JHU SGAThe 114th Session
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Assistant Secretary Task Instructions 2026-2027

Unknown · 112th session · dated April 2, 2026 · updated April 2, 2026

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This document is from a previous session and is kept for the record. It may have been amended or replaced since.

Assistant Secretary Task Instructions Last Updated 4/2/2026

Updating the Legislative Business List

  1. Access the Agenda Items folder (in General Body Meetings)
  2. Go to section entitled “Legislative Business”
  3. Go to 2024-2025 Senate Meeting Agenda Items > Legislative Business (spreadsheet tab)
  4. Open each legislative business document and include the following items
  • Name & Hyperlink
  • Identifier (should be title page of the bill)
  • Introducer(s)
  • Co-Sponsors
  • First Reading Date & Minutes Hyperlink
  • Committee Referral & Report (should be in First Reading minutes, if not, let me know)
  • Second Reading Date & Minutes Hyperlink
  • Funding (if applicable)
  • Status (usually passed)
  • Vote (should be XX-0-0, unless noted in the minutes)
  • ** NOTE: To find the dates and minutes of the First Reading and Second Reading, the documents should be within a week from each other. This is because the first reading is the initial introduction to the bill and the second reading is when Senators vote on whether or not to vote for the bill.
  1. Repeat for every legislation business documents for all GBMs.

Updating the Non-Legislative Business List

  1. Access the Agenda Items folder (in General Body Meetings)
  2. Go to section entitled “Non-Legislative Business”
  3. Go to 2024-2025 Senate Meeting Agenda Items > Legislative Business (spreadsheet tab)
  4. Open each legislative business document and include the following items
    • Name & Hyperlink
    • Type
      • Internal report, administrative presentation, outside organization presentation, RSO presentation
      • Z so NOTE: if you have questions about identification, please leave this blank and let me know! :)
    • Introducer(s)
    • Guests (if applicable)
    • Presentation Date & Minutes
    • Comments
  5. Repeat for every non-legislative business document for all GBMs.

Updating Bylaws & Constitution

  1. Once Legislative Business sheet is completed, go to 2024-2025 Senate Meeting Agenda Items to determine which bills are relevant for bylaw and Constitution changes.
    1. If this is not yet finished, please go to the SGA General Body Meeting Agenda folder (in General Body Meetings).
    2. Scan the “Second Reading” section and determine which bills are relevant for bylaw and Constitution changes. Ensure that these bills are passed by reading the relevant meeting minutes.
  2. Go to the SGA Guiding Documents folder. Access the Google Docs version of the most recent Bylaws and Constitution (most recent month and year are labeled in the name).
  3. Make a Google Docs copy of the Bylaws and/or Constitution.
  4. Compare the bill and current version of the Bylaws and/or Constitution.
  5. Edit as necessary.
  6. If there are any disparities in the documents, please let me know! :)

Teams Administration

  1. Ensure that all SGA members are included in the Teams.
  2. Create Teams channels as necessary.
  3. Help coordinate Teams if any SGA member needs assistance on Teams infrastructure.