Finance Committee Meeting — Minutes (09/24/25)

SGA Finance Committee Meeting Minutes Date: Wednesday, September 23rd, 6:15p-7:45p Location: Gilman 119 Notetaker: Amy Xu Present Absent Imad Ahmed Steven Amanat Zoe Gaillard Juan Hidrowoh Anisha Rasamsetty Mercedes Rend Mamadou Thiam Rebecca Wu Amy Xu Kevin Xu Ryan Garza Paul Woo Agenda Items JHUMA Funding bill, presentation here Tabled due to no new food permit rule National Day of Failure tabling bill Passed everything except microphones and cookies are passed to second reading, would like to hear back about the cookies when dining responds. Microphones can be borrowed from the CMC. Technical Note: please open finance files through teams, especially if making or accessing budgets, ESPECIALLY the master spreadsheet! Redistribution of clubs given current submissions. Write out comments on how we decided to allocate a club $x amount of money. Will help with governing guidelines research project – introduce idea Time to work in smaller senator groups, send out emails, balance budgets Imad and Amy will also help sort out technical difficulties with HG! For next week: Think about how to include sustainability into governing guidelines Tanisha has rescheduled for next week to talk about this! Games sustainability Budgets CLUBNAME – represented by SENATORNAME Total requested: $___ Itemized budget items here, add reasoning if provided and necessary Proposed allocation: $___ Provide reasoning for proposed allocation Adoremus – represented by Kevin Total requested: $ Album Production (independent contractor) Requested: $3000 Proposed allocation: Food/Beverage (for concert audience) Requested: $80 Proposed allocation: $80 Travel (Hopvans) Requested: $200 Proposed allocation: $200 Banner (reusable item / advertising) Requested: $100 Proposed allocation: $100 Lodging Requested: $900 Entertainment Requested: $1200 Total proposed allocation: $___ TEDxJHU– represented by Kevin Total requested: $850 Food/beverage (for speaker, team, and audience) Requested: $200 Proposed allocation: $200 Advertising flyers, posters, and online giveaway Requested: $250 Proposed allocation: $100 Apparel T shirts for new members, sweatshirts for existing members Requested: $400 Proposed allocation: $0 Total proposed allocation: $300 UAEM – Rebecca (Rebecca Budget Review .xlsx): Total requested: $1932 Baking supplies for cookie bake sale – rejected all Food for GBMs – rejected all Shoots and ladders event – approved 300 for supplies + gift cards (6x$10) Proposed allocation: $350 Humanity First – Rebecca Total requested: $1000 Declined GBM food but approved half the amount they wanted for fundraiser Approved $400 for their event Approved 75% of the transportation costs but wondering if they can get HopVan certified Proposed allocation: $712.50 Epidemic Proportions – Rebecca Total requested: $2485 Declined GBM food but approved half the amount they wanted for fundraiser Approved $400 for their event Approved 75% of the transportation costs but wondering if they can get HopVan certified Proposed allocation: $1500 Knotty by Nature – Imad Total Requested: $1700 Independent Contractor: Asked for $200, wanted to discuss this since they have a lot of new membr this year. Event: Welcome back event has already passed, so not funding it. The MGB Royal even is a collaboration between them and another org and they get a good attendance for it. $150 was what I wanted to give Equipment: I wanted to give this to them since they’re ordering a lot of materials that they’ll be able to use for multiple sessions Other Items: DIY Night Workshop Materials: $ 900 requested, I wanted to give them $495 since they’re already getting materials before and this is their flagship event. Already held their GBM event so we’re not funding that Don’t have a quote for their contractor since they’re a new E-board, but they say in the past the honorarium was in the $150- $200 range https://www.amazon.com/hz/wishlist/ls/3HW0ZI3A3S2RQ?type=wishlist Total proposed to give them: $1045 Wishlist for their hairstyling event including mannequin costs Anisha’s Budget Review (Completed): AR Budget Review FA25.xlsx