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- **{ *S. Bill 23-24,* }**

- **A Bill Updating the SGA Bylaws to Add the Chair of Programming Position**

- Student Body Chair of Programming **Shalala Leny** of the Student Body President’s Cabinet and

- First considered this **5th** day of **September** in the Year **2023** and

- Next considered this **Xth** day of **Month** in the Year **2023**

- Student Body Vice President **Jackson Morris** of the Student Body President’s Cabinet

- Senator **Mufasa Cruz Moreno** of the Senior Class Council and

- President **Rachel Huang** of the Senior Class Council

- Committee consideration **waived** by the Acting President of the Senate

- This Act may be referred to as the “Chair of Programming Bylaws Update Bill”

- 1. In April 2022, the SGA voted to amend the SGA Constitution to make major structural changes to the organization over the course of the next two years. Further edits to the Constitution were made in April 2023\.

- 2. Currently, the SGA Bylaws are designed around the 2022-2023 (110th) SGA Administration and do not account for the structural changes instituted beginning with the 2023-2024 (111th) SGA Administration regarding the Office of Programming

- 1. To amend the Bylaws of the Student Government Association at Johns Hopkins University to fit the current structure and practices of the SGA.

- | Student Body Chair of Programming Responsibilities | |

- | ----- | ----- |

- | Current Language | Proposed Language |

- | **ARTICLE 3\. THE EXECUTIVE BRANCH** … ***ARTICLE 3, SECTION 2\. RESPONSIBILITIES OF THE EXECUTIVE BRANCH*** | **ARTICLE 3\. THE EXECUTIVE BRANCH** … ***ARTICLE 3, SECTION 2\. RESPONSIBILITIES OF THE EXECUTIVE BRANCH*** **3.2.1 THE STUDENT BODY PRESIDENT AND THEIR CABINET** … ***3.2.1.7 STUDENT BODY Chair of Programming*** 3.2.1.7.1 Leads Programming for all of SGA 3.2.1.7.1.1 This includes planning S.I.F. presence, tabling events for when students are on campus, or meet and greets when necessary as stated in the Constitution and Bylaws. 3.2.1.7.1.1.1 … 3.2.1.7.1.1.2 … 3.2.1.7.2 Chairing, appointing, and managing the Office of Programming 3.2.1.7.2.1 The Student Body Chair of Programming shall have the freedom to appoint additional officers to the Office of Programming at the Chair’s discretion. 3.2.1.7.2.2 Within the first month of each Programming Council member’s term, uses campaign material, a form, and/or discussion with the member to determine their primary short- and long-term plans for their term in SGA. 3.2.1.7.3 Collaborates with the Student Body Treasurer to create a budget for the administrative year 3.2.1.7.4 Collaborates with the Student Body President, Student Body Vice President, and SGA Advisors to organize semesterly retreats 3.2.1.7.5 Collaborates with the Director of Research to ensure the creation, dissemination, and preservation of reports for each tabling event. 3.2.1.7.6 Collaborates with other student organizations and school governance bodies to create co-sponsored events that will either enhance campus life or promote the common good of all Homewood undergraduate students 3.2.1.7.6.1 Student organizations hoping to collaborate with SGA and other members of SGA must first meet with the Student Body Chair of Programming and the Student Body Treasurer before a funding bill is presented at first reading 3.2.1.7.6.2 It is the responsibility of the Student Body Chair of Programming to establish co-sponsorship rules with the Student Body Treasurer and send them to student organizations before funding is delivered. |

- | Rationale | |

- | Brings the Chair of Programming Position in the Constitution to the Bylaws<br>Directly outlines the role of the Chair of Programming | |

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- | Student Body Chair of Programming Responsibilities | |

- | ----- | ----- |

- | Current Language | Proposed Language |

- | **ARTICLE 3\. THE EXECUTIVE BRANCH** … ***ARTICLE 3, SECTION 2\. RESPONSIBILITIES OF THE EXECUTIVE BRANCH*** **3.2.1 THE STUDENT BODY PRESIDENT AND THEIR CABINET** 3.2.1.1 STUDENT BODY PRESIDENT 3.2.1.1.7 Organizes the Post-Election Meet and Greet 3.2.1.1.7.1 As part of the official inauguration process of SGA, newly-elected SGA representatives must attend a mandatory meet and greet session designed to interface with the undergraduate student body within 7 days after election decisions are released. 3.2.1.1.7.2 The meet and greet session must be at least one hour long. 3.2.1.1.7.3 The meet and greet session must have all newly elected representatives present. 3.2.1.1.7.4 The meet and greet session must be open to all JHU undergraduates and be held in a space that is easily accessible to all JHU undergraduate students. 3.2.1.1.7.5 Meet and greet session will be widely publicized by SGA. 3.2.1.1.8 Organizes SGA Tabling Events 3.2.1.1.8.1 SGA will host one tabling event every month of the school year, with provisional exceptions to December, January, and May, as these months tend to have less school days compared to others. Explicitly, months that must have a tabling event include September, October, November, February, March, and April. 3.2.1.1.8.2 Tabling events must be at least one hour long. 3.2.1.1.8.3 Tabling events must be staffed by a minimum of six SGA representatives, each from the four class councils, as well as two other SGA members. A member of the Executive Board may be allowed to substitute one of the six SGA representatives. 3.2.1.1.8.4 SGA representatives must take turns tabling to ensure that as many different SGA representatives as possible are participating in these events. 3.2.1.1.8.5 All senators and the Executive Board must attend at least one tabling event throughout the year. 3.2.1.1.8.6 Tabling events must open to all JHU undergraduate students and be held in a space that is easily accessible to all JHU undergraduate students and preferably, in a highly frequented area. Possible tabling areas include: 3.2.1.1.8.6.1 Breezeway 3.2.1.1.8.6.2 Brody Learning Commons and Terrace 3.2.1.1.8.6.3 Milton S. Eisenhower Library 3.2.1.1.8.6.4 Charles Commons 3.2.1.1.8.6.5 In front of Fresh Food Café 3.2.1.1.8.6.6 Levering Café and Courtyard 3.2.1.1.8.7 Tabling events must be well-publicized by all the class councils before, during, and after the events to draw in as much attendance, and future attendance, as possible. 3.2.1.1.8.8 At the end of every tabling event, there must be a report submitted about the event’s feedback by the Director of Research to the Senate. 3.2.1.1.8.9 At the beginning of each semester, the Student Body President shall organize a sign-up sheet, reserve an event space, and arrange any purchases for every month of the semester. 3.2.1.1.8.10 Once the freshmen are elected, they will be held accountable for these above guidelines. | **ARTICLE 3\. THE EXECUTIVE BRANCH** … ***ARTICLE 3, SECTION 2\. RESPONSIBILITIES OF THE EXECUTIVE BRANCH*** **3.2.1 THE STUDENT BODY PRESIDENT AND THEIR CABINET** … ***3.2.1.7 STUDENT BODY Chair of Programming*** 3.2.1.7.1… 3.2.1.7.1.1 This includes planning and organizing tabling events for each month students are on campus or meet and greets when necessary as stated in the Constitution and Bylaws 3.2.1.7.1.1.1 Organizes SGA Tabling Events 3.2.1.7.1.1.1.1 SGA will host one tabling event every month of the school year, with provisional exceptions to December, January, and May, as these months tend to have fewer school days compared to others. Explicitly, months that must have a tabling event include September, October, November, February, March, and April. 3.2.1.7.1.1.1.2 Tabling events must be at least one hour long. 3.2.1.7.1.1.1.3 Tabling events must be staffed by a minimum of six SGA representatives, each from the four class councils, as well as two other SGA members. A member of the Executive Board may be allowed to substitute one of the six SGA representatives. 3.2.1.7.1.1.1.4 SGA representatives must take turns tabling to ensure that as many different SGA representatives as possible are participating in these events. 3.2.1.7.1.1.1.5 All senators and the Executive Board must attend at least one tabling event throughout the year. 3.2.1.7.1.1.1.6 Tabling events must open to all JHU undergraduate students and be held in a space that is easily accessible to all JHU undergraduate students and preferably, in a highly frequented area. Possible tabling areas include: 3.2.1.7.1.1.1.6.1 Breezeway 3.2.1.7.1.1.1.6.2 Brody Learning Commons and Terrace 3.2.1.7.1.1.1.6.3 Milton S. Eisenhower Library 3.2.1.7.1.1.1.6.4 Charles Commons 3.2.1.7.1.1.1.6.5 In front of Fresh Food Café 3.2.1.7.1.1.1.6.6 Levering Café and Courtyard 3.2.1.7.1.1.1.7 Tabling events must be well-publicized by all the class councils before, during, and after the events to draw in as much attendance, and future attendance, as possible. 3.2.1.7.1.1.1.8 At the end of every tabling event, there must be a report submitted about the event’s feedback by the Director of Research to the Senate. 3.2.1.7.1.1.1.9 At the beginning of each semester, the Student Body President or Chair of Programming shall organize a sign-up sheet, reserve an event space, and arrange any purchases for every month of the semester. 3.2.1.7.1.1.1.10 Once the freshmen are elected, they will be held accountable for these above guidelines. 3.2.1.7.1.1.2 Organizes the Post-Election Meet and Greet 3.2.1.7.1.1.2.1 As part of the official inauguration process of SGA, newly-elected SGA representatives must attend a mandatory meet and greet session designed to interface with the undergraduate student body within 14 days after election decisions are released. 3.2.1.7.1.1.2.2 The meet and greet session must be at least one hour long. 3.2.1.7.1.1.2.3 The meet and greet session must have all newly elected representatives present. 3.2.1.7.1.1.2.4 The meet and greet session must be open to all JHU undergraduates and be held in a space that is easily accessible to all JHU undergraduate students. 3.2.1.7.1.1.2.5 Meet and greet sessions will be widely publicized by SGA. |

- | Brings Tabling and Meet and Greet Responsibilities from the Student Body President to the Student Body Chair of Programming Position in the Bylaws | |

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