SGA 2024 Spring Retreat Main Planning

Time

Event

10:00

Retreat Planning Squad Arrives

10:30

Doors Open + Morning Food!!! Unstructured arrival time during which attendees will: Create name tags (tags and markers scattered on tables) Get breakfast (food at side table)

11:00

Let’s Get Started!!! Open the retreat with brief remarks and overview of the itinerary Why is SGA so big? [Ryan - S.B. President] An exploration of why SGA passed legislation to expand the size of SGA (and restructure it) in the Spring of 2022 and why the Executive branch has grown to be so big – and where we’re headed next.

11:05

[Fun] Who’s in SGA??? Sticky Note Intros [Angela S - WSE Senator] Each attendee writes three conversation prompts or questions on three sticky notes. Attendees circulate through the room, asking the questions and prompts to people - once a question is asked, the sticky note is exchanged Every time a sticky note is transferred, theory should sign the sticky note An emphasis is placed on meeting as many new people as possible

11:25

[Focus] Yup – PPTs!!! SGA Roll Call! [Ryan - S.B. President, Committee Chairs] Present! A revisiting of the SGA Committees and Commissions, what they do, and why they do it. Where’s the Money? [Jenny - S.B. Treasurer] A review of SGA’s half-million-dollar budget and historical financial trends – and our responsibilities to the student body. Event Programming: Cracking the Code [Shalala - S.B. Chair of Programming] A byte-sized guide into the past, present, and future of SGA Programming. The Judiciary and the CSE??? [Luc Mazzanobile - Chief Justice; Nubaira Milki - Chair of the CSE] How the Judicial branch and the Committee on Student Elections has strengthened themselves in the past year, and how they plan to run the Spring elections, and why the Spring elections matter

12:40

[Fun] Fun Time!!! Identity Bingo [Angela S - WSE Senator] Each attendee is given a checklist (physical paper sheet) that is effectively a people scavenger hunt Attendees circulate through the room and try to find people that match the items on the checklist (e.g., has a dog, fav color is green, plays an instrument, etc) First (few) attendees to complete their checklist shout “Bingo” [prizes for winner(s)]

12:50

We’re not Alone … [Jason Shumsky - Director of Research] The revitalization of the SGA Policy Research and Development Commission, and their recent research on the student governments at other institutions. Admin, who? [Jackson - S.B. Vice President] A masterclass in how we communicate and collaborate with administration – and how our representation to them leads to change for the student body.

1:10

MORE FOOD [Lunch] … and Picture Day!!! During the small group activities Optimally by school photography team if possible, if not, use the headshot machine

2:00

Group Picture

2:10

Legislation 101 [Ryan Chou - S.B. President] A masterclass on writing legislation for Senate – core knowledge for ALL members of SGA, regardless of whether or not they can actually write legislation – and why legislation matters

2:20

[Fun] Get to know smaller groups (switch groups between activities?) Spaghetti tower - Group 1 Each group is given a set amount of spaghetti, marshmallows, tape The objective is to get as far off the table as possible using the materials to build a tower [prizes for winner(s)] Who/What am I? Aka the “Forehead word game” [Angela S - WSE Senator] - Group 1 Somebody writes a word on a name tag without showing it to the rest of the group The word is placed on another group member’s forehead without them seeing the text All other group members attempt to (silently) act out the word for the member with the note on their forehead to try to guess the word or person Once completed, a different person takes a turn Two truths and a lie - Group 2 Game in the same way that it is always played Each group will play internally - then select the person’s they believe is most difficult - they enter the final round between all the groups

2:40

[Fun/Focus] Our identities, and the “WHY” Presentation and activity from Dr. Charles Norman III

3:30

[Focus] Let’s Get Down to Business [Developing Initiatives] Group 3 This time is dedicated to facilitating the development of initiatives. Come prepared with ideas!!!

Assess depending on engagement in previous section

[Fun] Meet your Sub-teams!!! Group 4 Whose Drawing? Subteam splits into two groups Everybody attempts to draw something without looking at the drawings of the other of the two groups They shuffle the drawings within their half-group The half-groups exchange drawings and attempt to match the drawings of the other half-group with the artist [Focus] Sub-team Work Time Group 4 This time is reserved for working with sub-teams … sub-team leaders will structure this time!

4:15

Clean-up Time!!! Reflections and Closing Remarks [Ryan - S.B. President]

Total Budget Allocated (not completely used)

$3,700

Lunch - Tamber’s Foodify Order (assuming approx 50 total attendees and 10 with dietary restrictions)

Total: $1340+$20 = $1360

Butter Chicken - Full Pan (serves 20*2) $290 * 2 (quantity) = $580 Presented with Scented rice and naan bread Might need to increase to 3 for 60 servings depending on rsvp

$580

Paneer Jalfrezi - Full Pan (serves 20*1) $270 * 1 (quantity) = $270 Presented with Scented rice and naan bread Vegetarian

$270

Bengan Bartha - Half Pan (serves 10*1) $140 Presented with Scented rice and naan bread Vegan

$140

Garden Salad - Small Bowl (serves 10*1) $50

$50

Traditional Caesar Salad - Large Bowl (serves 20*1) $100

$100

Samosa Filled Pastries - 10 pieces (serves 5*8) $25 * 8 = $200

$200

Delivery Fee

$20

MISC Food

Snack food + beverages (can be used for breakfast too) Juice Soda Snacks

$300 ??? adjust as necessary

Breakfast - THB Breakfast food (bagels, coffee) 3 (60 servings) box bagel - $150 2 (20 servings) box coffee - $50 2 (20 servings) fruit- $80 Delivery Fee: $34

$280 + $51 = $314

Other purchases

$129.28 Link to Amazon list: https://www.amazon.com/hz/wishlist/dl/invite/ePYMRK7?ref_=wl_share

Name tags (go for 200) We need 200 because we will need it for the forehead word activity

Sticky notes (200-300)

Markers/pens/pencils (go for extra - double the number of ppl if necessary)

Prizes for the games

???

Spaghetti and marshmallows and tape for tower activity. Bring a few quarters

Disposable utensils, plates, napkins (cups if applicable)