Vice President Jackson Morris
  12. Discussion of SGA Website-
  13. , Vice President Jackson Morris

  14. First Reading

  15. Spring 2024 Bylaws Update- President Nasreen Naqvi
  16. SGA Closet Organization Funding Bill Spring 2024- Programming Chair Jazzlyn Fernandez

  17. Second Reading

  18. Prospective Legislation & Announcements (5 min)

    1. Senator of the Week- President Nasreen Naqvi
    2. Attendance Check-Out - President Nasreen Naqvi

  19. Adjournment (Estimated 9:00 PM)

Time-length and adjournment estimates are provided for the benefit of guests at Senate meetings. However, SGA meetings are always slated to extend until 10:00 PM and SGA members are expected to remain in the Senate chamber until official adjournment by motion, whether before or after the adjournment estimate

MINUTES

  1. Call to Order and Attendance (1 min)

    1. Absentees:
      1. Excused:
      2. Unexcused:
    2. Present

  2. Convening Business (3 min)

  3. Office of Student Affairs Presentation

  4. Amendment and Approval of the Agenda (1 min)

    1. Motion to move the video from student services to next week

  5. Public Input (3 min)

  6. Reports (17 min)

    1. Cabinet Reports (4 min)

      1. Student Body President - President Ryan Chou
        1. Teams channel for BoT presentation and
      2. Student Body Vice President - Vice President Jackson Morris
        1. With Committee of Civic Engagement and President Day of Service, we are working to have SGA go on a “Capital Day”
        2. Hope to have input from the Senate for the BoT presentation
        3. Reaching out the Provost for the GBM, extended invite from Student Affairs. If anyone wants to provide input to speak the Provost, please let me know
      3. Student Body Secretary - Secretary Amy Li
        1. No significant updates
      4. Student Body Treasurer - Treasurer Jenny Chen
        1. No significant updates
      5. Chair of Programming - Chair Shalala Leny
        1. No significant updates
      6. Director of Communications - Director Connie Weng
        1. Compiling photos for SGA events, including
      7. Director of Research - Director Jason Shumsky
        1. Please fill out the Times Survey
      8. President of the Senate - President Nasreen Naqvi
        1. There are tablings opportunities available, including Valentine’s Day and Major Fair
        2. Working on the Senator of the Week initiative, if you would like to nominate people, please reach out to me
      9. Advisor Report (2 min) - Dr. Charles Norman
        1. Meeting to work on BoT presentation tomorrow (2/14)
        2. Leadership Weekend is available on the HopkinsGroups
        3. If you invite any representatives, Calvin, Britney Brown, and I need to approve this

  7. Non-Legislative Business (15 min)

    1. Confirmation of Chief Advisor - Vice President Jackson Morris, President Ryan Chou
      1. Supplemental Slides
      2. Did not pass
    2. Valentines Day Tabling- President Nasreen Naqvi
      1. Valentine’s Day tabling is tomorrow (2/14)
    3. Survey on Time Investment- Director Jason Shumsky
      1. Taking 5 minutes to fill out the survey
    4. Major Fair Promotion/Recruitment- Senator Tim Huang
      1. Please register for the Major Fair
        1. Scan QR Code!
        2. Voucher for Insomnia Cookies
      2. SGA Tabling for Major Fair
        1. Advocating for South Asian Studies Minor and among other SGA-related topics
    5. Student Services Video- President Nasreen Naqvi, Vice President Jackson Morris
      1. Nasreen: Video provides a way for us to reflect
    6. Discussion of SGA Website- Director Connie Weng, Vice President Jackson Morris
      1. Connie: Disclaimer is that the HopkinsGroups interface is really bad, in which the customizability is not possible through the website. SGA was thinking about bringing a “directory”-like website in which senators can input their target goals and find any senator or senior administration to work on initiatives with
      2. Stone: IA still doesn’t have updated guiding documents, but we will move on with having this be more of the IA role, rather than secretary role. Currently, the updated website has someone FaceTiming, so I don’t think it is a best way to portray SGA
      3. Danial: Asked whether or not we can directly put what we are about on the main website, as it would be good to know what SGA is - Stone replied that it is possible to add new things to the main page, but the page overall is limited
      4. Tarini: Cornell’s website is really well organized, and we should use their website as a template
    7. Spring 2024 Bylaws Update - Nas
      1. The bill was shown, people have seen what the bill is about
      2. Tim: Point of information, why is the VP role cutting out the collaboration aspects?
      3. Jaden: The VP making the agenda goes against the Constitution
      4. Nas: The purpose of this bill is to discuss unclear responsibilities, which is affecting our work ethic in exec. Beforehand, President is “internal-facing” and VP is “external-facing.” The President of the Senate is running the Senate while the President is running the exec, what is the VP supposed to do? The previous structure was rather successful due to clear-cut positions. Now, many people who have to vote for President of the Senate often do not know what the role does. This is only first reading; I encourage discussions about this bill, which will be enacted to next administration
      5. Stone: Motion to move to the IA committee
    8. SGA Closet Organization Funding Bill Spring 2024 - Programming Chair Jazzlyn Fernandez
      1. Closet organization funding bill - Shalala was not here to present so Jazz presented instead
      2. The closet is a bit disorganized, so the point of the bill is for organizing - bins, names, any class senator will be able to organize and use what’s actually SGA’s material. This is to help with the many class formals and other organization of materials.
      3. Nas: This is also in first reading, further discuss in next GBM
      4. Cynthia: Can we add more of the labeling materials? Also, are Caucus Chairs allowed to access the closet?
        1. Yes and Yes
      5. Tim: Motion to move to Finance committee
      6. Ryan: For context, we’ve been having this additional access to make sure things are organized, wants to make sure senators are messaging someone in exec to make sure people are understanding what’s in the closet. Also, this bill was passed previously, but did not pass through because of purchase requests - the senate believes that we need more than one budget label.

  8. Second Reading

  9. Prospective Legislation & Announcements (5 min)

    1. Senator of the Week- President Nasreen Naqvi
      1. Nas: Senator of the week is Buse and Kareem, the assistant secretaries - they are not here, but they have really picked up the workload for the Secretary
    2. Attendance Check-Out - President Nasreen Naqvi

  10. Adjournment (Estimated 9:00 PM)

Time-length and adjournment estimates are provided for the benefit of guests at Senate meetings. However, SGA meetings are always slated to extend until 10:00 PM and SGA members are expected to remain in the Senate chamber until official adjournment by motion, whether before or after the adjournment estimate