Internal Affairs Committee Meeting — Minutes (10/18/26)

Welcome

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Resource OverviewConstitution JHU SGA Constitution (Amended September 18th 2026)By-LawsJHU SGA Bylaws (Amended September 18th 2026)Template Bills Template Bills

S-B.114.10.13.26-1Establishing a Transfer Student CaucusS-B.114.10.13.26-2Bylaws Amendment: Choosing the CSAC RepresentativePre-Review of Closed Session Clarification ActClosed Session Clarification ActOmnibus Procedural Rules ReformCan someone take the lead on consolidating committee-recommended changes into one bill?All notes from last time as well

Committee Chair

The Disciplinary Mark SystemNow in full effect!If Nora receives any, she will let me or Sumi know and it will be added to the agenda for the next meeting.Committee Initiatives UpdatesUpdate/Modernize Attendance Tracker – BoyiDEMO / TESTING Official SGA Attendance Sheet (2026-2027)Action Items Audit – ColeSpeaking Time formal Changes –Would someone like to write the official process?Bylaws or Rules?Should be more flexible than not…Meeting Next WeekNo meeting next week. Enjoy your fall break.Open ForumPaul – Ethics Board & SGASumi – Exec Questions

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“Homework”Same as last week – go through bylaws… skim… Thank you Demarri for doing that!Closing

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Welcome

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Resource OverviewConstitution JHU SGA Constitution (Amended September 18th 2026)By-LawsJHU SGA Bylaws (Amended September 18th 2026)Template Bills Template Bills

S-B.114.10.13.26-1Establishing a Transfer Student CaucusShreemann: General point is establishing a transfer student caucusCole: No reason it’s a bad thingSumi: Not problematic at allDemarri: AgreedBoyi: Will Lauryn be the senator until the next elections?Shreemann: YesPaul: Motion to pass with positive recommendation?Cole: SecondedInfavor: All presentAgainst: NoneS-B.114.10.13.26-2Bylaws Amendment: Choosing the CSAC RepresentativePaul: SGA is empowered to send a CSAC Representative and does not currently have a formalized process to select one. Certain members of SGA are attempting to further empower CSAC, which is another reason it is important to formalize a process.Demarri: Why would people want it to be a senator?Shreemann: Charles said it should be a Senator. Exec branch already has a large capacity to talk with university administration, the Senate does not as much. Exec also already has so much on their plate. A Senator might be betterRC: Can we make it so anyone can run for the office?Shreemann: That is an option. I prefer the Exec board line of succession, followed by a Senator as a backup option. I think they would be the most qualified, but also good to have a backup.Demarri: How will we know when the meetings are going to happen?Paul/Shreemann: They happen monthly Wednesdays at 6:30Shreemann: This year it is Veda, we’re trying to make the process for next yearPaul: Will add a self-destructive clause to ensure Veda remains for this year. Also wants to make the CSAC representative a cabinet-level position with a degree of powerRC: We can make a compelling argument to make it an Executive Board member primarily.Paul: We are still deciding between options.Kevin: The Student Body President has the greatest legitimacy of anyone in SGA, the hardest person for the University to minimize their opinion ofShreemann: AgreesDemarri: What are we expecting to be asked of the CSAC?Paul: The CSAC is supposed to represent the entire university, harder for Administration to push to the side/ignoreShreemann: Agrees, reinforces preference for SBP, SBVP, PotSPeter: So when would the backup election take place?Paul: The Student Body President (given succession passes) would make a decision before the first meeting of each session, then down to VP, then to PotS, then election.RC: We wouldn’t know PotS before that meeting though…Paul: They wouldn’t be included in the line of succession then…Shreemann: We could just do SBP, SBVP, then election between senate, treasurer, and secretary. But CSAC doesn’t formalize until the fall, and we would have a PotS by then.Paul: Wants to focus more on how binding a line of succession would beShreemann: We have a lot of time to work on thisJackson: The main point of this bill is to add a formalization of the SCAC representative. We should be thoughtful about the fact that this is meant to provide expectations for the SCAC representative, because this can be an extremely powerful role. That’s why he wants the president to be the primary option, since they have the most legitimacy of anyone within the SGA. Jackson thinks it is important to pass before the next CSAC meeting so that we can clarify duties so that the current SGA CSAC representative can know their duties and report back to the SGAShreemann: How do others feel? Both about selection options and responsibilities.Boyi: Succession makes the most sense. Also need to make information about it well known.Cole: Agree with Succession, don’t think formalization of responsibilities need be rushed because Veda can just report back regardless.Shreemann &others: Agree, can discuss and ask Veda soon to report back until something is formalized.Jackson: SGA is the least represented and most underrepresented organization in CSAC. Down the line, we could advocate for more representation in CSAC.Shreemann: Agreed it is later down the line. Sounds good on the succession selection process, next steps are determining expectations for CSAC repPeter: Important to brief CSAC rep before the next CSAC meeting as well as having them debrief us after.Jackson: Think it is very important to brief CSAC rep prior to the meeting so they know what to look for, how to handle things, etc. Also thinks that PotS might be too busy to also be CSAC rep.Cole: Question about PotS time commitment as compared to SBP and SBVPSumi: Thinks PotS is a lot more of a time commitment than SBP and SBVPDemarri: Motion to table to next weekSeconded: PaulInfavor: AllAgainst: NonePre-Review of Closed Session Clarification ActClosed Session Clarification ActCole: one of the initiatives we talked about last week; there wasn't really much about how it actually works in the bylaws or constitution or the rules bill; so we figured we ought to put something in there; I tried to mirror language from bylaws; this will be a bylaws amendment; tried to mirror things like suspension of rules in the bylaws (which is under it) also a meeting-changing motion, don't think there are particular issues with it, just want feedback, issues with consistency with wording, or anything, yeah. you can also leave comments, it's going to be in first reading on Tuesday,shreemann: one thing is that it doesn't speak on techcole: yeah we were of this opinion and we spoke about this last meetingpeter: are they called the faculty advisor?shreemann: the language is so inconsistentsumi: maybe leave it as SGA advisorshreemann: yeah <changes>Omnibus Procedural Rules ReformCan someone take the lead on consolidating committee-recommended changes into one bill?All notes from last time as wellShreemann: We need someone to take care of the comments from the last meeting, this meeting, clarifying technology in general and closed meetings, and the senator of the month procedure.Boyi: I can do senator of the month.Shreemann: Talk with Jazz about it

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The Disciplinary Mark SystemNow in full effect!If Nora receives any, she will let me or Sumi know and it will be added to the agenda for the next meeting.Shreemann: says what is written aboveCommittee Initiatives UpdatesUpdate/Modernize Attendance Tracker – BoyiDEMO / TESTING Official SGA Attendance Sheet (2026-2027)Action Items Audit – ColeSpeaking Time formal Changes –Would someone like to write the official process?Bylaws or Rules?Should be more flexible than not…Boyi: Explains how the spreadsheet worksRC: Question about Vice ChairsShreemann: Not all committees have selected a Vice ChairShreemann: Next an update from ColeCole: I followed up with people on Teams, everyone seemed to have done what needed to be doneShreemann: Does anyone want to write an official process for Speaking times?Paul: I can write it, I like the idea of speaking time timers would make it easier and grant validity to the senate president asking people to stop talkingShreemann: And response timesDemarri: Doesn’t like specified response timesRC: Question about what a response time isMeeting Next WeekNo meeting next week. Enjoy your fall break.Shreemann: says what is written aboveOpen ForumPaul: Thinks that SGA is supposed to appoint the Academic Ethics Board student representatives and is unsure about whether or not that is happening, wants to follow up with OSC.Many: Please copy us on the emails to OSC.Sumi: We have an Exec meeting soon, does anyone have questions for it?Demarri: Question about permissions for SGA google folders?Many: Everyone in SGA can edit the Senate folder, everyone not in SGA can view everything. Everything else is divvyed up as necessary.Sophia: Sumi, can you please tell Jason that we are not exploiting FFF?Peter: Currently considering restricting FFF access, but would love to keep it in general

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“Homework”Same as last week – go through bylaws… skim… Thank you Demarri for doing that!Shreemann: says what is written aboveClosingPaul: Motion to closeDemarri: Motion to adjournBoyi: SecondedInfavor: AllAgainst: None

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