3/6
Decor
- No petals
- No confetti balloons to be used
Reach out to Dani about the following
- Security
- Cocktail tables (10), round tables (6 in the bar area)
- Seats around round tables (6 per)
Drinks and Buses
- Get 38 passenger coach (looks nicer)
- Mention in email all the possibilities of transportation
Outreach
Draft up email about all of this
- Where it is, how to get there (transportation of our own bus + other options)
- Auction + Prizes available
- Everyone gets a 200 baseline for now
- Can get more money through scavenger hunt to get more stuff
Scavenger Hunt Plans
- Post something every day (Mon through Friday to get extra money)
- Tally the days of how much you get
- Each day will be $50
- Submit a hopkins groups form with a photo of their thing
- You need to be in the photo
- Each person needs to take their photo
- Post clues on Instagram (Class of 2026) AND email
2/13 Structure of Scavenger Hunt: Riddle each day on instagram study, point to a specific location on campus
- Not QR codes so it’ll be too easy
- Selfie at the location
- Different location per day for the riddles
- Making it harder: monday/tuesday easy, wednesday/onwards is harder
- Up monopoly money prize
- Have people submit a google form so we know they’re getting the money, that way we dont all the sorting at the formal
Budget: https://docs.google.com/spreadsheets/d/1BwQMFszwvAQLHbJ3Cz3bVXcVavQr8nP1ocdfflhcylM/edit?usp=sharing Scavenger/Prize Ideas: https://docs.google.com/document/d/1AUo0JZ0FwQfpgWqAv2ioTZ0Puv2lr-KIwrrB1nEUL5A/edit?usp=sharing
Decorations:
- Check budget
Photos: - reach out to the JHU Photography Club
- Ask around
- Photographers confirmed: Peter and Bree from JHU Photography Club
- Reach out to Will Kirk (fill form)
DJ - Reach out to yashas, then alex for DJ advice/rates
Theme of the Formal:
- Charity Ball
- Can get JHU clubs that could partner with us (volunteer clubs) that’s partnered with other ones to help us sponsor this
- Align with that club’s mission to sponsor parts of our social such as decorations or something
- Can get Baltimore clubs external to JHU
- Figure out which org to donate to
- Use tickets sales, portion goes to this organization
- Hopthon
- For auction process
- People can choose ‘gift baskets’ to auction
- Everyone gets a set of monopoly money
- They can pool money together to get baskets of stuff
Transportation
- In inner harbor
- People can use shuttles/purple route/jhmi
- Hannah - get shuttle van or bus prices
Food
- Tapas style snack style for cheaper cost
- Consult this menu: https://onlineordering.classiccatering.com/pages/tailgate
- Tim: Reach out about if any of the menus are limited time, increased amounts for a big group, if they’re able to deliver to the venue (cost of venue), utensils
- When I’m emailing, say we have our budget
Ticket Cost
- $8 for week before
- $12 for week after
- $3 for event, $5+ to charity
2/6 meeting
- Make formals more engaging
- Have a scavenger hunt the week before the formal to get people to get ‘money’ from this
- Anisha: Fake money amounts, give everyone monopoly and then give people prizes, have people pool money together and stuff like that
- Scavenger hunt: more monopoly money?
- Instead of everyone getting the same amount of money, use the scavenger hunt to say how much money they get
- What are we hunting for? QR codes? Something else?
- Can keep track people are doing
- Needs to be simple, not super complicated
- Everyone who comes to the formal: given $10000
- Get QR codes - more money per QR code scanned
Tasks
- Everyone: Scavenger Hunt ideas and locations
- Logistics of ‘fake money’ and how much to give per QR code or whatever trinket
- Everyone: Prizes spend with $1000
- Auction: Big Prizes
- Airpods
- Projectors
- Headphones
- Speakers
- Air fryers
- Auction: Big Prizes
- Amy: Make a graphic about the Junior Formal
- Tim: Email Catering and Hopthon to confirm meeting date and promotion