EXECUTIVE TREASURER’S REPORT · OCTOBER 20, 2026Funding bills:how to bring one that passesThe intended purpose, details I look for, and how I can helpQuick report, 5–10 minutes. Goal: everyone leaves knowing when to use a funding bill, what makes one pass, and what to ask me for.1
WHAT A FUNDING BILL IS FORPublic, on-campus events that outgrow the capsWhen an event needs more than a category cap allows — independent contractors, food — a bill can go over it. Travel is the one exception. Bills also fund SGA-led tablings and events.Bills we’ve fundedChick-fil-A tablingPSO FairNational Miss Black & Gold PageantHopthon end-of-semester eventAPTT QualiTEAPhi Delt Crab FestPi Phi 5KFunding bills are for public, on-campus events that need funding over the category caps — independent contractors, food, etc. They can go over every cap except travel. They also fund SGA-led tablings and events: most recently the PSO Fair, most famously our Chick-fil-A tabling. Other examples: National Miss Black and Gold Pageant, Hopthon’s end-of-semester event, APTT QualiTEA, Phi Delt Crab Fest, Pi Phi 5K.2
THE ONE NON-NEGOTIABLEEvery dollar SGA funds must be open to the entire student body — and the logistics have to prove it.MarketingPromoted to all students, not just membersFoodOrdered for a public turnout, not a club meetingSpaceReserved at a size the whole campus could show up toAny SGA funding comes with one stipulation: it has to be accessible to the entire student body. That covers clubs open to all students — including groups you audition for — and events that engage the whole campus. It can’t just be in the wording. Committee reads the logistics: who the marketing reaches, how much food is ordered, how big the space is.3
WHAT I LOOK FORA clear outcome, and a plan that’s obviously feasibleWhoHost org, sponsoring senators, expected turnoutWhenA real date and time, not “TBD”WhereA space requested and sized for the crowdWhyThe outcome or purpose senators and students walk away withHowItemized costs with quotes, staffing, promotion, material logisticsAll of it laid out before committee reviews the bill.My expectation for any SGA event or tabling: a clear, actionable outcome, and an event that is clearly feasible. Feasible means the who, when, where, why, and how are all laid out before we review the bill in committee — not figured out during the meeting.4
WHAT COMMITTEE SEESA strong bill vs. a weak billStrong — passesWeak — sent back or deniedAudiencePromoted campus-wide; food and room sized for that turnout“Open to all” on paper. While space is reserved for 150 people, food only feeds 30.CostsItemized, with vendor quotes attachedLump sums, no quotesLogisticsDate set, space requested, staffing plannedDate and location still “TBD”TimingApproved at least 2-4 weeks in advance of anticipated event dateEvent is less than 2-3 weeks out.Walk through each row quickly. The pattern: a strong bill answers committee’s questions before they’re asked. The last row sets up the reimbursement FAQ in a couple of slides.5
WORKING WITH MEWhat senators can ask of meAsk me toPut in a purchasing requestGet updates from LEEDLook over your bill before you present itTalk through funding or logisticsWhat I can’t doSpeed up approvalSpeed up deliverySpace reservations? Ask Nora — she usually handles them Thursday through Sunday.From Nora: Suggest 3 different dates, times, locations → you won’t always get your first-choice for scheduling due to the volume of event requests on campusThings you can ask me for: putting in a purchase order, getting in contact with LEED for updates, my opinion on a bill before you present it, or funding and logistics questions in general. What I can’t do is speed up approval or speed up when things arrive. For space reservations, go to Nora — she typically does them Thursday through Sunday.6
FAQ from this week:“What do you mean reimbursement isn’t possible?”Get pre-approvalSpendYes — reimbursedSpend firstAsk SGANo — can’t approveCommittee can only approve future expenses. Get the bill approved first.Pre-approval for a reimbursement is possible. But if you’ve already spent the money, we can’t approve funding to go toward reimbursing you — committee can only approve future expenses.7
RESOURCES FOR SENATORSEverything you need, linked!TrackerWhere every bill and budget standshttps://tinyurl.com/SGAbudget26-27GuidelinesPolicies the committee abides by to approve budget requestshttps://tinyurl.com/SGAGuidelinesQuestionsAsk me directly in-person, or email the committeeSGAFinance@jh.eduQuestions? Come find me after GBM!The tracker spreadsheet and the guidelines are linked for senator access. Bring questions to me directly or email SGAFinance@jh.edu.8
Update from one of our funding billsDiscounted race registration for SGA senators — contact me or Jazzlyn for the code