Compare editions
517 lines added, 365 removed
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**JOHNS HOPKINS UNIVERSITY**
- *Last Updated September 2023*
+ *Last Updated April 2024*
**ARTICLE 1\. TITLE AND PURPOSE**
... 43 unchanged lines
3.1.2.2.2.1 The PRDC shall be comprised of at least five voting Policy Advisors, appointed by the Director of Research with the advice and consent of two-thirds of the Senate.
- 3.1.2.2.2.2 At the discretion of the Director of Research, a Policy Advisor may be promoted to “Senior Policy Advisor of \[area of expertise\]” if said Policy Advisor has a specific portfolio of area of issues on which they are uniquely capable, experienced, or qualified to advise the SGA. 3.1.2.2.2.3 The Director of Research shall chair the PRDC but shall only vote when a tie exists.
+ 3.1.2.2.2.2 At the discretion of the Director of Research, a Policy Advisor may be promoted to “Senior Policy Advisor of \[area of expertise\]” if said Policy Advisor has a specific portfolio of expertise forarea of issues on which they are uniquely capable, experienced, or qualified to advise the SGA.
+ 3.1.2.2.2.3 The Director of Research shall chair the PRDC but shall only vote when a tie exists.
+
3.1.2.2.3 RESPONSIBILITIES
- > > > > > > 3.1.2.2.3.1 Conducting research on an issue on the behalf of any organ of the SGA.
+ > > > > > > 3.1.2.2.3.1 Conducting research on any issue on the behalf of any organ of the SGA.
- > > > > > > 3.1.2.2.3.2 Aiding undergraduate student organizations in conducting policy research, development, and statistical analysis in their own activities.
+ > > > > > > 3.1.2.2.3.2 Aiding undergraduate student organizations in conducting policy research, development, and statistical analysis in such organizations'their own activities.
- 3.1.2.2.3.2.1 The PRDC is expected to prioritize reports requested by the SGA, then focus on reports for student organizations.
+ 3.1.2.2.3.2.1 The PRDC is expected to prioritize reports requested by the SGA over, then focus on reports for student organizations.
- > > > > > > 3.1.2.2.3.3 Producing at least 2 policy reports per semester, which shall be published publicly with the majority consent of the Senate.
+ > > > > > > 3.1.2.2.3.3 Producing at least two (2) policy reports per semester, which shall be published publicly with the majority consent of the Senate.
3.1.2.2.3.3.1 The PRDC may choose to refer reports to the Student Body President with a recommendation of sending the report to relevant administrators.
3.1.2.2.3.3.2 Reports may include a recommended course of action if and only if the recommended course of action is supported by the data in the report.
- > > > > > > 3.1.2.2.3.4 Harnessing advanced research tools to execute its duties, including but not limited to:
+ > > > > > > 3.1.2.2.3.4 Harnessing advanced and duty-relevant research tools to execute its duties, including but not limited to:
3.1.2.2.3.4.1 Articles obtained from accredited academic institutions or publications.
3.1.2.2.3.4.2 Government reports or publications.
- 3.1.2.2.3.4.3 Documents in the JHU Sheridan Libraries Special Collections and Archives
+ 3.1.2.2.3.4.3 Documents in the JHU Sheridan Libraries Special Collections and Archives.
3.1.2.2.3.4.4 Computer code (Java, C, C+, Python, R, MatLab, etc.).
... 11 unchanged lines
***3.1.2.3 STUDENT ACTIVITIES COMMISSION***
- 3.1.2.3.1 The Student Activities Commission, hereafter referred to as SAC, shall be a subsidiary of the SGA Finance Committee
+ 3.1.2.3.1 The Student Activities Commission, hereafter referred to as the SAC, shall be a subsidiary of the SGA Finance Committee
chaired by the SGA Treasurer.
... 1 unchanged line
3.1.2.3.2.1 The SAC shall be comprised of eight (8) voting Commissioners.
- 3.1.2.3.2.2 At each convening of SAC, it shall be the responsibility of the Executive Treasurer to ensure that no more than 8 Finance Committee members attend as voting members.
+ 3.1.2.3.2.2 At each convening of the SAC, it shall be the responsibility of the Executive Treasurer to ensure that no more than eight (8) Finance Committee members attend as voting members.
- > > > > > > 3.1.2.3.2.2.1 In the event that there are more than 8 Finance Committee members interested in attending a SAC meeting as a voting member, the Executive Treasurer shall allow the first 8 members who RSVP for the SAC meeting to attend as voting members.
+ > > > > > > 3.1.2.3.2.2.1 In the event that there are more than eight (8) Finance Committee members interested in attending a SAC meeting as a voting member, the Executive Treasurer shall allow the first eight (8) members who RSVP for the SAC meeting to attend as voting members.
3.1.2.3.2.3 All Finance Committee members are required to attend any SAC meeting regardless of whether or not they are a voting member for said meeting.
... 3 unchanged lines
3.1.2.3.3 VOTING
- 3.1.2.3.3.1 All SAC Commissioners and voting finance committee members shall be eligible to 1 vote in every decision.
+ 3.1.2.3.3.1 All SAC Commissioners and voting finance committee members shall be eligible to one (1) vote in every decision.
3.1.2.3.3.2 The SGA Executive Treasurer shall only vote in the case of a tie.
... 1 unchanged line
3.1.2.3.3.4 All votes shall be a simple majority vote.
- 3.1.2.3.3.5 The Senate can overturn any decision of the SAC by a two-thirds majority vote.
+ 3.1.2.3.3.5 The Senate maycan overturn any decision of the SAC by a two-thirds majority vote.
3.1.2.3.4 RESPONSIBILITIES
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3.1.2.3.4.1.4 Other funding sources that the club is receiving for the proposal.
- > > > > > > 3.1.2.3.4.2 The SAC shall be responsible for maintaining a set of funding policies and caps by which all decisions shall be based. These will be set annually and approved or amended by the Senate in the month prior to reregistration. In addition, they must publish these policies and caps to the student body once approved by the Senate.
+ > > > > > > 3.1.2.3.4.2 The SAC shall be responsible for maintaining a set of funding policies and caps by which all decisions shall be based. Such policies and capsThese shallwill be set annually and approved or amended by the Senate in the month prior to reregistration. In addition, the SACthey must publish these policies and caps to the student body once approved by the Senate.
- > > > > > > 3.1.2.3.4.3 SAC has the right to revoke funding by a two-thirds majority vote of the SAC for violation of SAC funding guidelines or policies.
+ > > > > > > 3.1.2.3.4.3 The SAC has the right to revoke funding by a two-thirds majority vote of the SAC for violation of SAC funding guidelines or policies.
- > > > > > > 3.1.2.3.4.4 SAC is responsible to provide budgets and balances to student organizations if requested.
+ > > > > > > 3.1.2.3.4.4 The SAC is responsible to provide budgets and balances to student organizations if requested.
- > > > > > > 3.1.2.3.4.5 The chair of the finance committee will be required to provide bi-weekly updates to the Senate on all decisions made by SAC in addition to the regular updates of the treasurer.
+ > > > > > > 3.1.2.3.4.5 The chair of the Ffinance Ccommittee will be required to provide bi-weekly updates to the Senate on all decisions made by the SAC in addition to the regular updates of the treasurer.
***3.1.2.4 RECRUITMENT PROCEDURES***
- 3.1.2.4.1 Upon creation of a vacancy, whether through graduation, resignation, or removal, the Chair of the Commission will be responsible for filling the open position as soon as possible. 3.1.2.4.2 The recruiting process shall be divided into three parts:
+ 3.1.2.4.1 Upon creation of a vacancy, whether through graduation, resignation, or removal, the Chair of the Commission will be responsible for filling the open position as soon as possible.
- > > > > > > 3.1.2.4.2.1 An application designed to gauge interest in and knowledge of the body 3.1.2.4.2.2 An interview with the Chair and sitting Commissioners.
+ 3.1.2.4.2 The recruiting process shall be divided into three parts:
+ > > > > > > 3.1.2.4.2.1 An application designed to gauge interest in and knowledge of the body.
+
+ > > > > > > 3.1.2.4.2.2 An interview with the Chair and sitting Commissioners.
+
> > > > > > 3.1.2.4.2.3 Confirmation from a majority vote of the Senate.
3.1.2.4.3 Commission membership should be based on the merit of the individual and should be justifiable to the SGA Senate for confirmation.
... 20 unchanged lines
> > > > > > 3.2.1.1.6.1 The outgoing Student Body President shall coordinate the production of transition documents compiled by the Executive Branch, Standing Legislative Committees, and Class Councils. These documents shall be finished at the end of every one-year term, presented to the Senate, and provided to the next SGA.
- > > > > > > 3.2.1.1.6.2 The Student Body President, in collaboration with the Vice President, shall organize at least one mandatory SGA retreat per semester to clarify its goals and promote group development.
-
- 3.2.1.1.7 Organizes the Post-Election Meet and Greet.
-
- > > > > > > 3.2.1.1.7.1 As part of the official inauguration process of SGA, newly-elected SGA representatives must attend a mandatory meet and greet session designed to interface with the undergraduate student body within 7 days after election decisions are released.
-
- > > > > > > 3.2.1.1.7.2 The meet and greet session must be at least one hour long.
-
- > > > > > > 3.2.1.1.7.3 The meet and greet session must have all newly elected representatives present.
-
- > > > > > > 3.2.1.1.7.4 The meet and greet session must be open to all JHU undergraduates and be held in a space that is easily accessible to all JHU undergraduate students.
-
- > > > > > > 3.2.1.1.7.5 Meet and greet session will be widely publicized by SGA.
-
- 3.2.1.1.8 Organizes SGA Tabling Events.
-
- > > > > > > 3.2.1.1.8.1 SGA will host one tabling event every month of the school year, with provisional exceptions to December, January, and May, as these months tend to have less school days compared to others. Explicitly, months that must have a tabling event include September, October, November, February, March, and April.
-
- > > > > > > 3.2.1.1.8.2 Tabling events must be at least one hour long.
-
- > > > > > > 3.2.1.1.8.3 Tabling events must be staffed by a minimum of six SGA representatives, each from the four class councils, as well as two other SGA members. A member of the Executive Board may be allowed to substitute one of the six SGA representatives.
-
- > > > > > > 3.2.1.1.8.4 SGA representatives must take turns tabling to ensure that as many different SGA representatives as possible are participating in these events.
-
- > > > > > > 3.2.1.1.8.5 All senators and the Executive Board must attend at least one tabling event throughout the year.
-
- > > > > > > 3.2.1.1.8.6 Tabling events must open to all JHU undergraduate students and be held in a space that is easily accessible to all JHU undergraduate students and preferably, in a highly frequented area. Possible tabling areas include:
-
- 3.2.1.1.8.6.1 Breezeway.
-
- 3.2.1.1.8.6.2 Brody Learning Commons and Tyler Terrace.
-
- 3.2.1.1.8.6.3 Milton S. Eisenhower Library.
-
- 3.2.1.1.8.6.4 Charles Commons.
-
- 3.2.1.1.8.6.5 In front of Hopkins Café.
-
- 3.2.1.1.8.6.6 Levering Café and Courtyard.
-
- > > > > > > 3.2.1.1.8.7 Tabling events must be well-publicized by all the class councils before, during, and after the events to draw in as much attendance, and future attendance, as possible.
-
- > > > > > > 3.2.1.1.8.8 At the end of every tabling event, there must be a report submitted about the event’s feedback by the Director of Research to the Senate.
-
- > > > > > > 3.2.1.1.8.9 At the beginning of each semester, the Student Body President shall organize a sign-up sheet, reserve an event space, and arrange any purchases for every month of the semester.
-
- > > > > > > 3.2.1.1.8.10 Once the freshmen are elected, they will be held accountable for these above guidelines.
+ > > > > > > 3.2.1.1.6.2 The Student Body President, in collaboration with the Vice President and Chair of Programming, shall organize at least one mandatory SGA retreat per semester to clarify its goals and promote group development.
***3.2.1.2 STUDENT BODY VICE PRESIDENT***
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3.2.1.2.9 Regularly references legislative and non-legislative work of each member to determine if they are making progress towards their goals.
- > > > > > > 3.2.1.2.9.1 This must be done at least once a month, but the Vice President is encouraged to check on different members throughout the month rather than examining every member at the same time.
+ > > > > > > 3.2.1.2.9.1 This must be done at least once
+ > > > > > > a month, but the Vice President is encouraged to check on different members throughout the month rather than examining every member at the same time.
+
> > > > > > 3.2.1.2.9.2 The Vice President may work with the Student Body Secretary to create an organizational system to track and document each member’s goals and progress.
> > > > > > 3.2.1.2.9.3 If a member does not seem to be working towards their goals, the Vice President shall contact the member to either meet with them or to connect them to another member of SGA who would be more capable of supporting the member.
... 26 unchanged lines
3.2.1.3.3.1.6 The major points or motions raised during the meeting.
- 3.2.1.3.3.1.7 All votes made during the meeting, and, if possible via roll call or electronic voting, each senator’s vote will be recorded.
+ 3.2.1.3.3.1.7 All votes made during the meeting, and, if possible via roll call or electronic voting, each Ssenator’s vote will be recorded.
3.2.1.3.3.2 Minutes shall be made available to the Secretary no later than a week from the meeting at which they were recorded. Failure to send minutes shall be noted on the SGA website.
... 1 unchanged line
***3.2.1.4 TREASURER***
- 3.2.1.4.1 Submitting all purchase requests on behalf of the Senate.
+ 3.2.1.4.1 Submitsting all purchase requests on behalf of the Senate.
- 3.2.1.4.2 Chairing, appointing, and managing the Student Activities Commission.
+ 3.2.1.4.2 Chairsing, appointsing, and managesing the Student Activities Commission.
- 3.2.1.4.3 Co-Chairing the Committee on Finance and meeting regularly with the Chair of the Committee on Student Organizations.
+ 3.2.1.4.3 Co-Chairsing the Committee on Finance and meeting regularly with the Chair of the Committee on Student Organizations.
- 3.2.1.4.4 Assisting new Senators with understanding financial policies and HopkinsGroups financial processes.
+ 3.2.1.4.4 Assistsing new Senators with understanding financial policies and HopkinsGroups financial processes.
- 3.2.1.4.5 Shall work with the Finance Committee to formulate an annual budget for the SGA.
+ 3.2.1.4.5 CollaboratesShall work with the Finance Committee to formulate an annual budget for the SGA.
- 3.2.1.4.6 Shall assist with the funding of student groups.
+ 3.2.1.4.6 AssistsShall assist with the funding of student groups.
- 3.2.1.4.7 Shall act as the financial officer of the SGA, keeping all of its ledgers and coordinating with the Finance Committee.
+ 3.2.1.4.7 ActsShall act as the financial officer of the SGA, keeping all of its ledgers and coordinating with the Finance Committee.
- ***3.2.1.5 DIRECTOR OF SOCIAL AFFAIRS***
+ 3.2.1.4.8 Works alongside the Student Body Chair of Programming and the Chair of RSOs as the liaison for communication between RSOs and LEED, assisting with questions regarding RSO finances, registration, and event creation.
+ ***3.2.1.5 DIRECTOR OF COMMUNICATIONS***
+
3.2.1.5.1 Chairing, appointing, and managing the Communications and Marketing Commission.
3.2.1.5.2 Maintaining all SGA email lists via HopkinsGroups and serving as the point of contact for all SGA communications.
... 2 unchanged lines
> > > > > > 3.2.1.5.2.2 Reviewing school-wide emails.
- 3.2.1.5.3 Presents records provided by the Secretary and meeting chairs to the public in an online format that is accessible in less than 2 clicks from the SGA website homepage or 4 clicks from the SGA’s social media pages.
+ 3.2.1.5.3 Presents records provided by the Secretary and meeting chairs to the public in an online format that is accessible in less than two (2) clicks from the SGA website homepage or four (4) clicks from the SGA’s social media pages.
3.2.1.5.4 Places any SGA document deliberated in the public sphere – legislation, minutes, and working documents – into public space within a week of receipt from the Secretary.
... 11 unchanged lines
3.2.1.6.3 Ensuring creation of reports for each tabling event.
+ ***3.2.1.7 STUDENT BODY CHAIR OF PROGRAMMING***
+
+ 3.2.1.7.1 Heads the Committee on Programming and presents all bills regarding SGA Events, including but not limited to Tabling Events, Workshops, Retreats, meet and greets, and general events.
+
+ 3.2.1.7.21.1 The Chair of Programming will lead the organization for Student Involvement Fair.I.F pPresence, Meet-and-Greets, and Semesterly Retreats.
+
+ 3.2.1.7.31.1.1 Organizes SGA Tabling Events
+
+ > > > > > > 3.2.1.7.3.11.1.1.1 SGA will host one tabling event every month of the school year, with provisional exceptions to December, January, and May, as these months tend to have fewer school days compared to others. Explicitly, months that must have a tabling event include September, October, November, February, March, and April.
+
+ > > > > > > 3.2.1.7.3.23.2.1.7.1.1.1.2 Tabling events must be at least one (1) hour long.
+
+ > > > > > > 3.2.1.7.8.2 Tabling events must be at least one hour long.
+
+ > > > > > > 3.2.1.7.3.33.2.1.7.1.1.1.3 Tabling events must be staffed by a minimum of four members from the SGA Committee on Programming, alongside four members from the Committee in charge of tabling that session.
+
+ > > > > > > 3.2.1.7.3.43.2.1.7.1.1.1.4 Each tabling session will be led by either a Committee or Class Council \- each class council must host one tabling session per academic school year, partnered with the Committee of Programming.
+
+ > > > > > > 3.2.1.7.3.53.2.1.7.8.5 Tabling events must open to all JHU undergraduate students and be held in a space that is easily accessible to all JHU undergraduate students and preferably, in a highly frequented area. Possible tabling areas include:
+
+ 3.2.1.7.3.5.13.2.1.7.8.5.1 Breezeway.
+
+ 3.2.1.7.38.5.2 Brody Learning Commons and Tyler Terrace.
+
+ 3.2.1.7.38.5.3 Milton S. Eisenhower Library.
+
+ 3.2.1.7.38.5.34 Charles Commons.
+
+ 3.2.1.7.38.5.45 In front of Hopkins Café.
+
+ 3.2.1.7.38.5.56 Levering Café and Courtyard.
+
+ > > > > > > 3.2.1.7.38.6 Tabling events must be well-publicized by all the Cclass Ccouncil meetings before, during, and after the events to draw in as much attendance, and future attendance, as possible.
+
+ > > > > > > 3.2.1.7.38.7 At the end of every tabling event, there must be a report submitted concerning feedback from attendees of the eventabout the event’s feedback by the Director of Research to the Senate.
+
+ > > > > > > 3.2.1.7.38.8 At the beginning of each semester, the Student Body President shall organize a sign-up sheet, reserve an event space, and arrange any purchases for every month of the semester.
+
+ > > > > > > 3.2.1.7.38.9 Once freshmen SGA members the freshmen are elected, they will be immediately held accountable for these above guidelines.
+
+ 3.2.1.7.41.1.2 Organizes the Post-Election Meet and Greet
+
+ > > > > > > 3.2.1.7.43.2.1.7.1.1.2.1 As part of the official inauguration process of SGA, newly-elected SGA representatives must attend a mandatory meet and greet session designed to interface with the undergraduate student body within 14 days after election decisions are released.
+
+ > > > > > > 3.2.1.7.43.2.1.7.1.1.2.2 The meet and greet session must be at least one (1) hour long.
+
+ > > > > > > 3.2.1.7.43.2.1.7.1.1.2.3 The meet and greet session must have all newly elected representatives present.
+
+ > > > > > > 3.2.1.7.43.2.1.7.1.1.2.4 The meet and greet session must be open to all JHU undergraduates and be held in a space that is easily accessible to all JHU undergraduate students.
+
+ > > > > > > 3.2.1.7.43.2.1.7.1.1.2.5 Meet and greet sessions will be widely publicized by SGA.
+
+ 3.2.1.7.52 Chairing, appointing, and managing the Committee on Programming
+
+ > > > > > > 3.2.1.7.2.1 The Student Body Chair of Programming shall have the freedom to appoint additional Oofficers to the Office of Programming at their own discretion Chair’s discretion.
+
+ > > > > > > 3.2.1.7.2.2 Within the first month of each term of each Programming Council member’s term, the Student Body Chair of Programming shall uses campaign material, a form, and/or discussion with the member to determine their primary short- and long-term plans for their term in SGA.
+
+ 3.2.1.7.63 Collaborates with the Student Body Treasurer to create a budget for the administrative year.
+
+ 3.2.1.7.74 Collaborates with the Student Body President, Student Body Vice President, and SGA Advisors to organize semesterly retreats.
+
+ 3.2.1.7.85 Collaborates with the Director of Research to ensure the creation, dissemination, and preservation of reports for each tabling event.
+
+ 3.2.1.7.96 Collaborates with other student organizations and school governance bodies to create co-sponsored events that will either enhance campus life or promote the common good of all Homewood undergraduate students.
+
+ > > > > > > 3.2.1.7.96.1 Student organizations intending hoping to collaborate with SGA and other members of SGA must first meet with the Student Body Chair of Programming and the Student Body Treasurer before a funding bill is presented at first reading.
+
+ > > > > > > 3.2.1.7.96.2 EIt is the responsibility of the Student Body Chair of Programming to establish co-sponsorship rules with the Student Body Treasurer and send them to student organizations before funding is delivered.
+
+ 3.2.1.7.107 Works alongside the Student Body Treasurer and the Chair of RSOs as the liaison for communication between RSOs and LEED, assisting with questions regarding RSO finances, registration, and event creation.
+
**ARTICLE 4\. THE LEGISLATIVE BRANCH**
***ARTICLE 4, SECTION 1\. STRUCTURE OF THE LEGISLATIVE BRANCH***
**4.1.1 SENATORS**
- ***4.1.1.1 Per the Constitution, the following Senators shall be elected for every one year term.***
+ ***4.1.1.1 Per the Constitution, the following Senators shall be elected for every one- year term.***
4.1.1.1.1 Five Class Senators from each graduating class.
... 1 unchanged line
4.1.1.1.2 Seven Academic Senators from the Krieger School and Five Academic Senators from the Whiting school.
- 4.1.1.1.3 One Student Organization Senator from each category of student organizations SGA recognizes.
+ 4.1.1.1.3 Five Student Organization Senators from each category of student organizations SGA recognizes.
4.1.1.1.4 One Caucus Senator for each SGA Caucus, as defined in the Constitution.
... 5 unchanged lines
4.1.1.5 Senators may be considered in bad standing if they do not fulfill the aforementioned guidelines and subsequently may be subject to an impeachment hearing under Article IX of the Constitution.
+ 4.1.1.6 ACADEMIC SENATORS
+
+ 4.1.1.6.1 75% of Academic Senators (9 out of the 12\) must be on the Committee of Academic Affairs, without distinction of school affiliation. The decision for which Aacademic sSenators are on the Committee of Academic Affairs will be made by the President of the Senate. This law will go into effect in the 2024-2025 school year.
+
+ 4.1.1.6.2 Of the Academic Senators on the Committee of Academic Affairs, two (2) of them must be from the Whiting School of Engineering and three (3) of them must be from the Krieger School of Arts and Sciences. This law will go into effect in the 2024-2025 school year.
+
+ 4.1.1.6.3 All Academic Senators shallare required to meet with their respective academic vice deans (KSAS, WSEhiting) at least twice a year for the purpose of discussing student affairs.
+
+ 4.1.1.6.4 All Each Aacademic Ssenators shallould at minimum meet with vice deans twice a year at minimum , with the first meeting to discuss goals for the upcoming year and the last meeting to report progress and update the new Ssenators about ongoing initiatives.
+
+ 4.1.1.6.5 Academic Senators shallshould work on distinct goals distinct from one another and relevant to their School while on as the Committee on Academic Affairs. Academic Senator goals should be catered to their respective schools problems. Academic senators should focus on department specific problems, communication within the school, faculty and general Advising offices within the school, and/or course evaluations.
+
**4.1.2 LEGISLATIVE COMMITTEES OF THE SENATE**
***4.1.2.1 STANDING LEGISLATIVE COMMITTEES***
... 4 unchanged lines
4.1.2.1.3 The number of members of Standing Legislative Committees shall be at the discretion of the President of the Senate when sorting Senators into committees, but shall allow for the efficient functioning of the committees.
- > > > > > > 4.1.2.1.3.1 The Committee on Finance and Committee on Student Organizations shall each have at least 14 members.
+ > > > > > > 4.1.2.1.3.1 The Committee on Finance and Committee on Student Organizations shall each have at least fourteen (14) members each.
- 4.1.2.1.4 The following Standing Legislative Committees of the Senate shall be established:
+ 4.1.2.1.4 Initiatives born in committees must be documented and presented to a GBM by the author / Ssenator(s) working on the initiative, and suchthose initiatives must have proposed action items and deadlines. Each action item must have a deadline by which the action item must be completed, with the only exception being that of sickness or physical inability to do so. If feedback from any party is no’t given to an action item before its deadline, the Senator holds the right to continue forward with their action item, without waiting for the feedback. The Senator(s) in charge of the initiative will present updates of their legislation at every GBM following each deadline of their proposed action items. Once an action item is completed, the Senator(s) may strike through, but not remove, the action item on the piece of legislature.
- 4.1.2.1.4.1 COMMITTEE ON ACADEMIC AFFAIRS
+ 4.1.2.1.5 The author / Senator(s) must provide an update about the action items of their initiativetheir initiative’s action items at the GBM following the action item deadline. SenatorsThe Senate holds the right to ask about updates to an initiative each week if the Senator(s) heading the initiative fail(s) to present an update about their action items after the proposed deadline.
- 4.1.2.1.4.1.1 Deals with matters relating to Student Advising, the Registrar, the Academic Council, and other academic-related organs of the University to improve the academic atmosphere for students.
+ 4.1.2.1.6 The following Standing Legislative Committees of the Senate shall be established:
- 4.1.2.1.4.1.2 Works with administrators, including the Dean of the Krieger School of Arts and Sciences and the Dean of the Whiting School of Engineering, to advance academic policies and programs that fit the needs and desires of the student body.
+ 4.1.2.1.6.1 COMMITTEE ON ACADEMIC AFFAIRS
- 4.1.2.1.4.1.3 Works with the Executive Board and the Senior Class Council on matters related to Convocation, Commencement, and other University academic ceremonies.
+ 4.1.2.1.6.1.1 Deals with matters relating to Student Advising, the Registrar, the Academic Council, and other academic-related organs of the University to improve the academic atmosphere for students.
- 4.1.2.1.4.1.4 Takes up other measures relating to academic affairs.
+ 4.1.2.1.6.1.2 Works with administrators, including the Dean of the Krieger School of Arts and Sciences and the Dean of the Whiting School of Engineering, to advance academic policies and programs that fit the needs and desires of the student body.
- > > > > > > 4.1.2.1.4.2 COMMITTEE ON CIVIC ENGAGEMENT
+ 4.1.2.1.6.1.3 Works with the Executive Board and the Senior Class Council on matters related to Convocation, Commencement, and other University academic ceremonies.
- 4.1.2.1.4.2.1 Promotes matters of civic engagement, civic involvement and participation, civic activism, student activism, community engagement in Baltimore and beyond, and issues of public, political or civic concern that fall beyond the realm of other committees.
+ 4.1.2.1.6.1.4 Takes up other measures relating to academic affairs.
- 4.1.2.1.4.2.2 Collaborates with JHU student groups focused on civic engagement and aid them in their efforts.
+ 4.1.2.1.6.1.5 Works on goals of importance pertaining to all students of the undergraduate academic wings within the University, namely Krieger School of Arts and Sciences and the Whiting School of Engineering.
- 4.1.2.1.4.2.3 Works with other Senate committees, the Office of Student Life, the Office of Multicultural Affairs, LGBTQ Life, Student Disability Service, the Office of Institutional Equity, and other relevant academic departments and faculty in its aforementioned matters of scope whenever applicable.
+ 4.1.2.1.6.1.6 The Vvice Cchair of the Committee on Academic Affairs shallwill assist the chair of Academic Affairs and also act as a liaison between the Committee on Academic Affairs and the Academic Senators.
- > > > > > > 4.1.2.1.4.3 COMMITTEE ON FINANCE
+ 4.1.2.1.6.1.6.1 The Vvice Cchair shallwill be elected by the Committee on Academic Affairs.
- > > > > > > 4.1.2.1.4.3.1 Membership
+ 4.1.2.1.6.1.6.2 The Vvice Cchair shallwill be responsible for the sharing of information and knowledge transfer between the Committee and the Academic Senators.
- 4.1.2.1.4.3.1.1 The membership of the Committee on Finance is restricted to duly serving members of the Senate.
+ 4.1.2.1.6.1.6.3 The Vvice Cchair shallwill ensure that the goals of the Academic Senators are represented fairly for the Committee on Academic Affairs.
- 4.1.2.1.4.3.1.2 The Executive Treasurer is the Chairman of the SAC and shall serve as an ex-officio member of the Committee on Finance.
+ 4.1.2.1.6.2 COMMITTEE ON CIVIC ENGAGEMENT
- 4.1.2.1.4.3.2 Responsibilities
+ 4.1.2.1.6.2.1 Promotes matters of civic engagement, civic involvement and participation, civic activism, student activism, community engagement in Baltimore and beyond, and issues of public, political, or civic concern that fall beyond the realm of other Ccommittees.
- 4.1.2.1.4.3.1 To deal with all financial matters of the Student Government Association, including appropriations, funding procedures, and financial management.
+ 4.1.2.1.6.2.2 Collaborates with JHU student groups focused on civic engagement and aid them in their efforts.
- 4.1.2.1.4.3.2 To evaluate and vote on all legislation of allocating funds from the senate, that is sent to the Finance Committee by the Sunday immediately preceding the General Body Meeting by the time set by the Rules Bill.
+ 4.1.2.1.6.2.3 Works with other Senate committees, the Office of Student Life, the Office of Multicultural Affairs, LGBTQ Life, Student Disability Service, the Office of Institutional Equity, and other relevant academic departments and faculty in its aforementioned matters of scope whenever applicable.
- 4.1.2.1.4.3.3 To have the ability to approve any funding allocations from the Senate’s budget that are equal to or less than five-hundred dollars if the general body does not meet in two consecutive weeks.
+ 4.1.2.1.6.3 COMMITTEE ON FINANCE
- 4.1.2.1.4.3.4 To review and approve the SAC Bylaws and criteria for funding student organizations updated by the SAC.
+ > > > > > > 4.1.2.1.6.3.1 Membership
- 4.1.2.1.4.3.5 To collaborate with the Committee on Student Organizations and the SAC to guarantee the success of student organizations by aiding groups through their grant and sponsorship request process.
+ 4.1.2.1.6.3.1.1 The membership of the Committee on Finance is restricted to duly serving members of the Senate.
- 4.1.2.1.4.3.6 To inform student organizations of available funding resources, including but not limited to grants from the SAC, external grants and sponsorships from the Senate. 4.1.2.1.4.3.7 To advise the Executive Treasurer on matters related to funding.
+ 4.1.2.1.6.3.1.2 The Executive Treasurer is the Chairman of the SAC and shall serve as an ex-officio member of the Committee on Finance.
- 4.1.2.1.4.3.8 To appoint at least one Senator serving on the Committee on Finance to attend each meeting of the Student Activities Commission as a non-voting, ex-officio participant.
+ > > > > > > 4.1.2.1.6.3.2 Responsibilities
- > > > > > > 4.1.2.1.4.4 COMMITTEE ON HEALTH, SAFETY, AND SUSTAINABILITY
+ 4.1.2.1.6.3.1 To deal with all financial matters of the Student Government Association, including appropriations, funding procedures, and financial management.
- 4.1.2.1.4.4.1 Deals with matters pertaining to the health and safety of the student body.
+ 4.1.2.1.6.3.2 To evaluate and vote on all legislation of allocating funds from the Ssenate, that is sent to the Finance Committee by the Sunday immediately preceding the GBMeneral Body Meeting by the time set by the Rules Bill.
- 4.1.2.1.4.4.2 To take up measures related to sustainability and facilities, as applicable to the Johns Hopkins community.
+ 4.1.2.1.6.3.3 To have the ability to approve or reject any funding allocations from the budget of the Senate the Senate’s budget that are equal to or less than five-hundred dollars ($500) if the general body does not meet in two consecutive weeks.
- 4.1.2.1.4.4.3 Works with Campus Safety and Security, Student Life, Health and Wellness Center administrators, and other University officials to advocate and ensure the health, safety, and well-being of students.
+ 4.1.2.1.6.3.4 To review and approve the SAC Bylaws and criteria for funding student organizations updated by the SAC.
- 4.1.2.1.4.4.4 Works with the Recycling Center and the Office of Sustainability to advance sustainable practices. To work with the Vice President for Facilities and Real Estate as well as other University administrators to advance the interests of the student body with respect to real estate, buildings and grounds, auxiliary services, facilities, and related matters.
+ 4.1.2.1.6.3.5 To collaborate with the Committee on Student Organizations and the SAC to guarantee the success of student organizations by aiding groups through their grant and sponsorship request process.
- > > > > > > 4.1.2.1.4.5 COMMITTEE ON INTERNAL AFFAIRS
+ 4.1.2.1.6.3.6 To inform student organizations of available funding resources, including but not limited to grants from the SAC, external grants and sponsorships from the Senate.
- 4.1.2.1.4.5.1 The Vice President, in their capacity as President of the Senate, and the Parliamentarian shall serve as ex-officio members of the Committee on Internal Affairs, voting only in the case of a tie.
+ 4.1.2.1.4.3.7 To advise the Executive Treasurer on matters related to funding.
- 4.1.2.1.4.5.2 Deals with all matters related to the internal affairs of the Senate, with the exclusion of matters related to the Senate’s budget which are restricted to the Committee on Finance.
+ 4.1.2.1.6.3.8 To appoint at least one Senator serving on the Committee on Finance to attend each meeting of the Student Activities Commission as a non-voting, ex-officio participant.
- 4.1.2.1.4.5.3 Deals with matters related to amendments of the SGA Constitution, the SGA Bylaws and the Senate Procedural Rules.
+ 4.1.2.1.6.4 COMMITTEE ON HEALTH, SAFETY, AND SUSTAINABILITY
- 4.1.2.1.4.5.4 Deals with matters related to amendments of the Committee on Student Elections (CSE) Bylaws and other appropriate governing student documents, excluding revising the SAC Bylaws, a power which is reserved to the Committee on Finance, and the SGA Judiciary Bylaws, which are reserved by the Constitution to the Judiciary itself.
+ 4.1.2.1.6.4.1 Deals with matters pertaining to the health and safety of the student body.
- 4.1.2.1.4.5.5 Handles all appointments of SGA officials as prescribed by statute, including the evaluation of the Executive President’s judicial nominees, and to recommend to the Senate their appointment or rejection.
+ 4.1.2.1.6.4.2 To take up measures related to sustainability and facilities, as applicable to the Johns Hopkins community.
- 4.1.2.1.4.5.6 Helps facilitate the impeachment process by holding proceedings to make findings of fact and regulation and providing an informed perspective to the Senate.
+ 4.1.2.1.6.4.3 Works with Campus Safety and Security, Student Life, Health and Wellness Center administrators, and other University officials to advocate and ensure the health, safety, and well-being of students.
- 4.1.2.1.4.5.7 Conducts ethical or disciplinary hearings of SGA members and refers to the Senate such cases with its recommendations.
+ 4.1.2.1.6.4.4 Works with the Recycling Center and the Office of Sustainability to advance sustainable practices. To work with the Vice President for Facilities and Real Estate as well as other University administrators to advance the interests of the student body with respect to real estate, buildings and grounds, auxiliary services, facilities, and related matters.
- 4.1.2.1.4.5.8 Deals with all other legislation that relates to the internal affairs of the Senate.
+ 4.1.2.1.6.5 COMMITTEE ON INTERNAL AFFAIRS
- > > > > > > 4.1.2.1.4.6 COMMITTEE ON STUDENT ORGANIZATIONS
+ 4.1.2.1.6.5.1 The Vice President and the Parliamentarian shall serve as ex-officio members of the Committee on Internal Affairs, voting only in the case of a tie, unless the Parliamentarian is a Senator of SGA, in which case they will have a standard say and can vote on the committee.
- 4.1.2.1.4.6.1 To conduct hearings with leaders of proposed student organizations to evaluate and determine their funding eligibility and recognition status within the SGA.
+ 4.1.2.1.6.5.2 Deals with all matters related to the internal affairs of the Senate, with the exclusion of matters related to the Senate’s budget which are restricted to the Committee on Finance.
- 4.1.2.1.4.6.2 Works to ensure inter-organizational collaboration among the clubs, groups, and organizations of the undergraduate population at Hopkins.
+ 4.1.2.1.6.5.3 Deals with matters related to amendments of the SGA Constitution, the SGA Bylaws and the Senate Procedural Rules.
- 4.1.2.1.4.6.3 Works with student organizations to advance their goals and to help facilitate their continued success.
+ 4.1.2.1.6.5.4 Deals with matters related to amendments of the Committee on Student Elections (CSE) Bylaws and other appropriate governing student documents, excluding revising the SAC Bylaws, a power which is reserved to the Committee on Finance, and the SGA Judiciary Bylaws, which are reserved by the Constitution to the Judiciary itself.
- 4.1.2.1.4.6.4 Works with other organs of the SGA, including the SAC and the CMC, to ensure and promote the success of student organizations.
+ 4.1.2.1.6.5.5 Handles all appointments of SGA officials as prescribed by statute, including the evaluation of the Executive President’s judicial nominees, and to recommend to the Senate their appointment or rejection.
- 4.1.2.1.4.6.5 Ensures that University resources, including usage of the Hopkins logos, funding, facilities and other resources are used only by approved student groups and that such resources are distributed fairly and utilized responsibly.
+ 4.1.2.1.6.5.6 Helps facilitate the impeachment process by holding proceedings to make findings of fact and regulation and providing an informed perspective to the Senate.
- 4.1.2.1.4.6.6 Ensures that approved student organizations remain in good standing with the SGA and the University, and to recommend corrective actions to the Senate when groups violate SGA, University, local, state, and/or federal rules, regulations, and/or laws.
+ 4.1.2.1.6.5.7 Conducts ethical or disciplinary hearings of SGA members and refers to the Senate such cases with its recommendations.
- 4.1.2.1.4.6.7 Establishes protocols for applying to be an approved student organization and regulations governing the types and standards of such organizations.
+ 4.1.2.1.6.5.8 Deals with all other legislation that relates to the internal affairs of the Senate.
- 4.1.2.1.4.6.8 Works with University officials, including the Coordinator for Student Organizations; the Associate Dean of Student Engagement; administrators of programs housing student organizations such as the Office of Multicultural Affairs, the Interfaith Center, the Department of Athletics and Recreation, the Center for Social Concern, the Homewood Arts Programs, and the Digital Media Center; and other University personnel, to advance collaboration and standardization of expectations for student organizations.
+ > > > > > > 4.1.2.1.6.6 COMMITTEE ON STUDENT ORGANIZATIONS
- 4.1.2.1.4.6.9 Takes up other measures relating to student organizations.
+ 4.1.2.1.6.6.1 To conduct hearings with leaders of proposed student organizations to evaluate and determine their funding eligibility and recognition status within the SGA.
- > > > > > > 4.1.2.1.4.7 COMMITTEE ON STUDENT SERVICES
+ 4.1.2.1.6.6.2 Works to ensure inter-organizational collaboration among the clubs, groups, and organizations of the undergraduate population at Hopkins.
- 4.1.2.1.4.7.1 Evaluates proposals for SGA sponsorship of events.
+ 4.1.2.1.6.6.3 Works with student organizations to advance their goals and to help facilitate their continued success.
- 4.1.2.1.4.7.2 Works to provide SGA-sponsored services to fill needs that the University administration cannot or will not provide.
+ 4.1.2.1.6.6.4 Works with other organs of the SGA, including the SAC and the CMC, to ensure and promote the success of student organizations.
- 4.1.2.1.4.7.3 Works towards improving existing services available to students.
+ 4.1.2.1.6.6.5 Ensures that University resources, including usage of the Hopkins logos, funding, facilities and other resources are used only by approved student groups and that such resources are distributed fairly and utilized responsibly.
- 4.1.2.1.4.7.4 Works with student organizations, the University, and businesses to advance the aforementioned responsibilities.
+ 4.1.2.1.6.6.6 Ensures that approved student organizations remain in good standing with the SGA and the University, and to recommend corrective actions to the Senate when groups violate SGA, University, local, state, and/or federal rules, regulations, and/or laws.
- 4.1.2.1.4.7.5 Takes up other measures relating to student services.
+ 4.1.2.1.6.6.7 Establishes protocols for applying to be an approved student organization and regulations governing the types and standards of such organizations.
+ 4.1.2.1.6.6.8 Works with University officials, including the Coordinator for Student Organizations,; the Associate Dean of Student Engagement,; administrators of programs housing student organizations such as the Office of Multicultural Affairs, the Interfaith Center, the Department of Athletics and Recreation, the Center for Social Concern, the Homewood Arts Programs, and the Digital Media Center; and other University personnel, to advance collaboration and standardization of expectations for student organizations.
+
+ 4.1.2.1.6.6.9 Takes up other measures relating to student organizations.
+
+ > > > > > > 4.1.2.1.6.7 COMMITTEE ON STUDENT SERVICES
+
+ 4.1.2.1.6.7.1 Evaluates proposals for SGA sponsorship of events.
+
+ 4.1.2.1.6.7.2 Works to provide SGA-sponsored services to fill needs that the University administration cannot or will not provide.
+
+ 4.1.2.1.6.7.3 Works towards improving existing services available to students.
+
+ 4.1.2.1.6.7.4 Works with student organizations, the University, and businesses to advance the aforementioned responsibilities.
+
+ 4.1.2.1.6.7.5 Takes up other measures relating to student services.
+
+ 4.1.2.1.6.7.6 Liaison Program
+
+ 4.1.2.1.6.7.6.1 The Chair of the Committee on Student Services will administer the Liaison Program in conjunction with the SGA advisor, LEED, and the Office of the Dean of Student Life.
+
+ 4.1.2.1.6.7.6.2 The outgoing Chair of the Committee on Student Services shall be entrusted with the task of creating a transition document for the use of the successor Senate Committee on Student Services. In this document, the outgoing Chair will describe the initiatives that they pursued during the semester, administrator meetings, and correspondence with administrators/coordinators participating in the Liaison Program. The outgoing Chair will send out an email to these administrators/coordinators introducing their successor.
+
+ 4.1.2.1.6.7.6.3 Each member of the Committee on Student Services will be paired with an administrator or their coordinator from a department that Student Services works with based on their interests at the first Student Services meeting of the semester. The Chair reserves discretion over the pairings.
+
+ 4.1.2.1.6.7.6.4 After the pairings are made, the Chair will send out emails of introduction to each administrator/coordinator to introduce the Ssenator who will act as their liaison for the academic year.
+
+ 4.1.2.1.6.7.6.5 The Ssenator is expected to correspond with their administrator/coordinator on a monthly basis in order to share student feedback as well as to receive updates on initiatives. The Ssenator should try to meet in-person once each semester, along with the Chair or Vice-Chair.
+
+ 4.1.2.1.6.8 COMMITTEE ON PROGRAMMING
+
+ 4.1.2.1.6.8.1 Creates SGA Tabling Events, Workshops, and general SGA events.
+
+ 4.1.2.1.6.8.2 The Chair of Programming will lead this Committee, with assistance of a Vvice \-Cchair that is elected from within the Ccommittee.
+
+ 4.1.2.1.6.8.3 All Programming Council Members must be on this Ccommittee. Additional members from all of the Student Government may join this Ccommittee.
+
+ 4.1.2.1.6.8.4 Class specific events, such as formals, will be led by the respective Class Council of Programming members with assistance from the Committee of Programming and other Student Government constituents.
+
***4.1.2.2 AD-HOC LEGISLATIVE COMMITTEES***
4.1.2.2.1 Ad-hoc Committees of the Senate, in accordance with the Constitution, shall be established by a two-thirds vote of the Senate and shall automatically expire at the end of the academic semester during which they were established.
... 4 unchanged lines
4.1.2.2.4 The number of members of Ad-Hoc Committees of the Senate shall be provided for in the legislation establishing the particular committees.
- 4.1.2.2.5 An SGA Long-Term Ad-Hoc Committee, appropriately abbreviated as an LAHC, shall be a type of ad-hoc committee, adherent to all standard terms and requirements of an ad-hoc committee, with the following and express exceptions:
+ 4.1.2.2.5 An SGA Long-Term Ad-Hoc Committee, appropriately abbreviated as an LAHC, shall be a type of Aad-Hhoc Ccommittee, adherent to all standard terms and requirements of an Aad-Hhoc Ccommittee, with the following and express exceptions:
> > > > > > 4.1.2.2.5.1 An SGA LAHC shall be established in perpetuity until a clearly delineated date of expiration or sunset, or until which time that the Senate votes by two-thirds majority to determine that the LAHC’s mandate or purpose has elapsed.
... 11 unchanged lines
4.1.2.3.1.2.2 To best serve their student organization constituent group, each Student Organization Senator must serve on either the Committee on Finance or the Committee on Student Organizations.
+ 4.1.2.3.1.2.2.1 At the discretion of the President of Senate, this requirement maycan be waived if the Student Organization Senator cannot attend the meeting time of either committeeeither committee’s meeting times. To accommodate, the RSO Senator is expected to be active with the virtual tasks provided and in greater communication with the Chair of their respective committee.
+
4.1.2.3.2 COMMITTEE VACANCIES
- > > > > > > 4.1.2.3.2.1 Any vacancies within Standing Legislative Committees of the Senate or Ad-hoc Committees of the Senate created by the departure of a member of the Senate shall be filled by the President of the Senate and confirmed by a plurality of the Senate.
+ > > > > > > 4.1.2.3.2.1 Any vacancies within Standing Legislative Committees of the Senate or Ad-Hhoc Committees of the Senate created by the departure of a member of the Senate shall be filled by the President of the Senate and confirmed by a plurality of the Senate.
***4.1.2.4 LEADERSHIP OF COMMITTEES***
... 1 unchanged line
> > > > > > 4.1.2.4.1.1 The Internal Affairs Committee and Finance Committee shall each have two chairs automatically.
- > > > > > > 4.1.2.4.1.2 Every other standing and ad-hoc committee shall have one chair and one vice chair.
+ > > > > > > 4.1.2.4.1.2 Every other standing and A ad-Hhoc committee shall have one Cchair and one Vvice Cchair.
4.1.2.4.2 SELECTION OF THE CHAIR
- > > > > > > 4.1.2.4.2.1 At the first Senate Meeting of the year, the President of the Senate shall preside over elections for the chair of each Standing Legislative Committee.
+ > > > > > > 4.1.2.4.2.1 At the first Senate Meeting of the year, the President of the Senate shall preside over elections for the Cchair of each Standing Legislative Committee.
- > > > > > > 4.1.2.4.2.2 At this Senate Meeting, the President of the Senate public nominations of Senate members to serve as chair of the committee.
+ 4.1.2.4.2.1.1 If a Cchair of a Standing Legislative Committee shall resign before a Vvice Cchair or non-executive co-Cchair of the respective committee has been selected, the new chair shall be elected through the procedure described by 4.1.2.4.2.1.
- 4.1.2.4.2.2.1 Individuals may not serve as chair of more than one (1) committee, as the chair of a committee if they are the vice chair for another committee, or as the chair of a committee if they are the chair of a caucus.
+ > > > > > > 4.1.2.4.2.2 At this Senate Meeting, the President of the Senate may make public nominations of Senate members to serve as Cchair of the Ccommittee.
- > > > > > > 4.1.2.4.2.3 Upon hearing the nomination, the President of the Senate shall ask each nominee if they would like to perform the service of committee chair.
+ 4.1.2.4.2.2.1 Individuals may not serve as chair of more than one (1) committee, as the chair of a committee if they are the vVice Cchair for another committee, or as the chair of a committee if they are the Cchair of a caucus.
- > > > > > > 4.1.2.4.2.4 Those responding in the affirmative shall each give short speeches of no more than 3 minutes outlining their qualifications and priorities.
+ > > > > > > 4.1.2.4.2.3 Upon hearing the nomination, the President of the Senate shall ask each nominee if they would like to perform the service of Ccommittee Cchair.
- > > > > > > 4.1.2.4.2.5 Without a discussion, each Senate member shall then cast a vote for the chair by confidential paper ballot or another confidential voting method.
+ > > > > > > 4.1.2.4.2.4 Those responding in the affirmative shall each give short speeches of no more than three (3) minutes outlining their qualifications and priorities.
- > > > > > > 4.1.2.4.2.6 Any candidate receiving a plurality of votes will then be installed as committee chair or co-chair and will be sworn in by the President of the Senate.
+ > > > > > > 4.1.2.4.2.5 Without a discussion, each Senate member shall then cast a vote for the Cchair by confidential paper ballot or another confidential voting method.
- > > > > > > 4.1.2.4.2.7 The Student Body Vice President and Student Body Treasurer, in their respective roles as ex-officio members of the Internal Affairs Committee and of the Finance Committee, shall also serve as respective ex-officio co-chairs of those committees.
+ > > > > > > 4.1.2.4.2.6 Any candidate shall be required to win an absolute majority vote of all Senators duly elected to be installed as Ccommittee Cchair or co-Cchair and will be sworn in by the President of the Senate.
- > > > > > > 4.1.2.4.2.8 If no candidate receives a plurality, the President of the Senate shall cast a tie breaking vote.
+ 4.1.2.4.2.6.1 In the case of an election consisting of only 2 candidates that did notdn’t win an absolute majority vote, the Senate shall repeat the elections for the Ccommittee Cchair until an absolute majority can be reached by one (1) candidate.
- > > > > > > 4.1.2.4.2.9 The Committee Chair’s term of office shall extend for the term of the Senate.
+ 4.1.2.4.2.6.2 In the case of an election consisting of more than two (2) candidates that did notn’t win an absolute majority vote, the candidate that won the least amount of votes shall be removed as a candidate for their respective committee chair, and any candidate that wishes to drop out as a candidate shall be allowed to rescind their name as a candidate. Another vote shall take place and the process described above shall continue until either there are two (2) candidates remaining or a candidate wins an absolute majority of the vote.
+ 4.1.2.4.2.6.3 If no candidate receives an absolute majority due to a tie, the President of the Senate shall cast a tie-breaking vote.
+
+ 4.1.2.4.2.6.4 In the event that there are two (2) candidates that have not won a n absolute majority vote for the committee chair after two (2) rounds of voting, any Senator may move to reduce the absolute majority vote needed to a plurality vote needed, which shall require a simple majority vote of the Senate to pass.
+
+ > > > > > > 4.1.2.4.2.7 The Student Body Vice President and Student Body Treasurer, in their respective roles as ex-officio members of the Internal Affairs Committee and of the Finance Committee, shall also serve as respective ex-officio co-Cchairs of those Ccommittees.
+
+ > > > > > > 4.1.2.4.2.8 The Committee Chair’s term of office shall extend for the term of the Senate.
+
4.1.2.4.3 SELECTION OF THE VICE CHAIR
> > > > > > 4.1.2.4.3.1 The Chair of the Committee (excluding the Internal Affairs and Finance committees) must nominate a Vice Chair for their committee upon their election as chair or at the following committee meeting.
- > > > > > > 4.1.2.4.3.2 The Vice Chair of a committee must be a duly elected SGA Senator and must be an official member of the committee for which they are a Vice Chair.
+ > > > > > > 4.1.2.4.3.2 The Vice Chair of a committee must be a duly elected SGA Senator and must be an official member of the Ccommittee for which they are a Vice Chair.
> > > > > > 4.1.2.4.3.3 The Vice Chair must not be the Chair or Vice Chair of another committee.
> > > > > > 4.1.2.4.3.4 After the Chair submits their nomination of a Vice Chair to their committee, the committee members must approve the selection with a two-thirds vote.
- 4.1.2.4.4 Chairs of the Ad-hoc Committees of the Senate
+ 4.1.2.4.4 Chairs of the Ad-Hhoc Committees of the Senate
- > > > > > > 4.1.2.4.4.1 The legislation providing for the establishment of the particular ad-hoc committee shall designate a chair.
+ > > > > > > 4.1.2.4.4.1 The legislation providing for the establishment of the particular Aad-Hhoc Ccommittee shall designate a chair.
- > > > > > > 4.1.2.4.4.2 The term of the Chair of an Ad-hoc Committee of the Senate shall expire when the term of the committee itself expires at the end of the semester.
+ > > > > > > 4.1.2.4.4.2 The term of the Chair of an Ad-Hhoc Committee of the Senate shall expire when the term of the Ccommittee itself expires at the end of the semester.
4.1.2.4.5 RESPONSIBILITIES OF COMMITTEE CHAIRS
- > > > > > > 4.1.2.4.5.1 Chairs of Standing Legislative Committees of the Senate and Ad-hoc Committees of the Senate shall having the following responsibilities:
+ > > > > > > 4.1.2.4.5.1 Chairs of Standing Legislative Committees of the Senate and Ad-Hhoc Committees of the Senate shall havehaving the following responsibilities:
- 4.1.2.4.5.1.1 To issue a committee report at General Body meetings, informing the Senate of projects or activities of the committee for which Senate awareness is essential to the success of the committee or the Senate.
+ 4.1.2.4.5.1.1 To issue a Ccommittee report at General Body meetings, informing the Senate of projects or activities of the Ccommittee for which Senate awareness is essential to the success of the Ccommittee or the Senate.
4.1.2.4.5.1.2 To submit a weekly press release to the Director of Communications by the Saturday at 12:00 PM EST before each GBM containing updates on goals and activities of the committee or any changes to committee goals.
4.1.2.4.5.1.3 To submit reports on reviewed legislation to the President of the Senate and Secretary. For the content of these reports, see 4.2.3 Legislative Process.
- 4.1.2.4.5.1.4 To create the agenda for each committee meeting and publish these agendas to the Senate.
+ 4.1.2.4.5.1.4 To create the agenda for each Ccommittee meeting and publish these agendas to the Senate.
- 4.1.2.4.5.1.5 To appoint a member of the respective committee to take the minutes of each meeting.
+ 4.1.2.4.5.1.5 To appoint a member of the respective Ccommittee to take the minutes of each meeting.
- 4.1.2.4.5.1.6 To send a copy of the committee minutes and attendance to the Secretary within 48 hours of each meeting.
+ 4.1.2.4.5.1.6 To send a copy of the Ccommittee minutes and attendance to the Secretary within 48 hours of each meeting.
4.1.2.4.5.1.7 To perform certain other functions as situations necessitate.
4.1.2.4.5.1.8 To maintain suggestion boxes as needed to provide for the needs of the student body.
- 4.1.2.4.5.1.8.1 It shall be the duty of the chair of the Student Services Committee to appoint committee members to gather the suggestions left in the boxes.
-
- 4.1.2.4.5.1.7.2 To report on the contents of the suggestion boxes bi-weekly at SGA general body meetings.
-
- 4.1.2.4.5.1.8.3 §4.1.2.4.5.1.8.1 and §4.1.2.4.5.1.8.2 shall be null and void until October 1st, 2023 so that the Chair and Vice Chair of Student Services shall have time to restart this program. They may begin earlier. On October 2nd, Internal Affairs shall be entitled to strike this subsection.
-
- > > > > > > 4.1.2.4.5.2 In addition to the above responsibilities, chairs of the Committee on Finance and Committee on Student Organizations will have at minimum monthly coordination meetings outside of their respective committee meetings.
-
- > > > > > > 4.1.2.4.5.3 Co-chairs of the Finance and Internal Affairs Committees and Chairs and Vice Chairs of Standing Legislative Committees of the Senate and Ad-hoc Committees of the Senate shall have the following additional responsibilities:
-
- 4.1.2.4.5.3.1 By the end of September, co-chairs/chair and vice chair must submit a cooperation plan to the Vice President detailing an agreement between each co-chair/chair vice chair on how they plan to work cooperatively to run their committee.
-
- 4.1.2.4.5.3.1.1 Plans must include but are not limited to:
-
- 4.1.2.4.5.3.1.1.1 Means of communication and response time.
-
- 4.1.2.4.5.3.1.1.2 Workflow in terms of planning committee meetings and projects.
-
- 4.1.2.4.5.3.1.1.3 Means of conflict resolution.
-
- 4.1.2.4.5.3.1.1.4 Limited-use Mental Health and Academic Stress related provisions under which responsibilities can temporarily be waived.
-
- 4.1.2.4.5.3.1.2 The requirement to have a plan can be waived if both co-chairs/the chair and vice chair sign a waiver or otherwise inform the Vice President stating that they do not feel the need to have a cooperation plan.
-
- 4.1.2.4.5.3.1.2.1 If a cooperation plan is waived, a co-chair/chair or vice chair has the right to request a cooperation plan at any point throughout the year.
-
- 4.1.2.4.5.2.1.2.2 Requests must be sent in an email to the Vice President and their co-chair/chair or vice chair, and cooperation plans must be created and submitted to the Vice President within 10 days of the request.
-
- 4.1.2.4.5.2.1.3 The Vice President may reject any cooperation plan deemed to be insufficient. Rejections can be overturned by a ⅘ vote of the committee that the agreement applies to.
-
- 4.1.2.4.5.2.1.4 For cooperation plans concerning the Internal Affairs Committee, the Student Body President shall fill the role of the Vice President in the processes outlined in this section of the Bylaws.
-
- 4.1.2.4.5.2.1.5 Cooperation plans must be shared with senate committee members.
-
- 4.1.2.4.5.2.1.6 Cooperation plans may not be changed without the approval of the Vice President.
-
- 4.1.2.4.5.2.1.7 Failure to follow the rules within this section of the Bylaws is a formal violation of the Bylaws, and may lead to the consequences associated with such.
-
- 4.1.2.4.5.2.1.8 Both co-chairs/chair and vice chair must express their approval of the cooperation plan in writing or email to the Vice President.
-
- 4.1.2.4.5.2.1.9 If cooperation plans are not submitted and are not waived, the co-chairs/chair and vice chair shall be automatically removed and a new election for co-chairs/chair or vice chair will be held.
-
- 4.1.2.4.5.2.1.10 If one co-chair/chair or vice chair believes that it was not possible for them to submit a cooperation plan because the other co-chair/chair or vice chair refused to cooperate, they may petition the Judiciary to rule on the question of whether failure to submit a cooperative plan was solely or mostly by the fault of one of the co-chairs/chair or vice chair. If they rule that to be the case, the co-chair/chair or vice chair who was ruled to have been mostly or completely responsible for the failure to produce a mutually-agreed upon cooperative plan shall be removed as committee chair.
-
- 4.1.2.4.5.2.1.10.1 After chair removal, the committee must take a vote to appoint a new chair.
-
- 4.1.2.4.5.2.1.10.2 The removed chair may not participate in committee chair-related deliberations or vote on matters concerning committee chairs after their removal, and may not become the chair of any committee through the end of their term.
-
- 4.1.2.4.5.2.1.10.3 The Vice Chair shall not automatically become the chair if the chair is removed through this process, but may run in the chair election.
-
- 4.1.2.4.5.2.1.10.4 After Vice Chair removal, the Chair shall appoint a new Vice Chair, subject to committee approval.
-
- > > > > > > 4.1.2.4.5.3 Vice Chairs of Standing Legislative Committees of the Senate and Ad-Hoc Committees shall have the following responsibilities:
-
- 4.1.2.4.5.3.1 Vice Chairs shall fulfill the duties of the chair whenever they are not present at meetings or otherwise unavailable. They must fulfill all the responsibilities of the chair when the chair is on leave or absent at a meeting, and highlighted duties include:
-
- 4.1.2.4.5.3.1.1 Chairing committee meetings when the chair is absent.
-
- 4.1.2.4.5.3.1.2 Updating the Senate on committee activities during GBM when the chair is absent.
+ > > > > > > 4.1.2.4.5.2 In addition to the above responsibilities, Cchairs of the Committee on Finance and Committee on Student Organizations will have at minimum monthly coordination meetings outside of their respective committee meetings.
- 4.1.2.4.5.3.2 Vice Chairs shall assist the Chairs in all their duties as agreed upon between the Chair, the Vice Chair, and the committee at large.
+ > > > > > >
4.1.2.4.6 REMOVAL OF CHAIRS
- > > > > > > 4.1.2.4.6.1 The Chair of a Standing Legislative Committee of the Senate or an Ad-hoc Committee of the Senate may be removed by a ¾ vote of the committee itself, or by a two-thirds vote of the Senate as a whole.
+ > > > > > > 4.1.2.4.6.1 The Chair of a Standing Legislative Committee of the Senate or an Ad-Hhoc Committee of the Senate may be removed by a three-fourths votethree-fourths¾ vote of the Ccommittee itself, or by a two-thirds vote of the Senate as a whole.
- > > > > > > 4.1.2.4.6.2 A member of a committee may only be removed by a ¾ vote of the Senate as a whole.
+ > > > > > > 4.1.2.4.6.2 A member of a Ccommittee may only be removed by a three-fourths¾ vote of the Senate as a whole.
- > > > > > > 4.1.2.4.6.3 If a Committee chooses to remove a chair by a two-thirds vote of the Committee itself, they must abide by the following procedures.
+ > > > > > > 4.1.2.4.6.3 If a Committee chooses to remove a Cchair by a two-thirds vote of the Committee itself, the Committeey must abide by the following procedures.
- 4.1.2.4.6.3.1 A senate member of a committee must submit the signatures of at least ½ of the senate members of the committee calling for the removal of the committee chair to the President of the Senate.
+ 4.1.2.4.6.3.1 A Ssenate member of a Ccommittee must submit the signatures of at least half½ of the Ssenate members of the Ccommittee calling for the removal of the Ccommittee Cchair to the President of the Senate.
- 4.1.2.4.6.3.1.1 When there is an odd number of senators in the committee, the number of signatures required shall be rounded up.
+ 4.1.2.4.6.3.1.1 When there is an odd number of Ssenators in the Ccommittee, the number of signatures required shall be rounded up.
- 4.1.2.4.6.3.2 The President of the Senate shall convene a meeting no later than 2 weeks after the receipt of the signatures calling for the removal of a committee chair to hear arguments for and against chair removal and to hold a vote to remove the chair.
+ 4.1.2.4.6.3.2 The President of the Senate shall convene a meeting no later than two (2) weeks after the receipt of the signatures calling for the removal of a Ccommittee Cchair to hear arguments for and against Cchair removal and to hold a vote to remove the Cchair.
- 4.1.2.4.6.3.3 At a minimum, the chair under consideration for removal must be allowed the opportunity to speak, and a senator calling for the chair’s removal must be allowed an equal opportunity to speak. Speaking order should be determined by some form of chance.
+ 4.1.2.4.6.3.3 At a minimum, the Cchair under consideration for removal must be allowed the opportunity to speak, and a Ssenator calling for the Cchair’s removal must be allowed an equal opportunity to speak. Speaking order should be determined by some form of chance.
- 4.1.2.4.6.3.4 After speeches from the chair under consideration and from an accuser, senate members of the committee shall enter into deliberations. The chair under consideration of removal must not be present for deliberations. After deliberations have concluded, senate members of the committee must vote by secret ballot on whether to remove the chair. The chair under consideration for removal cannot participate in this ballot.
+ 4.1.2.4.6.3.4 After speeches from the Cchair under consideration and from an accuser, senate members of the committee shall enter into deliberations. The Cchair under consideration of removal must not be present for deliberations. After deliberations have concluded, Ssenate members of the Ccommittee must vote by secret ballot on whether to remove the Cchair. The Cchair under consideration for removal cannot participate in this ballot.
- 4.1.2.4.6.3.5 If the chair is removed, they shall be thanked for their service and downgraded to a regular senate member of the committee.
+ 4.1.2.4.6.3.5 If the Cchair is removed, they shall be thanked for their service and demoteddowngraded to a regular Ssenate member of the Ccommittee.
- 4.1.2.4.6.3.6 Upon removal of a single chair of a committee, the President of the Senate shall hold an election for a new chair no later than one week after the removal of the original chair.
+ 4.1.2.4.6.3.6 Upon removal of a single Cchair of a Ccommittee, the President of the Senate shall hold an election for a new Cchair no later than one week after the removal of the original Cchair.
4.1.2.4.6.3.6.1 The Vice Chair shall not automatically succeed the Chair in the case of Chair removal by Committee or Senate vote, but may run in the election to replace the chair.
- 4.1.2.4.6.3.7 The removed chair may not run in the chair election held to determine their replacement. 4.1.2.4.6.3.8 The Vice President cannot be removed from the Internal Affairs Committee and the Treasurer cannot be removed from the Finance Committee.
+ 4.1.2.4.6.3.7 The removed Cchair may not run in the Cchair election held to determine their replacement. 4.1.2.4.6.3.8 The Vice President cannot be removed from the Internal Affairs Committee and the Treasurer cannot be removed from the Finance Committee.
- > > > > > > 4.1.2.4.6.4 Removal of the chair of a committee, or of a member of the committee, done by the full senate, shall proceed in identical fashion to impeachment proceedings as prescribed by the Constitution and further expounded upon by supporting statutes.
+ > > > > > > 4.1.2.4.6.4 Removal of the Cchair of a Ccommittee, or of a member of the Ccommittee, done by the full Ssenate, shall proceed in identical fashion to impeachment proceedings as prescribed by the Constitution and further expounded upon by supporting statutes.
> > > > > > 4.1.2.4.6.5 Vice Chairs may be removed by the Chair of a committee in consultation and with the consent of the Student Body President and their Cabinet.
- 4.1.2.4.6.5.1 In order to remove a Vice Chair, the Chair of a committee must submit in writing/email why they feel that they require a new Vice Chair to the President and President of the Senate.
+ 4.1.2.4.6.5.1 In order to remove a Vice Chair, the Chair of a Ccommittee must submit in writing/email a defense of their desire forwhy they feel that they require a new Vice Chair to the President and President of the Senate.
4.1.2.4.6.5.2 Upon receiving the request to remove a Vice Chair, the Student Body President and their Cabinet shall convene separate meetings with the Chair and Vice Chair of the committee to further discuss the issue, and may convene a meeting with the Chair and Vice Chair if desired.
... 1 unchanged line
4.1.2.4.6.5.3.1 The Student Body President and their Cabinet should generally defer to the judgment of the Chair.
- 4.1.2.4.6.5.4 The Chair of a committee may also remove a Vice Chair by submitting written notice to the members of the committee of why they want to remove the Vice Chair.
+ 4.1.2.4.6.5.4 The Chair of a Ccommittee may also remove a Vice Chair by submitting written notice to the members of the Ccommittee of why they want to remove the Vice Chair.
- 4.1.2.4.6.5.4.1 The committee shall then vote on the removal of the Vice Chair, with a two-thirds vote required to remove the Vice Chair.
+ 4.1.2.4.6.5.4.1 The Ccommittee shall then vote on the removal of the Vice Chair, with a two-thirds vote required to remove the Vice Chair.
- > > > > > > 4.1.2.4.6.6 Any member of the Senate who is impeached in accordance with the Constitution and relieved from the duties of the Senate are thus automatically removed from all Standing Legislative Committees of the Senate and Ad-hoc Committees of the Senate.
+ > > > > > > 4.1.2.4.6.6 Any member of the Senate who is impeached in accordance with the Constitution and relieved from the duties of the Senate are thus automatically removed from all Standing Legislative Committees of the Senate and Ad-Hhoc Committees of the Senate.
4.1.2.4.7 Chairs and Vice Chairs of Committees may resign from Committee leadership positions.
... 1 unchanged line
> > > > > > 4.1.2.4.7.2 If the Vice Chair resigns, the Chair shall appoint a new Vice Chair.
- > > > > > > 4.1.2.4.7.3 Notices of resignation of Committee leadership must be sent to the President of the Senate.
+ > > > > > > 4.1.2.4.7.3 Notices of resignation of Committee leadership must be sent immediately to the President of the Senate.
***4.1.2.5 COMMITTEE MEETINGS***
4.1.2.5.1 The Standing Legislative Committees of the Senate shall be required to regularly meet at least once every two (2) weeks.
- 4.1.2.5.2 The Chairs of Standing Legislative Committees of the Senate shall, within 48 hours of their election at the first Senate Meeting, determine a meeting time for the Fall semester. Chairs will notify the President of the Senate and their committee members of a Spring semester meeting time at least 2 weeks before registration for the Spring semester begins.
+ 4.1.2.5.2 The Chairs of Standing Legislative Committees of the Senate shall, within 48 hours of their election at the first Senate Meeting, determine a meeting time for the Fall semester. Chairs will notify the President of the Senate and their Ccommittee members of a Spring semester meeting time at least two (2) weeks before registration for the Spring semester begins.
- 4.1.2.5.3 Committee members shall take into account the committee meeting time when determining their class schedule for Spring semester and will resign from the committee if there are unavoidable conflicts, with the option to join a different committee in its place.
+ 4.1.2.5.3 Committee members shall take into account the Ccommittee meeting time when determining their class schedule for Spring semester and will resign from the Ccommittee if there are unavoidable conflicts, with the option to join a different Ccommittee in its place.
- 4.1.2.5.4 During the first meeting of every Standing Legislative Committee of the Senate, the Chairs – if they choose – shall designate one committee member to take minutes during every committee meeting, otherwise they themselves shall take the minutes.
+ 4.1.2.5.4 During the first meeting of every Standing Legislative Committee of the Senate, the Chairs – if they choose – shall designate one Ccommittee member to take minutes during every Ccommittee meeting, otherwise they themselves shall take the minutes.
- 4.1.2.5.5 In accordance with the Constitution, any student is welcome to observe any committee meetings.
+ 4.1.2.5.5 In accordance with the Constitution, any student is welcome to observe any Ccommittee meetings.
- > > > > > > 4.1.2.5.5.1 Committees may, in accordance with the Constitution, close meetings to discuss sensitive personnel matters by a two-thirds vote of the committee. However, all voting must take place in public with individual votes recorded as prescribed by Senate rules and legislation.
+ > > > > > > 4.1.2.5.5.1 Committees may, in accordance with the Constitution, close meetings to discuss sensitive personnel matters by a two-thirds vote of the committee. However, all voting must take place in public with individual votesvotxfes recorded as prescribed by Senate rules and legislation.
- 4.1.2.5.6 Any member of the three SGA branches is welcome to attend committee meetings, even those closed by the committee itself.
+ 4.1.2.5.6 Any member of the three SGA branches is welcome to attend Ccommittee meetings, even those closed by the Ccommittee itself.
**4.1.3 CAUCUSES OF THE SENATE**
***4.1.3.1 FORMATION OF CAUCUSES***
- 4.1.3.1.1 In order to form a caucus, the following criteria must be met:
+ 4.1.3.1.1 In order to form a Ccaucus, the following criteria must be met:
> > > > > > 4.1.3.1.1.1 Formation must be initiated by an SGA Senate member.
- > > > > > > 4.1.3.1.1.2 Submission of a bill establishing a caucus that contains the following:
+ > > > > > > 4.1.3.1.1.2 Submission of a bill establishing a Ccaucus that contains the following:
- 4.1.3.1.1.2.1 Rules for caucus (granted that they do not supersede the general guidelines of caucuses).
+ 4.1.3.1.1.2.1 Rules for Ccaucus (granted that they do not supersede the general guidelines of caucuses).
- 4.1.3.1.1.2.2 Purpose of the caucus.
+ 4.1.3.1.1.2.2 Purpose of the Ccaucus.
- 4.1.3.1.1.2.3 Goals of the caucus.
+ 4.1.3.1.1.2.3 Goals of the Ccaucus.
- 4.1.3.1.1.2.4 Why there is a need for this caucus on campus.
+ 4.1.3.1.1.2.4 Why there is a need for this Ccaucus on Ccampus.
4.1.3.1.1.2.5 List of at least 10 interested individuals.
... 5 unchanged lines
***4.1.3.2 CAUCUS LEADERSHIP***
- 4.1.3.2.1 Each caucus must have a Chair and a Vice Chair.
+ 4.1.3.2.1 Each Ccaucus must have a Chair and a Vice Chair.
> > > > > > 4.1.3.2.1.1 The Chair will be the Caucus Senator elected for the Caucus by the student body.
- > > > > > > 4.1.3.2.1.2 The Chair of the caucus shall be responsible for the following duties:
+ > > > > > > 4.1.3.2.1.2 The Chair of the Ccaucus shall be responsible for the following duties:
- 4.1.3.2.1.2.1 The Chair shall serve as the chief executive officer of the caucus.
+ 4.1.3.2.1.2.1 The Chair shall serve as the Cchief Eexecutive Oofficer of the Ccaucus.
4.1.3.2.1.2.2 The Chair shall be the official spokesperson of the caucus.
- 4.1.3.2.1.2.3 The Chair shall preside at and lead all meetings of the caucus and shall prepare the meeting agendas and questions at the end of each meeting minutes document to facilitate asynchronous participation.
+ 4.1.3.2.1.2.3 The Chair shall preside at and lead all meetings of the Ccaucus and shall prepare the meeting agendas and questions at the end of each meeting minutes document to facilitate asynchronous participation.
- 4.1.3.2.1.2.4 The Chair shall organize a caucus meeting at least once a month during the academic year.
+ 4.1.3.2.1.2.4 The Chair shall organize a Ccaucus meeting at least once a month during the academic year.
- 4.1.3.2.1.2.5 The Chair shall be responsible for overseeing all administrative duties for the caucus.
+ 4.1.3.2.1.2.5 The Chair shall be responsible for overseeing all administrative duties for the Ccaucus.
- 4.1.3.2.1.2.6 The chair shall also be responsible for ensuring that there is a Caucus page on the SGA website that contains leadership information and all meeting minutes.
+ 4.1.3.2.1.2.6 The Cchair shall also be responsible for ensuring that there is a Caucus page on the SGA website that contains leadership information and all meeting minutes.
+ 4.1.3.2.1.2.7 The Chair shall be responsible for reserving rooms and spaces for all meetings and events.
+
> > > > > > 4.1.3.2.1.3 The Vice Chair shall be responsible for the following duties:
- 4.1.3.2.1.3.1 Record detailed minutes at all meetings for the caucus and shall keep them on file.
+ 4.1.3.2.1.3.1 Record detailed minutes at all meetings for the Ccaucus and shall keep them on file.
4.1.3.2.1.3.2 The Vice Chair shall manage any and all internal and external organizational correspondence, as requested by the Chair.
- 4.1.3.2.1.3.3 The Vice Chair shall maintain all membership records for the caucus, including updating the roster and member attendance sheet.
+ 4.1.3.2.1.3.3 The Vice Chair shall maintain all membership records for the Ccaucus, including updating the roster and member attendance sheet.
4.1.3.2.1.3.4 In the event that the Chair is unable to lead meetings or fulfill other administrative responsibilities, the Vice Chair shall step in momentarily as their proxy.
4.1.3.2.2 SELECTION OF THE VICE CHAIR
- > > > > > > 4.1.3.2.2.1 The Chair of the Caucus must nominate a Vice Chair for their caucus within the first two meetings of the Caucus.
+ > > > > > > 4.1.3.2.2.1 The Chair of the Caucus must nominate a Vice Chair for their Ccaucus within the first two meetings of the Caucus.
- > > > > > > 4.1.3.2.2.2 After the Chair submits their nomination of a Vice Chair to their caucus, the caucus members must approve the selection with a two-thirds vote.
+ > > > > > > 4.1.3.2.2.2 After the Chair submits their nomination of a Vice Chair to their Ccaucus, the Ccaucus members must approve the selection with a two-thirds vote.
- > > > > > > 4.1.3.2.2.3 At the Senate Meeting following the Caucus’s approval of the Vice Chair, the Chair shall present their nomination of Vice Chair to the Senate which must approve the nomination by a two-thirds vote.
+ > > > > > > 4.1.3.2.2.3 At the Senate GBM Meeting following the Caucus’s approval of the Vice Chair, the Chair shall present their nomination of Vice Chair to the Senate which must approve the nomination by a two-thirds vote.
- > > > > > > 4.1.3.2.2.4 Following a vacancy in the caucus vice chair position, the above procedure shall be repeated.
+ > > > > > > 4.1.3.2.2.4 Following a vacancy in the caucus Vvice Cchair position, the above procedure shall be repeated.
***4.1.3.3 POWERS AND RESPONSIBILITIES OF CAUCUSES***
... 11 unchanged lines
> > > > > > 4.1.3.3.2.1 There are two routes for initiatives that require the public use of SGA’s name to be approved:
- 4.1.3.3.2.1.1 In order to work on events and initiatives, caucuses can present their initiative to a GBM (to ensure awareness within the Senate).
+ 4.1.3.3.2.1.1 In order to work on events and initiatives, Ccaucuses can present their initiative to a GBM. Caucuses must document their initiatives, which must have proposed action items and deadlines that will be shared with the Senate (to ensure awareness within the Senate). Each action item must have a deadline by which the action item must be completed, with the only exception being that of sickness or physical inability to do so. If feedback from any party is notn’t given to an action item before its deadline, the Senator holds the right to continue forward with their action item, without waiting for the feedback. Once an action item is completed, the Ccaucus may strike through, but not remove, the action item on the initiative document.
- 4.1.3.3.3.1.1.1 Any relevant legislative committees can comment / provide feedback.
+ 4.1.3.3.3.1.1.1 Any relevant legislative Ccommittees can comment / provide feedback, including suggesting new action items.
4.1.3.3.3.1.1.2 A simple majority vote within the Senate can approve the event/initiative.
- 4.1.3.3.3.1.2 Alternatively, a caucus initiative can partner with a specific legislative committee.
+ 4.1.3.3.3.1.2 Alternatively, a Ccaucus initiative can partner with a specific legislative Ccommittee.
- 4.1.3.3.3.1.2.1 A committee simple majority vote can approve said initiative/event.
+ 4.1.3.3.3.1.2.1 A Ccommittee simple majority vote can approve said initiative/event, and the Ccaucus must provide updates on their initiative(s) after the deadline of each action item.
> > > > > > 4.1.3.3.2.2 The Caucus Chair, in their capacity as a Senator, may introduce any necessary funding bills to the Senate.
***4.1.3.4 CAUCUS MEMBERSHIP***
- 4.1.3.4.1 Caucus membership shall be open to all interested students of any background or demographic, accordance with our Constitution.
+ 4.1.3.4.1 Caucus membership shall be open to all interested students of any background or demographic, accordance with theour Constitution.
- 4.1.3.4.2 A member of a caucus shall be defined as any student who attends a meeting with the caucus or provides feedback on questions posed in meeting minutes.
+ 4.1.3.4.2 A member of a Ccaucus shall be defined as any student who attends a meeting with the caucus or provides feedback on questions posed in meeting minutes.
- > > > > > > 4.1.3.4.2.1 Attending a caucus meeting includes caucus meetings, meetings between the caucus and administrators, or Senate meetings as a representative of the caucus.
+ > > > > > > 4.1.3.4.2.1 Attending a Ccaucus meeting includes Ccaucus meetings, meetings between the Ccaucus and administrators, or Senate meetings as a representative of theC caucus.
> > > > > > 4.1.3.4.2.2 Feedback on questions posed in meeting minutes shall be in the form of a comment on the meeting minute document.
- 4.1.3.4.3 In accordance with the constitution, caucuses are expected to maintain a membership of at least 10 Homewood undergraduate students in addition to members of SGA. Caucus membership shall be defined in the Bylaws.
+ 4.1.3.4.3 In accordance with the Cconstitution, Ccaucuses are expected to maintain a membership of at least ten ( 10\) Homewood undergraduate students in addition to members of SGA. Caucus membership shall be defined in the Bylaws.
- > > > > > > 4.1.3.4.3.1 If a caucus fails to meet the membership requirement by the the end of fall break as scheduled by the Registrar for the Krieger School of Arts and Sciences/Whiting School of Engineering, the Caucus Representative will be required to meet with the Student Body Vice President and SGA advisor to develop a strategy for increasing student interest and engagement with the caucus.
+ > > > > > > 4.1.3.4.3.1 If a Ccaucus fails to meet the membership requirement by the the end of fall break as scheduled by the Registrar for the Krieger School of Arts and Sciences/Whiting School of Engineering, the Caucus Representative will be required to meet with the Student Body Vice President and SGA advisor to develop a strategy for increasing student interest and engagement with the Ccaucus.
- 4.1.3.4.3.1.1 If the caucus has still not met the membership requirement by the end of the Fall Recess (colloquially known as “Thanksgiving Break”), the respective Caucus Representative will be thanked for their services and dismissed. The search for their successor shall begin immediately after.
+ 4.1.3.4.3.1.1 If the Ccaucus has still not met the membership requirement by the end of the Fall Recess (colloquially known as “Thanksgiving Break”), the respective Caucus Representative will be thanked for their services and dismissed. The search for their successor shall begin immediately after.
- 4.1.3.4.3.1.2 The section above shall not take effect if the caucus has met the ten-member threshold during the Fall semester but falls below it before the Fall Recess.
+ 4.1.3.4.3.1.2 The section above shall not take effect if the Ccaucus has met the ten-member threshold during the Fall semester but falls below it before the Fall Recess.
- 4.1.3.4.3.1.3 If the caucus is below the membership requirement by the end of Spring Break, the Caucus Representative shall be required to meet with the Student Body Vice President and SGA advisor to develop a strategy for increasing student interest and engagement with the caucus.
+ 4.1.3.4.3.1.3 If the Ccaucus is below the membership requirement by the end of Spring Break, the Caucus Representative shall be required to meet with the Student Body Vice President and SGA advisor to develop a strategy for increasing student interest and engagement with the Ccaucus.
***4.1.3.5 LIST OF ACTIVE CAUCUSES***
- 4.1.3.6.1 The following list contains currently active caucuses and can be updated by the Committee on Internal Affairs at any time with the condition that they must update the “List last updated” clause and that the Chair of the Committee on Internal Affairs must include the update in their next GBM update:
+ 4.1.3.6.1 The following list contains currently active Ccaucuses and can be updated by the Committee on Internal Affairs at any time with the condition that they must update the “List last updated” clause and that the Chair of the Committee on Internal Affairs must include the update in their next GBM update:
> > > > > > 4.1.3.6.1.1 Asian, Pacific Islander, and Desi-American Caucus.
... 29 unchanged lines
4.1.4.2.4 RSO REPRESENTATIVES
- > > > > > > 4.1.4.2.4.1 Within 48 hours of notification of the vacancy from the President of the Senate, the Chair of the Committee on Student Organizations will send out an email to the presidents/co-presidents and treasurers/co-treasurers of all RSOs under the category represented by the vacant position, informing them of the vacancy with a description of the role and SGA requirements with an application form.
+ > > > > > > 4.1.4.2.4.1 Within 48 hours of notification of the vacancy from the President of the Senate, the Chair of the Committee on Student Organizations will send out an email to the Ppresidents/co-Ppresidents and Ttreasurers/co-Ttreasurers of all RSOs under the category represented by the vacant position, informing them of the vacancy with a description of the role and SGA requirements with an application form.
- > > > > > > 4.1.4.2.4.2 Each RSO president/team of co-presidents may nominate up to two interested students, including but not limited to the leadership of that RSO. The applicants will submit a short bio and why they are interested in the role.
+ > > > > > > 4.1.4.2.4.2 Each RSO president/team of co-Ppresidents may nominate up to two interested students, including but not limited to the leadership of that RSO. The applicants will submit a short bio and why they are interested in the role.
> > > > > > 4.1.4.2.4.3 All Senators will have access to all of the applicants’ responses prior to the start of the voting period. No applicants will be added after the voting period begins.
- > > > > > > 4.1.4.2.4.4 The secret vote will be administered by the Vice President of the Senate during the next GBM. The Vice President of the Senate is encouraged to use instant runoff voting to pick an applicant to fill the role if there are more than 2 applicants.
+ > > > > > > 4.1.4.2.4.4 The secret vote will be administered by the Vice President of the Senate during the next GBM. The Vice President of the Senate is encouraged to use instant runoff voting to pick an applicant to fill the role if there are more than two (2) applicants.
> > > > > > 4.1.4.2.4.5 This entire process must be completed (defined as the candidate being voted on by the Senate, which is separate from the selection of the applicant) by the third GBM after the vacancy is announced by the President of the Senate.
... 3 unchanged lines
4.1.4.2.5.1.1 If no Vice Chair exists, then the President of the Senate will take the steps described above.
- 4.1.4.2.5.2 Within 48 hours of notification of the vacancy from the President of the Senate, the Vice Chair of the Caucus will notify the president/co-presidents and treasurer/ co-treasurers of the respective umbrella advocacy organizations listed in the subsections of this section and ask them to share information about the vacancy with their organization’s membership.
+ 4.1.4.2.5.2 Within 48 hours of notification of the vacancy from the President of the Senate, the Vice Chair of the Caucus will notify the Ppresident/co-Ppresidents and Ttreasurer/ co-Ttreasurers of the respective umbrella advocacy organizations listed in the subsections of this section and ask them to share information about the vacancy with their organization’s membership.
4.1.4.2.5.2.1 If no Vice Chair exists, then the President of the Senate will take the steps described above.
... 23 unchanged lines
4.1.4.2.6.1 Class Senator Vacancy
- 4.1.4.2.6.1.1 Within 48 hours of notification of the vacancy from the President of the Senate, the President of the respective Class Council will send out an email to their entire class informing them of the vacancy with a description of the role and SGA requirements with an application form.
+ 4.1.4.2.6.1.1 Within forty-eight (48) hours of notification of the vacancy from the President of the Senate, the President of the respective Class Council will send out an email to their entire class informing them of the vacancy with a description of the role and SGA requirements with an application form.
4.1.4.2.6.1.2 The Class President and Class Senators for the respective Class will convene and review the applications for the position.
... 3 unchanged lines
4.1.4.2.6.2 Class President Vacancy
- 4.1.4.2.6.2.1 Within 48 hours of notification of the vacancy from the President of the Senate, the remaining Class Senators shall set a meeting time no later than 7 days after the time of the notification to meet and elect a new Class President from among their ranks by majority vote.
+ 4.1.4.2.6.2.1 Within 48 hours of notification of the vacancy from the President of the Senate, the remaining Class Senators shall set a meeting time no later than seven (7) days after the time of the notification to meet and elect a new Class President from among their ranks by majority vote.
4.1.4.2.6.2.2 All of the remaining Class Senators are empowered to ask the Vice President of the Senate to serve as a neutral administrator of a secret vote.
4.1.4.2.6.2.2.1 If the Vice President of the Senate is one of the remaining Class Senators, they may ask the SGA advisor to serve as a neutral administrator.
- 4.1.4.2.6.2.3 After the a new Class President is chosen through this mechanism and has been successfully voted on by the Senate at the first GBM after they have been selected, the start time of that GBM shall serve as the start of the 48 hours of notification for the Class Senator vacancy their succession leaves.
+ 4.1.4.2.6.2.3 After the a new Class President is chosen through this mechanism and has been successfully voted on by the Senate at the first GBM after they have been selected, the start time of that GBM shall serve as the start of the forty-eight (48) hours of notification for the Class Senator vacancy their succession leaves.
- 4.1.4.2.6.2.4 If no successor has been chosen by 7 days after the time of notification, the position will become open to the entire graduation class to run for and a special election will be proctored by CSE.
+ 4.1.4.2.6.2.4 If no successor has been chosen by seven (7) days after the time of notification, the position will become open to the entire graduation class to run for and a special election will be proctored by CSE.
4.1.4.2.6.2.4.1 Current Senators of any representative background in the correct graduation class will be empowered to run for the position without risk of losing their current position by doing so.
... 11 unchanged lines
4.1.4.2.8.1 In the event that a prospective Senator/Class President is not confirmed by the Senate, the Senate may choose, by majority vote, to have CSE proctor a special election for the position.
- 4.1.4.2.8.2 If the Senate does not motion for a special election, the start time of that GBM shall serve as the start of the 48 hours of notification for the vacancy and the process will begin anew.
+ 4.1.4.2.8.2 If the Senate does not motion for a special election, the start time of that GBM shall serve as the start of the forty-eight (48) hours of notification for the vacancy and the process will begin anew.
***4.1.4.3 SPECIAL VACANCIES***
4.1.4.3.1 A vacancy is designated as “Special” if it meets one of the following criteria:
- > > > > > > 4.1.4.3.1.1 Less than a quorum of the selecting body exists for that position. This is defined as half of the maximum membership plus one. For caucuses, quorum will be defined as the constitutionally mandated minimum number of members for that caucus to be recognized. The standing quorum for each selection group is listed below:
+ > > > > > > 4.1.4.3.1.1 Less than a quorum of the selecting body exists for that position. This is defined as half of the maximum membership plus one. For Ccaucuses, quorum will be defined as the Cconstitutionally- mandated minimum number of members for that caucus to be recognized. The standing quorum for each selection group is listed below:
- 4.1.4.3.1.1.1 RSO Representatives: 24 Senators/Class Presidents.
+ 4.1.4.3.1.1.1 RSO Representatives: twenty-four (24) Senators/Class Presidents.
- 4.1.4.3.1.1.2 Caucus Chairs: 20 members of the respective caucus.
+ 4.1.4.3.1.1.2 Caucus Chairs: twenty (20) members of the respective Ccaucus.
- 4.1.4.3.1.1.3 Class Representatives: 3 Class Senators/Class Presidents of the respective Class.
+ 4.1.4.3.1.1.3 Class Representatives: three (3) Class Senators/Class Presidents of the respective Class.
4.1.4.3.1.1.4 School Representatives:
- 4.1.4.3.1.1.4.1 WSE: 3 WSE Senators
+ 4.1.4.3.1.1.4.1 WSE: three (3) WSE Senators
- 4.1.4.3.1.1.4.2 KSAS: 4 KSAS Senators
+ 4.1.4.3.1.1.4.2 KSAS: four (4) KSAS Senators
- 4.1.4.3.1.1.5 The Committee on Internal Affairs is empowered to edit the numbers reported for quorum under §4.1.4.3.1.1 without a Senate vote if any of the populations of senators or caucuses change. The Chair of the Committee on Internal Affairs will include the change in their next GBM update.
+ 4.1.4.3.1.1.5 The Committee on Internal Affairs is empowered to edit the numbers reported for quorum under §4.1.4.3.1.1 without a Senate vote if any of the populations of Ssenators or Ccaucuses change. The Chair of the Committee on Internal Affairs will include the change in their next GBM update.
4.1.4.3.1.1.6 If the selecting body lacks quorum, CSE will hold a special election for all the vacant positions in the selection body.
- 4.1.4.3.1.1.7 In the case of there being fewer than 24 members in the entire Senate, CSE will hold a special election for all vacant Senate positions.
+ 4.1.4.3.1.1.7 In the case of there being fewer than twenty-four (24) members in the entire Senate, CSE will hold a special election for all vacant Senate positions.
> > > > > > 4.1.4.3.1.2 Vacancies occur in the current Senate within two weeks of the first electoral info session for the next Senate and before the next Senate’s inauguration.
... 11 unchanged lines
4.1.4.4.1 A Senator may request deviations from the confirmation process for a certain position by a two-thirds vote of the entire Senate. All intended deviations must be presented in advance.
- 4.1.4.4.2 If a Senator intends to request deviations, they must notify the President of the Senate within 48 hours of notification of the vacancy.
+ 4.1.4.4.2 If a Senator intends to request deviations, they must notify the President of the Senate within forty-eight (48) hours of notification of the vacancy.
- 4.1.4.4.3 The start time of the GBM at which process deviations are requested and approved or denied shall serve as the start of the 48 hours of notification.
+ 4.1.4.4.3 The start time of the GBM at which process deviations are requested and approved or denied shall serve as the start of the forty-eight (48) hours of notification.
4.1.4.4.4 Senators may also modify any part of the bylaws that govern the vacancy process by a two-thirds vote of the entire Senate in the same fashion as any other bylaws amendment.
***4.1.4.5 EXTENSIONS***
- 4.1.4.5.1 Extensions may be granted on a case-by-case basis at the discretion of the President of the Senate. Requests for extensions must be made before the deadline, and all requests for extensions will be given a provisory 24 hour extension if they are not to be granted in full.
+ 4.1.4.5.1 Extensions may be granted on a case-by-case basis at the discretion of the President of the Senate. Requests for extensions must be made before the deadline, and all requests for extensions will be given a provisory twenty-four (24) hour extension if they are not to be granted in full.
- 4.1.4.5.2 The maximum length of an extension that may be granted is 7 days or 1 additional GBM, whichever is longer. If the extension necessary due to circumstances is longer than a week/1 GBM, CSE will hold a special election for the position.
+ 4.1.4.5.2 The maximum length of an extension that may be granted is seven (7) days or one (1) additional GBM, whichever is longer. If the extension necessary due to circumstances is longer than a week/one (1) GBM, CSE will hold a special election for the position.
> > > > > > 4.1.4.5.2.1 An exception to this rule is when a University break overlaps with the vacancy filling schedule. These breaks are Summer Break, Fall Break, Thanksgiving Break, Winter Break, Intercession, and Spring Break.
... 7 unchanged lines
***4.1.4.6 RESPONSIBILITIES***
- 4.1.4.6.1 The President of the Senate is tasked with ensuring that notification of the vacancy is fully and clearly communicated to the respective group that will be voting on the position’s replacement at their earliest possible convenience.
+ 4.1.4.6.1 The President of the Senate is tasked with ensuring that notification of the vacancy is fully and clearly communicated to the respective group that will be voting on the replacement of the position atpositionposition’s replacement at their earliest possible convenience.
4.1.4.6.2 The Vice President of the Senate is tasked with overseeing and administering the vote and secret vote for the vacancies when necessary and confidentially responding to issues raised about the process.
4.1.4.6.3 Both the President of the Senate and Vice President of the Senate are responsible for ensuring that deadlines are met and that the timeline is strictly adhered to. Disciplinary marks will be given out for failures to adhere to the timeline.
- 4.1.4.6.4 The selection group is responsible for recruiting, identifying, and electing qualified applicants.
+ 4.1.4.6.4 The Sselection Ggroup is responsible for recruiting, identifying, and electing qualified applicants.
- > > > > > > 4.1.4.6.4.1 If no students have applied for the position by the deadline the selection group has set for applications, the selection group will be thanked for their service and disbanded.
+ > > > > > > 4.1.4.6.4.1 If no students have applied for the position by the deadline the selection group has set for applications, the Sselection Ggroup will be thanked for their service and disbanded.
> > > > > > 4.1.4.6.4.2 In such a situation, the President of the Senate and Vice President of the Senate will work with the Student Body President and Student Body Vice President to engage student interest in the role and then will open up the search for a replacement at a later date of the President of the Senate’s choosing.
... 9 unchanged lines
4.1.5.2.1 In the event that the position of Chair of a Class Programming Council is vacant, the Treasurer of the respective Programming Council will be offered the opportunity to ascend to the role of Chair.
- 4.1.5.2.2 Should the Treasurer decline or not reply within 48 hours, the Chair position will be offered to the Secretary of the respective Programming Council.
+ 4.1.5.2.2 Should the Treasurer decline or not reply within forty-eight (48) hours, the Chair position will be offered to the Secretary of the respective Programming Council.
- 4.1.5.2.3 Should the Secretary decline or not reply within 48 hours, the Chair of Programming will meet with the remaining members of the Class Council, as well as the ex officio members of the Class Council (the respective Class Senators and Class President) to create an application form for the position.
+ 4.1.5.2.3 Should the Secretary decline or not reply within forty-eight (48) hours, the Chair of Programming will meet with the remaining members of the Class Council, as well as the ex- officio members of the Class Council (the respective Class Senators and Class President) to create an application form for the position.
***4.1.5.3 TREASURER VACANCY***
- 4.1.5.3.1 In the event that the position of Treasurer of a Class Programming Council is vacant, the Chair of Programming will meet with the remaining members of the Class Council, as well as the ex officio members of the Class Council (the respective Class Senators and Class President) to create an application form for the position.
+ 4.1.5.3.1 In the event that the position of Treasurer of a Class Programming Council is vacant, the Chair of Programming will meet with the remaining members of the Class Council, as well as the ex- officio members of the Class Council (the respective Class Senators and Class President) to create an application form for the position.
***4.1.5.4 SECRETARY VACANCY***
- 4.1.5.4.1 In the event that the position of Secretary of a Class Programming Council is vacant, the Chair of Programming will meet with the remaining members of the Class Council, as well as the ex officio members of the Class Council (the respective Class Senators and Class President) to create an application form for the position.
+ 4.1.5.4.1 In the event that the position of Secretary of a Class Programming Council is vacant, the Chair of Programming will meet with the remaining members of the Class Council, as well as the ex- officio members of the Class Council (the respective Class Senators and Class President) to create an application form for the position.
***4.1.5.5 SPECIAL VACANCIES***
4.1.5.5.1 In the event that all elected positions in a Programming Council are vacant, a special election shall be held by CSE to fill the Programming Council.
+ **4.1.6 ELECTIONS FOR SENATORIAL LEADERSHIP POSITIONS**
+
+ ***4.1.6.1 PRESIDENT AND VICE PRESIDENT OF THE SENATE***
+
+ 4.1.6.1.1 For the elections of the President and Vice President, an absolute majority of all Senators duly elected shall be required for any candidate to be chosen as President or Vice President of the Senate.
+
+ 4.1.6.1.2 In the case of an election consisting of more than 2 candidates that did notn’t win an absolute majority vote, the candidate that won the least amount of votes shall be removed as a candidate for their respective position, and any candidate that wishes to drop out as a candidate shall be allowed to rescind their name as a candidate. Another vote shall take place and the process described above shall continue until either there are two (2) candidates remaining or a candidate wins an absolute majority of the vote.
+
+ 4.1.6.1.3 In the case of an election consisting of only two (2) candidates that did notn’t win an absolute majority vote, the Senate shall repeat the elections for the President or the Vice President of the Senate until an absolute majority can be reached by one (1) candidate.
+
+ 4.1.6.1.4 In the event that there are 2 candidates that have not won an absolute majority vote for President or Vice President of the Senate after two (2) rounds of voting, any Senator may move to reduce the absolute majority vote needed to a plurality vote needed, which shall require a simple majority vote of the Senate to pass.
+
+ ***4.1.6.2 VICE PRESIDENT PRO-TEMPORE***
+
+ 4.1.6.2.1 Should the elected Ppresident of the Ssenate request a Vice President Pro-Tempore, they can add a plurality vote for this position to the agenda following the electoral process outlined in 4.1.6.1.2 through 4.1.6.1.4.
+
+ 4.1.6.2.2 The order of succession for Ppresiding Oofficer over the Ssenate meeting shall follow the Presidentfollow President of the Senate, Vice President of the Senate, then Vice President Pro-Tempore respectively.
+
+ 4.1.6.2.3 The Vice President Pro-Tempore must be a duly elected member of the senate.
+
***ARTICLE 4, SECTION 2\. LEGISLATION OF THE SENATE***
4.2.1 Legislation shall be written by any elected member of SGA.
... 8 unchanged lines
4.2.3.1 Legislation shall require and document the presence of:
- 4.2.3.1.1 At least one (1) *introducer* (also known as an *author* or *composer*);
+ 4.2.3.1.1 At least one (1) Iintroducer (also known as an Aauthor or Ccomposer);
- 4.2.3.1.2 At least two (2) *co-sponsors* who are elected members of SGA and are not introducers;
+ 4.2.3.1.2 At least two (2) co-*Ss*ponsors who are elected members of SGA and are not Iintroducers;
4.2.3.2 Legislation shall be written according to the accessibility guidelines in Article 5 and, by precedent, be headed with the seal of the SGA.
- 4.2.3.3 Upon two (2) co-sponsors, the introducer of the Bill or Resolution shall submit the legislation to the President of the Senate.
+ 4.2.3.3 Upon the existence of two (2) co-Ssponsors, the Iintroducer of the Bill or Resolution shall submit the legislation to the President of the Senate.
- 4.2.3.4 The President of the Senate shall then add the legislation to the next Senate Meeting agenda under the first reading section.
+ 4.2.3.4 The President of the Senate shall then add the legislation to the next Senate GBMMeeting agenda under the Ffirst Rreading section.
- 4.2.3.4.1 During the first reading of legislation, the legislation is briefly explained and the Senate votes to send the legislation to the Committee.
+ 4.2.3.4.1 During the Ffirst Rreading of legislation, the legislation is briefly explained and the Senate votes to send the legislation to the Committee.
- 4.2.3.5 Once legislation is referred to a Committee of the Senate, the Committee shall deliberate and vote upon a recommendation to the Senate for the legislation’s adoption or rejection. The Committee will then prepare a report containing the Committee’s recommendation, majority and minority opinions of the Committee, and a description of any amendments made in Committee.
+ 4.2.3.4.2 During the Ffirst Rreading, the legislation must also include action items, which must be a detailed account of what follow-up steps will be taken following the approval of the legislation. Each action item must have a deadline by which the action item must be completed, with the only exception being that of sickness or physical inability to do so. If feedback from any party is notn’t given to an action item before its deadline, the Senator holds the right to continue forward with their action item, without waiting for the feedback. Once an action item is completed, the Senator may strike through, but not remove, the action item on the piece of legislation.
- 4.2.3.5.1 A plurality vote shall be necessary to recommend legislation’s adoption or rejection, or to undertake other committee actions.
+ 4.2.3.4.3 Debate during the Ffirst Rreading should focus on the purpose of the bill, major issues for the committee to discuss, any overarching ideas of the bill, and action items of the bill and their deadlines, not small details. Nevertheless, topics of debate are not restricted by this clause.
- 4.2.3.5.2 A committee may also elect to advance legislation to the Senate with no recommendation, if after significant deliberation, the committee elects to do so.
+ 4.2.3.5 Once legislation is referred to a Committee of the Senate, the Committee shall deliberate and vote upon a recommendation to the Senate for the legislation’s adoption or rejection. Upon adoption, the Committee may also suggest new action items, and the Aauthor of the legislationlegislator may decide whether to include them, and must include proposed deadlines for them. The Committee will then prepare a report containing the Committee’s recommendation, majority and minority opinions of the Committee, and a description of any amendments made in Committee, as well as the suggestion of new action items.
- > > > > > > 4.2.3.5.2.1 A tie vote within a committee brings the legislation before the Senate with no recommendation.
+ 4.2.3.5.1 A plurality vote shall be necessary to recommend legislation’s adoption or rejection, or to undertake other Ccommittee actions.
- 4.2.3.5.3 If the committee does not vote on the bill, it can not advance beyond the committee.
+ 4.2.3.5.2 A Ccommittee may also elect to advance legislation to the Senate with no recommendation, if after significant deliberation, the Ccommittee elects to do so.
- 4.2.3.6 After passage by a committee, the President of the Senate will add the legislation to the next Senate Meeting agenda under the second reading section.
+ > > > > > > 4.2.3.5.2.1 A tie vote within a Ccommittee brings the legislation before the Senate with no recommendation.
- 4.2.3.6.1 In the most exceptional of cases, the President of the Senate shall be empowered to waive the committee consideration requirement to allow the Senate to quickly address pressing matters.
+ 4.2.3.5.3 If the Ccommittee does not vote on the bill, it can not advance beyond the Ccommittee.
- 4.2.3.7 Upon receiving the report of a Committee of the Senate, the Vice President shall introduce the legislation to the Senate and call upon its introducer to discuss its merits and field questions from the Senate, and call upon the Committee chair to present their report.
+ 4.2.3.6 After passage by a Ccommittee, the President of the Senate will add the legislation to the next Senate GBM Meeting agenda under the Ssecond Rreading section.
+ 4.2.3.6.1 No bill may haveBills cannot have Ccommittee consideration waived, unless by a Motion to Discharge Committee, in which case a two-thirds2/3 vote is needed to pass the motion.
+
+ > > > > > > 4.2.3.6.1.1 A Motion to Discharge Committee must be placed on the Agenda by the President of the Senate if the bill is time-constrained or is a pressing matter of utmost urgency. However, the President of the Senate must give their reasoning to the Senate as to why Ccommittee consideration of the bill should be waived and the Senate shall be allowed to debate the Motion to Discharge Committee before voting on the motion, which shall require a simple majority vote only when placed on the Agenda. No Senator can bring a Motion to Discharge Committee without it being on the meeting agenda.
+
+ 4.2.3.7 Upon receiving the report of a Committee of the Senate, the Vice President shall introduce the legislation to the Senate and call upon its Iintroducer to discuss its merits and field questions from the Senate, and call upon the Committee chair to present their report.
+
4.2.3.8 The legislation shall then be deliberated upon, pursuant to the Senate’s rules and procedures, and the Senate shall eventually vote for the legislation’s adoption or rejection.
4.2.3.8.1 If the Senate votes to adopt the legislation, the President of the Senate shall affix the Seal of the Senate to the legislation. The Student Body President, President of the Senate, Student Body Vice President, Student Body Secretary, Student Body Treasurer, and Chair of Programming will then place their signatures at the bottom of the legislation so as to confirm its adoption. The legislation will then have the full force and effect of law.
- > > > > > > 4.2.3.8.1.1 For ceremonial purposes, the introducer(s) and co-sponsors shall have the right to sign the legislation as well.
+ > > > > > > 4.2.3.8.1.1 For ceremonial purposes, the Iintroducer(s) and co-Ssponsors shall have the right to sign the legislation as well.
+ > > > > > > 4.2.3.8.1.2 If the Senate votes to adopt the legislation, the Iintroducer holds themself accountable to accomplish their proposed action items. Each action item must have a deadline by which the action item must be completed, with the only exception being that of sickness or physical inability to do so. The author of the legislation will present updates of their legislation at every Senate GBM following the deadline of each of their proposed action items. The Senate holds the right to ask about updates about the legislation if the Senator fails to present an update about their action items after the proposed deadline. Once an action item is completed, the Senator(s) may strike through, but not remove, the action item on the piece of legislation.
+
4.2.3.8.2 If the Senate votes to reject the legislation, the President of the Senate shall indicate its rejection and place their signature at the bottom so as to confirm its rejection. The President of the Senate shall not affix the Seal of the Senate to rejected legislation.
4.2.4 All legislation, pursuant to the Constitution, must be adopted by the full Senate. A Committee alone is not empowered to take any direct action other than to recommend and refer action to the Senate as a whole.
... 6 unchanged lines
4.3.1.1.1 The President of the Senate shall set the agenda according to the needs of the SGA.
- 4.3.1.1.2 Committee reports shall consist solely of reports – any pending committee action must be reported in advance and dealt with later in the meeting.
+ 4.3.1.1.2 Committee reports shall consist solely of reports – any pending Ccommittee action must be reported in advance and considereddealt with later in the meeting.
***4.3.1.2 CHAIR OF SENATE MEETINGS***
4.3.1.2.1 The Chair of a meeting shall also be referred to as the Presiding Officer of that meeting.
- 4.3.1.2.2 The President of the Senate shall chair the meetings of the SGA Senate.
+ 4.3.1.2.2 The President of the Senate shall Cchair the meetings of the SGA Senate.
- > > > > > > 4.3.1.2.2.1 If the Vice President yields the chair in accordance with proper parliamentary procedure, or is unable to attend a Senate meeting, the Vice President of the Senate shall fulfill the duties as Chair.
+ > > > > > > 4.3.1.2.2.1 If the Vice President of the Senate yields the Cchair in accordance with proper parliamentary procedure, or is unable to attend a Senate meeting, the Vice President of the Senate shall fulfill the duties as Chair.
> > > > > > 4.3.1.2.2.2 DECISIONS OF THE CHAIR
... 1 unchanged line
4.3.1.2.2.2.2 A single member (no second is required) may contest such a decision, which is debatable but non-amendable, before it takes effect.
- 4.3.1.2.2.2.3 A two-thirds vote of the Senate shall be necessary to overturn the chair’s decision.
+ 4.3.1.2.2.2.3 A two-thirds vote of the Senate shall be necessary to overturn the decision of the chair chair’s decision.
- > > > > > > 4.3.1.2.2.3 Manner of Presiding and Yielding of the Chair
+ > > > > > > 4.3.1.2.2.3 MANNER OF PRESIDING AND YIELDING OF THE CHAIR
4.3.1.2.2.3.1 The Presiding Officer shall preside the meeting in an orderly, objective and fair manner giving opportunity to all Senators to represent their views provided they maintain decorum. The Presiding Officer shall use his or her discretion in speaking on issues provided they maintain objectivity and fairness in the manner of the meeting.
- 4.3.1.2.2.3.2 The Presiding Officer shall yield the chair to a successor any time theitem of discussion is his or her confirmation, elections, impeachment, or removal.
+ 4.3.1.2.2.3.2 The Presiding Officer shall yield the chair to a successor any time the item of discussion is his or her confirmation, elections, impeachment, or removal.
***4.3.1.3 ORDER***
4.3.1.3.1 The Senate shall follow the most current version of Robert’s Rules of Order in its general body meetings, subservient to any provisions of the SGA Constitution, Bylaws, or Senate Procedural Rules Bill.
- 4.3.1.3.2 Moving the Motion
+ > > > > > > 4.3.1.3.1.1 The Parliamentarian shall be tasked with ensuring the Senate follows Robert’s Rules of Order and advisinge the President of the Senate on behaviorhow to act.
- > > > > > > 4.3.1.3.2.1 Following the moving of a motion and a proper second (if required), the Chair shall immediately state the motion to the assembly. If the motion may be discussed, the Chair shall immediately ask, “Is there any discussion?” and the body shall discuss the motion. If the motion may not be discussed, the Chair shall immediately put the motion to a vote.
+ > > > > > > 4.3.1.3.1.2 The role of the ParliamentarianParliamentarian’s role shall be an advisory role to the President of the Senate and to the Senate as a whole, and the President of the Senate shall be tasked with enforcing the rules of proper procedure and any advice made of it from the Parliamentarian.
- 4.3.1.3.3 Discussion on the Motion
+ > > > > > > 4.3.1.3.1.3 The Senate may override any ruling made by the Parliamentarian with a two-thirds2/3 vote.
- > > > > > > 4.3.1.3.3.1 It is in the interest of the Senate (being a deliberative assembly) to foster productive and persuasive speech by each member so long as it is done in an efficient manner. The author of the motion shall be given the opportunity to speak first in order to present the reasoning behind the motion. Other motions may be moved anytime during discussion.
+ 4.3.1.3.2 Only the Chair of the meeting may bring the meeting to order. The Chair of the meeting shall be the only one who can bring the meeting to order. No other member can move to start the GBM, as per Robert’s Rules of Order.
- > > > > > > 4.3.1.3.3.2 During debate, filibusters are not permitted.
+ 4.3.1.3.3 Moving the Motion
- 4.3.1.3.4 Voting
+ > > > > > > 4.3.1.3.3.1 Following the moving of a motion and a proper second (if required), the Chair shall immediately state the motion to the assembly. If the motion may be discussed, the Chair shall immediately ask, “Is there any discussion?” and the body shall discuss the motion. If the motion may not be discussed, the Chair shall immediately put the motion to a vote.
- > > > > > > 4.3.1.3.4.1 Abstentions, used at the individual Senator’s discretion, should only be used in the rare case of a direct conflict of interest.
+ 4.3.1.3.4 Discussion on the Motion
- > > > > > > 4.3.1.3.4.2 Votes become final when the Chair announces the vote.
+ > > > > > > 4.3.1.3.4.1 It is in the interest of the Senate (being a deliberative assembly) to foster productive and persuasive speech by each member so long as it is done in an efficient manner. The author of the motion shall be given the opportunity to speak first in order to present the reasoning behind the motion. Other motions may be moved anytime during discussion.
- > > > > > > 4.3.1.3.4.3 The use of “straw poll” votes is highly discouraged.
+ > > > > > > 4.3.1.3.4.2 During debate, filibusters are not permitted.
- > > > > > > 4.3.1.3.4.4 Per the Constitution, all votes and discussions shall be public, except for those permitted to be closed by the Constitution.
+ > > > > > > 4.3.1.3.4.3 The types of debate permitted are followed as such: Q\&A, Moderated Caucus, and Round Robin
- > > > > > > 4.3.1.3.4.5 Proxy Voting
+ 4.3.1.3.4.3.1 Q\&A shall require a definitive time for when the motion will expire and a definitive speaking time for how long members can speak. During a Q\&A, members are allowed to ask questions to the speaker(s) present and the speakers may answeranswer questions, if they have an answer.
- 4.3.1.3.4.5.1 Due to the deliberative nature of Senate meetings, and due to the possibility of the swaying of one’s opinions during a debate, proxy voting is neither permitted nor accepted.
+ 4.3.1.3.4.3.2 Moderated Caucus shall require a definitive time for when the motion will expire but not require a definitive speaking time. The Chair shall decide for how long a member may speak. During a Moderated Caucus, members are allowed to speak on the debated topic at hand.
- 4.3.1.3.5 Suspension of Rules
+ 4.3.1.3.4.3.3 During a Round Robin, members are asked to give their brief opinion on the topic at hand with speaking times at the Chair’s discretion. Members shall be called in alphabetical order or as ordered on the SGA roster. Non-voting members are only allowed to speak at the Chair’s discretion.
- > > > > > > 4.3.1.3.5.1 The assembly can adopt a motion to Suspend the Rules interfering with the proposed action—provided that the proposal is not in conflict with the Constitution.
+ 4.3.1.3.5 Voting
- > > > > > > 4.3.1.3.5.2 When business is pending, Suspend the Rules takes precedence over any motion if it is for a purpose connected with that motion.
+ > > > > > > 4.3.1.3.5.1 AbstentionAbstentions, used at the individual Senator’s discretion, should only be used in the rare case of a direct conflict of interest.
- > > > > > > 4.3.1.3.5.3 Can be applied to any rule of the assembly except those in the Constitution.
+ > > > > > > 4.3.1.3.5.2 Votes become final when the Chair announces the vote.
- > > > > > > 4.3.1.3.5.4 Must be seconded.
+ > > > > > > 4.3.1.3.5.3 The use of “straw poll” votes is highly discouraged.
- > > > > > > 4.3.1.3.5.5 Requires a vote equivalent to two-thirds of the entire membership of the Senate, regardless of attendance. In any case, no rule protecting a minority of a particular size can be suspended in the face of a negative vote as large as the minority protected by the rule.
+ > > > > > > 4.3.1.3.5.4 Per the Constitution, all votes and discussions shall be public, except for those permitted to be closed by the Constitution.
- > > > > > > 4.3.1.3.5.6 In making the incidental motion to Suspend the Rules, the particular rule or rules to be suspended are not mentioned; but the motion must state its specific purpose, and its adoption permits nothing else to be done under the suspension.
+ 4.3.1.3.5.4.1 Per the Constitution, the Motion to Rescind or Expunge from Minutes shall be prohibited.
- 4.3.1.3.5.6.1 The rules are unsuspended upon the completion of the specific purpose, as determined by the chair.
+ > > > > > > 4.3.1.3.4.6 Proxy Voting
- 4.3.1.3.5.6.2 The rules can be unsuspended at any time with a majority vote following a motion to Unsuspend the Rules.
+ 4.3.1.3.4.6.1 PDue to the deliberative nature of Senate meetings, and due to the possibility of the persuasion swaying of one’s opinions during a debate, proxy voting is neither permitted nor accepted in the spirit of discourse.
- > > > > > > 4.3.1.3.5.7 If a motion to Suspend the Rules is adopted and its object is to allow consideration of business that could not otherwise have been considered at the time, the chair immediately recognizes the member who moved the suspension of the rules, to make the appropriate motion that will bring up the desired business. Or, if no further motion is necessary (for example, if the two motions were combined as indicated above, or if the question is one that was postponed), the chair announces the business as pending.
+ > > > > > > 4.3.1.3.5.6 Motions to change the voting method shall require only a second to be passed and a vote on the motion will not be needed.
- > > > > > > 4.3.1.3.5.8 Rules protecting a basic right of the individual member cannot be suspended. Rules protecting absentees cannot be suspended, even by unanimous consent or an actual unanimous vote, because the absentees do not consent to such suspension.
+ 4.3.1.3.5.6.1 If a member wishes to challenge the motion for changing the voting method that has been passed, they may move for Reconsideration of the motion, at which the meeting will take a standard vote on the motion and shall be conducted according to Robert’s Rules of Order.
+ > > > > > > 4.3.1.3.5.7 A motion to vote shall be necessary only if the itemif not be necessary unless debate there is debate onhappens on the item or motion, or the item in question is a bill or resolution.
+
+ 4.3.1.3.6 If the case of an emergency, the Chair shall have the power to recess the meeting subject to the call of the Chair.
+
+ > > > > > > 4.3.1.3.6.1 Any member can challenge the Chair’s decision to recess by appealing the Chair’s decision, at which time a vote will immediately commence on appealing the Chair’s decision, and the Chair’s decision can be overturned with a two-thirds2/3 vote.
+
+ 4.3.1.3.7 Suspension of Rules
+
+ > > > > > > 4.3.1.3.7.1 The assembly can adopt a motion to Suspend the Rules interfering with the proposed action—provided that the proposal is not in conflict with the Constitution.
+
+ > > > > > > 4.3.1.3.7.2 When business is pending, Suspend the Rules takes precedence over any motion if it is for a purpose connected with that motion.
+
+ > > > > > > 4.3.1.3.7.3 Can be applied to any rule of the assembly except those in the Constitution.
+
+ > > > > > > 4.3.1.3.7.4 Must be seconded.
+
+ > > > > > > 4.3.1.3.7.5 Requires a vote equivalent to two-thirds of the entire membership of the Senate, regardless of attendance. In any case, no rule protecting a minority of a particular size can be suspended in the face of a negative vote as large as the minority protected by the rule.
+
+ > > > > > > 4.3.1.3.7.6 In making the incidental motion to Suspend the Rules, the particular rule or rules to be suspended are not mentioned; but the motion must state its specific purpose, and its adoption permits nothing else to be done under the suspension.
+
+ 4.3.1.3.7.6.1 The rules are unsuspended upon the completion of the specific purpose, as determined by the Cchair.
+
+ 4.3.1.3.7.6.2 The rules maycan be unsuspended at any time with a majority vote following a motion to Unsuspend the Rules.
+
+ > > > > > > 4.3.1.3.7.7 If a motion to Suspend the Rules is adopted and its object is to allow consideration of business that could not otherwise have been considered at the time, the Cchair immediately recognizes the member who moved the suspension of the rules, to make the appropriate motion that will bring up the desired business. Or, if no further motion is necessary (for example, if the two motions were combined as indicated above, or if the question is one that was postponed), the chair announces the business as pending.
+
+ > > > > > > 4.3.1.3.7.8 Rules protecting a basic right of the individual member cannot be suspended. Rules protecting absentees cannot be suspended, even by unanimous consent or an actual unanimous vote., because the absentees do not consent to such suspension.
+
**4.3.2 MEMBERSHIP PRIVILEGES**
- 4.3.2.1 Only Members of the Senate, including Executive Board officers in an ex-officio capacity shall have speaking privileges when the meeting is in session, with the exception of speaking privileges granted by the Rules Bill for certain sections of the meeting.
+ 4.3.2.1 Only Members of the Senate, including Executive Board officers in an ex-officio capacity, shall have speaking privileges when the meeting is in session, with the exception of speaking privileges granted by the Rules Bill for certain sections of the meeting.
4.3.2.1.1 Non-Members of the Senate shall have speaking privileges in the Senate at the discretion of the chair, to be signaled with a hand raise.
... 5 unchanged lines
4.3.2.1.1.3.1 The Senate can appeal the decision with a motion, a second, and a majority vote.”
- 4.3.2.1.2 The chair can withdraw speaking privileges at their discretion 4.3.2.1.2.1 The Senate can appeal the decision to grant or not grant speaking privileges with a motion, a second, and a majority vote.
+ 4.3.2.1.2 The chair can withdraw speaking privileges at their discretion.
+ 4.3.2.1.2.1 The Senate can appeal the decision to grant or not grant speaking privileges with a motion, a second, and a majority vote.
+
**4.3.3 ATTENDANCE**
***4.3.3.1 REQUIRED***
- 4.3.3.1.1 Attendance at Senate general body meetings, committee meetings, and Class Council meetings is mandatory for all Senators. The President of the Senate shall be permitted to grant a total of 9 excused absences per senator per year, with an additional 3 excused absences for every additional committee beyond 2 committees that the senator serves on. Senators who have 2 unexcused absences shall be subject to a required meeting with the Executive Board and the Advisor followed by the impeachment vote per the Constitution. Senators who have 4 unexcused absences shall be thanked for their service and summarily dismissed from the SGA per the Constitution.
+ 4.3.3.1.1 Attendance at Senate General Body Meetings and Committee meetings is mandatory for all legislative Senators.
- 4.3.3.1.2 Attendance at another SGA event beyond the required Senate and Committee meetings can be required by the President of the Senate.
+ 4.3.3.1.2 Attendance at Senate General Body Meetings, Executive Cabinet meetings, and advisor meetings is mandatory for the Student Body President, Student Body Vice President, Student Body Secretary, Student Body Treasurer, and Student Body Chair of Programming.
+ > > > > > > 4.3.3.1.2.1 The Student Body Treasurer is required to attend Finance Committee meetings.
+
+ 4.3.3.1.3 Attendance at Executive Cabinet meetings is required for all Cabinet members.
+
+ 4.3.3.1.4 Attendance at Class Programming Council meetings is required for all members of a respective Class Programming Council, with the exception that attendance shall be optional for members of the Class Council who are also legislative Senators.
+
+ 4.3.3.1.5 Attendance by at least one JHUJohns Hopkins University staff member who serves as the advisor to SGA at-large at GBMs is mandatory. The SGA reserves the right to petition the Dean of Students to appoint a new SGA advisor upon absences by the designated advisor.
+
+ 4.3.3.1.6 At the discretion of the Student Body President or the President of the Senate, meetings with administrators on behalf of SGA that conflict with other SGA meetings may be recognized ahead of the meeting such that the member is not given an absence.
+
+ ***4.3.3.2 EXCUSED ABSENCES***
+
+ 4.3.3.2.1 The President of the Senate shall be permitted to grant a total of eight (8) excused absences to a member of SGA per academic semester (where the meetings that occur at the end of Spring are counted in the Fall semester of SGA), with an additional four (4) excused absences for every additional committee beyond one (1) committee that the member of SGA serves on.
+
+ > > > > > > 4.3.3.2.1.1 All unexcused absences will be counted in totaling the number of excused absences a member of SGA has been granted.
+
+ > > > > > > 4.3.3.2.1.2 If a member of SGA reaches half of the maximum number of excused absences, they will be informed of their attendance status by the Student Body Secretary.
+
+ > > > > > > 4.3.3.2.1.3 If a member of SGA exceeds the maximum number of excused absences, they will be thanked for their service and summarily dismissed from SGA. Senators who have 2 unexcused absences shall be subject to a required meeting with the Executive Board and the Advisor followed by the impeachment vote per the Constitution. Senators who have four (4) unexcused absences shall be thanked for their service and summarily dismissed from SGA per the Constitution.
+
+ 4.3.3.1.2 Attendance at another SGA event beyond the required Senate and Committee meetings can be required by the President of the Senate and Student Body President.
+
> > > > > > 4.3.3.1.2.1 This requirement can be overturned by a two-thirds vote of the Senate.
- > > > > > > 4.3.3.1.2.2 In such cases, legitimate, previously held time conflicts shall be accommodated with an excused absence.
+ > > > > > > 4.3.3.1.2.2 In such cases, legitimate, previously- held time conflicts shall be accommodated with an excused absence.
- 4.3.3.1.3 Attendance at another SGA event beyond the required Senate and Committee meetings can be required by the Vice President.
+ ***4.3.3.3 TAKING ATTENDANCE***
- > > > > > > 4.3.3.1.3.1 This requirement can be overturned by a two-thirds vote of the Senate.
+ 4.3.3.3.1 Roll call shall be taken no later than five (5) minutes after the start of each Senate GBM and be recorded in the Mminutes. This roll call shall be counted for half of the attendance of each GBM.
- > > > > > > 4.3.3.1.3.2 In such cases, legitimate, previously held time conflicts shall be accommodated with an excused absence.
+ 4.3.3.3.2 Roll call shall be taken at the end of each Senate GBM and be recorded in the Mminutes. This roll call shall be counted for half of the attendance of each GBM.
- ***4.3.3.2 TAKING ATTENDANCE***
+ 4.3.3.3.3 Members must stay for the entire Mmeeting unless previously excused or in cases of emergency.
- 4.3.3.2.1 A roll call shall be taken at the beginning of each Senate meeting and recorded in the minutes. The Secretary shall be responsible for keeping track of whether enough Senators are present when voting on legislation.
+ 4.3.3.3.3.1 For the duration of the 111th Senate of SGA only, members who have communicated scheduling conflicts to the President of the Senate before the start time of the GBM shall be excused to leave at 9:00 p.m. with full attendance.
- 4.3.3.3 Members must stay for the entire meeting unless previously excused or in cases of emergency.
+ ***4.3.3.5 RECORDING ATTENDANCE***
- ***4.3.3.4 RECORDING ATTENDANCE***
+ 4.3.3.5.1 All SGA members’ attendance records shall be noted on the SGA’s website and shall be sent to the Sstudent Bbody in a press release every semester.
- 4.3.3.4.1 All SGA members’ attendance records shall be noted on the SGA’s website and shall be sent to the student body in a press release every semester.
+ 4.3.3.5.2 The Senate General Body Meetinggeneral body meeting attendances shall be recorded by the Student Body Secretary, who hasve the authority to delegate the task to another member of the Senate (e.g. Vice President of the Senate) if necessary.
- ***4.3.3.5 DOCUMENTING AND VERIFYING ABSENCES***
- 4.3.3.5.1 The Secretary shall document all absences – Senate, committee, and council– on a spreadsheet publicly available on the SGA website. The spreadsheet shall be updated with absences no later than one week from the date of a meeting. If no minutes for a meeting are provided to the Secretary after one week, all persons required to attend the meeting shall be counted as absent until minutes are provided.
+ 4.3.3.5.3 The Student Body Secretary shall have the authority to set a deadline for when all SGA group leaders must submit their groups’ attendances.
- ***4.3.3.6 ONE-TIME MEDICAL LEAVE AND ONE-TIME FAMILY EMERGENCY LEAVE***
+ ***4.3.3.6 DOCUMENTING AND VERIFYING ABSENCES***
+ 4.3.3.6.1 The Secretary shall document all absences – Senate, committee, and council – on a spreadsheet publicly available on the SGA website. The spreadsheet shall be updated with absences no later than one week from the date of a Mmeeting. If no Mminutes for a meeting are provided to the Secretary after one week, all persons required to attend the Mmeeting shall be counted as absent until Mminutes are provided.
- 4.3.3.6.1 Once a school year, if an SGA member is temporarily unable to attend meetings for any reason verified by an accredited medical provider, they shall be permitted to take a medical leave of no more than two academic weeks.
+ ***4.3.3.7 ONE-TIME MEDICAL LEAVE AND ONE-TIME FAMILY EMERGENCY LEAVE***
- 4.3.3.6.2 Once a school year, if an SGA member is temporarily unable to attend meetings for any reason related to family emergency, they shall be permitted to take a family emergency leave of no more than two academic weeks.
+ 4.3.3.7.1 Once a school year, if an SGA member is temporarily unable to attend meetings for any reason verified by an accredited medical provider, they shall be permitted to take a medical leave of no more than two academic weeks.
- 4.3.3.6.3 Senators must do their best to communicate as soon as possible with the executive board, so that they can be applied retroactively.
+ > > > > > > 4.3.3.7.1.1 During the duration of a medical leave, the SGA member shall not accumulate excused or unexcused absences.
+ 4.3.3.7.2 Once a school year, if an SGA member is temporarily unable to attend meetings for any reason related to family emergency, they shall be permitted to take a family emergency leave of no more than two academic weeks.
+
+ > > > > > > 4.3.3.7.2.1 During the duration of a family emergency leave, the SGA member shall not accumulate excused or unexcused absences.
+
+ 4.3.3.7.3 Senators must do their best to communicate as soon as possible with the executive board, so that they can be applied retroactively.
+
+ ***4.3.3.7 ATTENDANCE INCENTIVES***
+
+ 4.3.3.7.1 The Student Body President and President of the Senate shall be empowered to recognize the performance of certain duties on behalf of SGA with attendance incentives.
+
+ > > > > > > 4.3.3.7.1.2 Any event after 10/1/2023 that is eligible for receiving attendance incentives shall be announced publicly to the Senate.
+
+ > > > > > > 4.3.3.7.1.3 Events that satisfy attendance incentives prior to 10/1/2023 may be retroactively recognized.
+
+ 4.3.3.7.2 The specific attendance incentive shall be the following:
+
+ > > > > > > 4.3.3.7.2.1 The attendance incentive shall be the de-escalation of no more than one (1) unexcused absence to the same number of excused absences, or the removal of no more than one (1) excused absence.
+
+ 4.3.3.7.2.1.1 If the member of SGA has one-half (0.5½) or more unexcused absences, they cannot use an attendance incentive to remove excused absences until they have had all of their unexcused absences de-escalated.
+
+ > > > > > > 4.3.3.7.2.2 The Student Body President and President of the Senate shall be able to define the duration of attendance or performance of duties required to receive an attendance incentive.
+
+ > > > > > > 4.3.3.7.2.3 The installment of an attendance incentive may be overturned by a two-thirds ⅔ majority vote of the Ssenate.
+
+ > > > > > >
+
**ARTICLE 5\. ACCESSIBILITY**
***ARTICLE 5, SECTION 1\. SGA VIRTUAL CONTENT STANDARDS***
... 38 unchanged lines
> > > > > > 5.1.3.1.6.1 Flesch-Kincaid Grade Level can be calculated by enabling readability statistics in Microsoft Word’s “Proofing” settings, or by using a [third party tool](https://goodcalculators.com/flesch-kincaid-calculator/).
+ > > > > > >
+
***ARTICLE 5, SECTION 2\. SGA EVENT STANDARDS***
5.2.1 All events hosted by the SGA must meet the following guidelines:
... 12 unchanged lines
5.2.1.3 Events must be planned in an inclusive and accessible way, including cognitive accessibility. These procedures vary but may include:
- 5.2.1.3.1 Distributing event details at least 48 hours in advance of the event and before any deadline for cancellation. Event details may include:
+ 5.2.1.3.1 Distributing event details at least forty-eight (48) hours in advance of the event and before any deadline for cancellation. Event details may include:
> > > > > > 5.2.1.3.1.1 Itinerary.
... 29 unchanged lines
> > > > > > 5.2.1.3.4.6 Providing adequate lighting, electrical outlets, and microphones.
+ > > > > > >
+
***ARTICLE 5, SECTION 3\. SGA PROCEDURE STANDARDS***
**5.3.1 ACCOMMODATION REQUESTS**
... 16 unchanged lines
***ARTICLE 6, SECTION 1\. SCOPE***
- 6.1.1 This article shall apply to all dealings with current and proposed student organizations by the Committee on Student Organizations and the SGA Senate.
+ 6.1.1 This Aarticle shall apply to all dealings with current and proposed student organizations by the Committee on Student Organizations and the SGA Senate.
- 6.1.2 Should any part of this article be found unconstitutional, such part shall be considered severable and the rest of the article shall remain in effect.
+ 6.1.2 Should any part of this Aarticle be found unconstitutional, such part shall be considered severable and the rest of the article shall remain in effect.
***ARTICLE 6, SECTION 2\. RECOGNITION OF PROPOSED STUDENT ORGANIZATIONS***
... 7 unchanged lines
6.2.3 The Committee on Student Organizations shall conduct hearings with the Coordinator of Student Organizations and leaders of proposed groups to evaluate the uniqueness and feasibility of their mission, the establishment of a longitudinal organizational structure, the level of risk, the necessity of funding within their organization, and their contribution to on-campus student life.
- 6.2.4 The Committee on Student Organizations shall vote on whether to recognize the existence and provide funding for proposed student organizations. Committee quorum and a simple majority is required for the committee’s determination to be in effect.
+ 6.2.4 The Committee on Student Organizations shall vote on whether to recognize the existence and provide funding for proposed student organizations. Committee quorum and a simple majority is required for the Ccommittee’s determination to be in effect.
6.2.4.1 The Committee’s decision shall be referred to the Coordinator of Student Organizations, by the end of the academic term at which the application was submitted, to finalize the new group registration process.
... 19 unchanged lines
***ARTICLE 6, SECTION 4\. STUDENT AND STUDENT ORGANIZATION APPLICATION UPDATES***
- 6.4.1 The SGA shall strive to keep students and student organizations apprised of the status of their applications to itself or its constituent bodies – including committees, class councils, the SAC, and the CMC.
+ 6.4.1 The SGA shall strive to keep students and student organizations apprised of the status of their applications to itself or its constituent bodies – including Ccommittees, Cclass Ccouncils, the SAC, and the CMC.
6.4.1.1 For applications requiring two or more weeks to approve or deny, the following measures shall be used to maintain these channels of communication:
- 6.4.1.1.1 Students shall have the right to request an update on their application’s progress every two weeks, even if a final outcome cannot be provided at that time.
+ 6.4.1.1.1 Students shall have the right to request an update on the progress of their applicationtheir application’s progress every two weeks, even if a final outcome cannot be provided at that time.
6.4.1.1.2 For each application process, the SGA shall publish an estimated timeline with general stages and timeframes on the process of approval and denial, as well as relevant points of contacts, on the SGA website.
> > > > > > 6.4.1.1.2.1 The SGA shall email the aforementioned timeline to all application submissions’ authors.
+
+ > > > > > >
**ARTICLE 7\. ADVISORS**
... 13 unchanged lines
Amendments between these editions
- SGA-B-2324.X - SAC Removal Bylaws Amendment Act — Bill / Bylaws amendment · November 2023 · 111th session