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**JOHNS HOPKINS UNIVERSITY**
- *Last Updated September 2023*
+ *Last Updated November 2023*
**ARTICLE 1\. TITLE AND PURPOSE**
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***3.1.2.1 COMMUNICATIONS AND MARKETING COMMISSION***
- 3.1.2.1.1 The Communications and Marketing Commission, hereafter referred to as the CMC, shall be a subsidiary group of the Student Government Association organized within the office of and chaired by the Director of Social Affairs.
+ 3.1.2.1.1 The Communications and Marketing Commission, hereafter referred to as the CMC, shall be a subsidiary group of the Student Government Association organized within the office of and chaired by the Director of Communications.
3.1.2.1.2 The CMC shall operate according to a set of CMC Bylaws set by the Senate.
3.1.2.1.3 MEMBERSHIP
- > > > > > > 3.1.2.1.3.1 The CMC shall be comprised of at least five voting Communications and Marketing Aides.
+ > > > > > > 3.1.2.1.3.1 The CMC shall may be comprised of at least five voting Communications and Marketing Aides at the discretion of the Director of Communications per administration.
- > > > > > > 3.1.2.1.3.2 The Director of Social Affairs shall chair the CMC but shall only vote when a tie exists.
+ > > > > > > 3.1.2.1.3.2 The Director of Communications shall chair the CMC but shall only vote when a tie exists.
3.1.2.1.4 RESPONSIBILITIES
3.1.2.1.4.1 The CMC shall be tasked with all matters related to the marketing and promotion of the SGA, including but not limited to:
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3.1.2.2.2 MEMBERSHIP
- 3.1.2.2.2.1 The PRDC shall be comprised of at least five voting Policy Advisors, appointed by the Director of Research with the advice and consent of two-thirds of the Senate.
+ 3.1.2.2.2.1 The PRDC mayshall be comprised of at least five voting Policy Advisors at the discretion of the Director of Research, appointed by the Director of Research with the advice and consent of two-thirds of the Senate.
3.1.2.2.2.2 At the discretion of the Director of Research, a Policy Advisor may be promoted to “Senior Policy Advisor of \[area of expertise\]” if said Policy Advisor has a specific portfolio of area of issues on which they are uniquely capable, experienced, or qualified to advise the SGA. 3.1.2.2.2.3 The Director of Research shall chair the PRDC but shall only vote when a tie exists.
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3.1.2.3.1 The Student Activities Commission, hereafter referred to as SAC, shall be a subsidiary of the SGA Finance Committee
- chaired by the SGA Treasurer.
+ chaired and established at the discretion ofby the SGA Executive Treasurer.
3.1.2.3.2 MEMBERSHIP
- 3.1.2.3.2.1 The SAC shall be comprised of eight (8) voting Commissioners.
+ 3.1.2.3.2.1 The SAC shall be comprised of eight (8) voting Commissioners, as determined by the Executive Treasurer.
3.1.2.3.2.2 At each convening of SAC, it shall be the responsibility of the Executive Treasurer to ensure that no more than 8 Finance Committee members attend as voting members.
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3.1.2.3.2.3 All Finance Committee members are required to attend any SAC meeting regardless of whether or not they are a voting member for said meeting.
- 3.1.2.3.2.4 The SGA Treasurer shall have the right with approval of a two-thirds majority vote of the Senate to remove any member of SAC.
+ 3.1.2.3.2.4 The SGA Executive Treasurer shall have the right with approval of a two-thirds majority vote of the Senate to remove any member of SAC.
3.1.2.3.2.4.1 The collective SAC body (including both commissioners and Finance Committee Members) can request the removal of a commissioner by a two-thirds vote to then be approved by a two-thirds majority vote of the Senate.
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> > > > > > 3.2.1.1.6.1 The outgoing Student Body President shall coordinate the production of transition documents compiled by the Executive Branch, Standing Legislative Committees, and Class Councils. These documents shall be finished at the end of every one-year term, presented to the Senate, and provided to the next SGA.
- > > > > > > 3.2.1.1.6.2 The Student Body President, in collaboration with the Vice President, shall organize at least one mandatory SGA retreat per semester to clarify its goals and promote group development.
-
- 3.2.1.1.7 Organizes the Post-Election Meet and Greet.
-
- > > > > > > 3.2.1.1.7.1 As part of the official inauguration process of SGA, newly-elected SGA representatives must attend a mandatory meet and greet session designed to interface with the undergraduate student body within 7 days after election decisions are released.
-
- > > > > > > 3.2.1.1.7.2 The meet and greet session must be at least one hour long.
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- > > > > > > 3.2.1.1.7.3 The meet and greet session must have all newly elected representatives present.
-
- > > > > > > 3.2.1.1.7.4 The meet and greet session must be open to all JHU undergraduates and be held in a space that is easily accessible to all JHU undergraduate students.
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- > > > > > > 3.2.1.1.7.5 Meet and greet session will be widely publicized by SGA.
-
- 3.2.1.1.8 Organizes SGA Tabling Events.
-
- > > > > > > 3.2.1.1.8.1 SGA will host one tabling event every month of the school year, with provisional exceptions to December, January, and May, as these months tend to have less school days compared to others. Explicitly, months that must have a tabling event include September, October, November, February, March, and April.
-
- > > > > > > 3.2.1.1.8.2 Tabling events must be at least one hour long.
-
- > > > > > > 3.2.1.1.8.3 Tabling events must be staffed by a minimum of six SGA representatives, each from the four class councils, as well as two other SGA members. A member of the Executive Board may be allowed to substitute one of the six SGA representatives.
-
- > > > > > > 3.2.1.1.8.4 SGA representatives must take turns tabling to ensure that as many different SGA representatives as possible are participating in these events.
-
- > > > > > > 3.2.1.1.8.5 All senators and the Executive Board must attend at least one tabling event throughout the year.
-
- > > > > > > 3.2.1.1.8.6 Tabling events must open to all JHU undergraduate students and be held in a space that is easily accessible to all JHU undergraduate students and preferably, in a highly frequented area. Possible tabling areas include:
-
- 3.2.1.1.8.6.1 Breezeway.
-
- 3.2.1.1.8.6.2 Brody Learning Commons and Tyler Terrace.
-
- 3.2.1.1.8.6.3 Milton S. Eisenhower Library.
-
- 3.2.1.1.8.6.4 Charles Commons.
-
- 3.2.1.1.8.6.5 In front of Hopkins Café.
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- 3.2.1.1.8.6.6 Levering Café and Courtyard.
-
- > > > > > > 3.2.1.1.8.7 Tabling events must be well-publicized by all the class councils before, during, and after the events to draw in as much attendance, and future attendance, as possible.
-
- > > > > > > 3.2.1.1.8.8 At the end of every tabling event, there must be a report submitted about the event’s feedback by the Director of Research to the Senate.
-
- > > > > > > 3.2.1.1.8.9 At the beginning of each semester, the Student Body President shall organize a sign-up sheet, reserve an event space, and arrange any purchases for every month of the semester.
-
- > > > > > > 3.2.1.1.8.10 Once the freshmen are elected, they will be held accountable for these above guidelines.
+ > > > > > > 3.2.1.1.6.2 The Student Body President, in collaboration with the Vice President and Chair of Programming, shall organize at least one mandatory SGA retreat per semester to clarify its goals and promote group development.
***3.2.1.2 STUDENT BODY VICE PRESIDENT***
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3.2.1.2.9 Regularly references legislative and non-legislative work of each member to determine if they are making progress towards their goals.
- > > > > > > 3.2.1.2.9.1 This must be done at least once a month, but the Vice President is encouraged to check on different members throughout the month rather than examining every member at the same time.
+ > > > > > > 3.2.1.2.9.1 This must be done at least once
+ > > > > > > a month, but the Vice President is encouraged to check on different members throughout the month rather than examining every member at the same time.
+
> > > > > > 3.2.1.2.9.2 The Vice President may work with the Student Body Secretary to create an organizational system to track and document each member’s goals and progress.
> > > > > > 3.2.1.2.9.3 If a member does not seem to be working towards their goals, the Vice President shall contact the member to either meet with them or to connect them to another member of SGA who would be more capable of supporting the member.
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3.2.1.4.7 Shall act as the financial officer of the SGA, keeping all of its ledgers and coordinating with the Finance Committee.
- ***3.2.1.5 DIRECTOR OF SOCIAL AFFAIRS***
+ 3.2.1.4.8 Works alongside the Student Body Chair of Programming and the Chair of RSOs as the liaison for communication between RSOs and LEED, assisting with questions regarding RSO finances, registration, and event creation.
+ ***3.2.1.5 DIRECTOR OF COMMUNICATIONS***
+
3.2.1.5.1 Chairing, appointing, and managing the Communications and Marketing Commission.
3.2.1.5.2 Maintaining all SGA email lists via HopkinsGroups and serving as the point of contact for all SGA communications.
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***3.2.1.7 STUDENT BODY CHAIR OF PROGRAMMING***
- 3.2.1.7.1 Leads Programming for all of SGA
+ > > > > > > 3.2.1.7.1 Heads the Committee on Programming and presents all bills regarding SGA Events, including but not limited to Tabling Events, Workshops, Retreats, meet and greets, and general events.
- > > > > > > 3.2.1.7.1.1 This includes planning S.I.F. presence, tabling events for when students are on campus, or meet and greets when necessary as stated in the Constitution and Bylaws.
+ > > > > > > 3.2.1.7.1.1 The Chair of Programming will lead the organization for S.I.F Presence, Meet-and-Greets and Semesterly Retreats.
3.2.1.7.1.1.1 Organizes SGA Tabling Events
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3.2.1.7.1.1.1.2 Tabling events must be at least one hour long.
- 3.2.1.7.1.1.1.3 Tabling events must be staffed by a minimum of six SGA representatives, each from the four class councils, as well as two other SGA members. A member of the Executive Board may be allowed to substitute one of the six SGA representatives.
-
- 3.2.1.7.1.1.1.4 SGA representatives must take turns tabling to
+ > > > > > > 3.2.1.7.8.2 Tabling events must be at least one hour long.
- ensure that as many different SGA representatives as possible are participating in these events.
+ > > > > > > 3.2.1.7.1.1.1.3 Tabling events must be staffed by a minimum of four members from the SGA Committee on Programming, alongside four members from the Committee in charge of tabling that session.
- 3.2.1.7.1.1.1.5 All senators and the Executive Board must attend at least one tabling event throughout the year.
+ > > > > > > 3.2.1.7.1.1.1.4 Each tabling session will be led by either a Committee or Class Council \- each class council must host one tabling session per academic school year, partnered with the Committee of Programming.
- 3.2.1.7.1.1.1.6 Tabling events must open to all JHU undergraduate students and be held in a space that is easily accessible to all JHU undergraduate students and preferably, in a highly frequented area. Possible tabling areas include:
+ > > > > > > 3.2.1.7.8.5 Tabling events must open to all JHU undergraduate students and be held in a space that is easily accessible to all JHU undergraduate students and preferably, in a highly frequented area. Possible tabling areas include:
- 3.2.1.7.1.1.1.6.1 Breezeway
+ 3.2.1.7.8.5.1 Breezeway.
- 3.2.1.7.1.1.1.6.2 Brody Learning Commons and Terrace
+ 3.2.1.7.8.5.2 Brody Learning Commons and Tyler Terrace.
- 3.2.1.7.1.1.1.6.3 Milton S. Eisenhower Library
+ 3.2.1.7.8.5.3 Milton S. Eisenhower Library.
- 3.2.1.7.1.1.1.6.4 Charles Commons
+ 3.2.1.7.8.5.4 Charles Commons.
- 3.2.1.7.1.1.1.6.5 In front of Fresh Food Café
+ 3.2.1.7.8.5.5 In front of Hopkins Café.
- 3.2.1.7.1.1.1.6.6 Levering Café and Courtyard
+ 3.2.1.7.8.5.6 Levering Café and Courtyard.
- 3.2.1.7.1.1.1.7 Tabling events must be well-publicized by all the class councils before, during, and after the events to draw in as much attendance, and future attendance, as possible.
+ > > > > > > 3.2.1.7.8.6 Tabling events must be well-publicized by all the class councils before, during, and after the events to draw in as much attendance, and future attendance, as possible.
- 3.2.1.7.1.1.1.8 At the end of every tabling event, there must be a report submitted about the event’s feedback by the Director of Research to the Senate.
+ > > > > > > 3.2.1.7.8.7 At the end of every tabling event, there must be a report submitted about the event’s feedback by the Director of Research to the Senate.
- 3.2.1.7.1.1.1.9 At the beginning of each semester, the Student Body President or Chair of Programming shall organize a sign-up sheet, reserve an event space, and arrange any purchases for every month of the semester.
+ > > > > > > 3.2.1.7.8.8 At the beginning of each semester, the Student Body President shall organize a sign-up sheet, reserve an event space, and arrange any purchases for every month of the semester.
- 3.2.1.7.1.1.1.10 Once the freshmen are elected, they will be held accountable for these above guidelines.
+ > > > > > > 3.2.1.7.8.9 Once the freshmen are elected, they will be held accountable for these above guidelines.
3.2.1.7.1.1.2 Organizes the Post-Election Meet and Greet
- 3.2.1.7.1.1.2.1 As part of the official inauguration process of SGA, newly-elected SGA representatives must attend a mandatory meet and greet session designed to interface with the undergraduate student body within 14 days after election decisions are released.
+ > > > > > > 3.2.1.7.1.1.2.1 As part of the official inauguration process of SGA, newly-elected SGA representatives must attend a mandatory meet and greet session designed to interface with the undergraduate student body within 14 days after election decisions are released.
- 3.2.1.7.1.1.2.2 The meet and greet session must be at least one hour long.
+ > > > > > > 3.2.1.7.1.1.2.2 The meet and greet session must be at least one hour long.
- 3.2.1.7.1.1.2.3 The meet and greet session must have all newly elected representatives present.
+ > > > > > > 3.2.1.7.1.1.2.3 The meet and greet session must have all newly elected representatives present.
- 3.2.1.7.1.1.2.4 The meet and greet session must be open to all JHU undergraduates and be held in a space that is easily accessible to all JHU undergraduate students.
+ > > > > > > 3.2.1.7.1.1.2.4 The meet and greet session must be open to all JHU undergraduates and be held in a space that is easily accessible to all JHU undergraduate students.
- 3.2.1.7.1.1.2.5 Meet and greet sessions will be widely publicized by SGA.
+ > > > > > > 3.2.1.7.1.1.2.5 Meet and greet sessions will be widely publicized by SGA.
- 3.2.1.7.2 Chairing, appointing, and managing the Office of Programming
+ 3.2.1.7.2 Chairing, appointing, and managing the Committee on Programming
> > > > > > 3.2.1.7.2.1 The Student Body Chair of Programming shall have the freedom to appoint additional officers to the Office of Programming at the Chair’s discretion.
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> > > > > > 3.2.1.7.6.2 It is the responsibility of the Student Body Chair of Programming to establish co-sponsorship rules with the Student Body Treasurer and send them to student organizations before funding is delivered.
+ 3.2.1.7.7 Works alongside the Student Body Treasurer and the Chair of RSOs as the liaison for communication between RSOs and LEED, assisting with questions regarding RSO finances, registration, and event creation.
+
**ARTICLE 4\. THE LEGISLATIVE BRANCH**
***ARTICLE 4, SECTION 1\. STRUCTURE OF THE LEGISLATIVE BRANCH***
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> > > > > > 4.1.2.1.4.5 COMMITTEE ON INTERNAL AFFAIRS
- 4.1.2.1.4.5.1 The Vice President, in their capacity as President of the Senate, and the Parliamentarian shall serve as ex-officio members of the Committee on Internal Affairs, voting only in the case of a tie, unless the Parliamentarian is a Senator of SGA, in which case they will have a standard say and can vote on the committee.
+ 4.1.2.1.4.5.1 The Vice President and the Parliamentarian shall serve as ex-officio members of the Committee on Internal Affairs, voting only in the case of a tie, unless the Parliamentarian is a Senator of SGA, in which case they will have a standard say and can vote on the committee.
4.1.2.1.4.5.2 Deals with all matters related to the internal affairs of the Senate, with the exclusion of matters related to the Senate’s budget which are restricted to the Committee on Finance.
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4.1.2.1.4.7.2 Works to provide SGA-sponsored services to fill needs that the University administration cannot or will not provide.
- 4.1.2.1.4.7.3 Works towards improving existing services available to students.
+ 4.1.2.1.4.7.3 Works towards improving existing services available to students.
4.1.2.1.4.7.4 Works with student organizations, the University, and businesses to advance the aforementioned responsibilities.
4.1.2.1.4.7.5 Takes up other measures relating to student services.
+ 4.1.2.1.4.7.6 Liaison Program
+
+ 4.1.2.1.4.7.6.1 The Chair of the Committee on Student Services will administer the Liaison Program in conjunction with the SGA advisor, LEED, and the Office of the Dean of Student Life.
+
+ 4.1.2.1.4.7.6.2 The outgoing Chair of the Committee on Student Services shall be entrusted with the task of creating a transition document for the use of the successor Senate Committee on Student Services. In this document, the outgoing Chair will describe the initiatives that they pursued during the semester, administrator meetings, and correspondence with administrators/coordinators participating in the Liaison Program. The outgoing Chair will send out an email to these administrators/coordinators introducing their successor.
+
+ 4.1.2.1.4.7.6.3 Each member of the Committee on Student Services will be paired with an administrator or their coordinator from a department that Student Services works with based on their interests at the first Student Services meeting of the semester. The Chair reserves discretion over the pairings.
+
+ 4.1.2.1.4.7.6.4 After the pairings are made, the Chair will send out emails of introduction to each administrator/coordinator to introduce the senator who will act as their liaison for the academic year.
+
+ 4.1.2.1.4.7.6.5 The senator is expected to correspond with their administrator/coordinator on a monthly basis in order to share student feedback as well as to receive updates on initiatives. The senator should try to meet in-person once each semester, along with the Chair or Vice-Chair.
+
+ 4.1.2.1.4.8 COMMITTEE ON PROGRAMMING
+
+ 4.1.2.1.4.8.1 Creates SGA Tabling Events, Workshops, and general SGA events.
+
+ 4.1.2.1.4.8.2 The Chair of Programming will lead this Committee, with assistance of a vice-chair that is elected from within the committee.
+
+ 4.1.2.1.4.8.3 All Programming Council Members must be on this committee. Additional members from all of the Student Government may join this committee.
+
+ 4.1.2.1.4.8.4 Class specific events, such as formals, will be led by the respective Class Council of Programming members with assistance from the Committee of Programming and other Student Government constituents.
+
***4.1.2.2 AD-HOC LEGISLATIVE COMMITTEES***
4.1.2.2.1 Ad-hoc Committees of the Senate, in accordance with the Constitution, shall be established by a two-thirds vote of the Senate and shall automatically expire at the end of the academic semester during which they were established.
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***4.3.3.2 EXCUSED ABSENCES***
- 4.3.3.2.1 The President of the Senate shall be permitted to grant a total of 8 excused absences to a member of SGA per academic semester (where the meetings that occur at the end of Spring are counted in the Fall semester of SGA), with an additional 4 excused absences for every additional committee beyond 1 committee that the member of SGA serves on.
+ 4.3.3.2.1 The President of the Senate shall be permitted to grant a total of 4 excused absences to a member of SGA per academic semester (where the meetings that occur at the end of Spring are counted in the Fall semester of SGA), with an additional 2 excused absences for every additional committee beyond 1 committee that the member of SGA serves on.
> > > > > > 4.3.3.2.1.1 All unexcused absences will be counted in totaling the number of excused absences a member of SGA has been granted.
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