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**of**
**The Johns Hopkins University**
- **{ *S. Bill-2024-1* }**
+ **{ *S. Bill 23-24,* }**
- **A Bill Updating the SGA Bylaws to Obey the Constitution**
+ **A Bill Updating the SGA Bylaws to Add the Chair of Programming Position**
Introduced By:
- Timothy Huang, Resham Talwar, with consideration from Ryan Alezz
- First considered this **18th** day of **April** in the Year **2023** and
- Next considered this **5th** day of **September** in the Year **2023**
+ Student Body Chair of Programming **Shalala Leny** of the Student Body President’s Cabinet and
+ First considered this **5th** day of **September** in the Year **2023** and
+ Next considered this **Xth** day of **Month** in the Year **2023**
Sponsored By:
- Senator **Stone Meng** of the Sophomore Class Council and
- Senator **Gabriel Granados** of the Krieger School of Arts and Sciences
+ Student Body Vice President **Jackson Morris** of the Student Body President’s Cabinet
+ Senator **Mufasa Cruz Moreno** of the Senior Class Council and
+ President **Rachel Huang** of the Senior Class Council
- Referred to the Senate by the **Committee on Internal Affairs** which recommends its **Passage** by Unanimous vote.
+ Committee consideration **waived** by the Acting President of the Senate
#
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# *Be it enacted by the Senate of the Student Government Association at Johns Hopkins University assembled that:*
1. **TITLE**
- This Act may be referred to as the “Fall 2023 Academic Senators Bylaws Update Bill”
+ This Act may be referred to as the “Chair of Programming Bylaws Update Bill”
2. **FINDINGS AND PURPOSES**
1. FINDINGS
1. In April 2022, the SGA voted to amend the SGA Constitution to make major structural changes to the organization over the course of the next two years. Further edits to the Constitution were made in April 2023\.
- 2. Currently, the SGA Bylaws are designed around the 2022-2023 (110th) SGA Administration and do not account for the structural changes instituted beginning with the 2023-2024 (111th) SGA Administration.
+ 2. Currently, the SGA Bylaws are designed around the 2022-2023 (110th) SGA Administration and do not account for the structural changes instituted beginning with the 2023-2024 (111th) SGA Administration regarding the Office of Programming
2. PURPOSES
1. To amend the Bylaws of the Student Government Association at Johns Hopkins University to fit the current structure and practices of the SGA.
3. **AMENDMENTS**
- | Academic Senator Roles | |
+ | Student Body Chair of Programming Responsibilities | |
| ----- | ----- |
- | Current | New |
- | Not sure/ Not in current by-laws | **4.1.1.7 Academic Senators**<br>4.1.1.7.1 75% of Academic Senators (9 out of the 12\) must be on the Committee of Academic Affairs, without distinction of school affiliation. The decision for which academic senators are on the Committee of Academic Affairs will be made by the President of the Senate.<br>This law will go into effect in the 2024-2025 school year.<br>4.1.1.7.2 Of the Academic Senators on the Committee of Academic Affairs, 2 of them must be from the Whiting School of Engineering and 3 of them must be from the Krieger School of Arts and Sciences.<br>This law will go into effect in the 2024-2025 school year. |
- | | |
- | Since academic senators want to create academic change, having most academic senators on academic affairs would allow students to make changes in all academic aspects between schools. | |
+ | Current Language | Proposed Language |
+ | **ARTICLE 3\. THE EXECUTIVE BRANCH** … ***ARTICLE 3, SECTION 2\. RESPONSIBILITIES OF THE EXECUTIVE BRANCH*** | **ARTICLE 3\. THE EXECUTIVE BRANCH** … ***ARTICLE 3, SECTION 2\. RESPONSIBILITIES OF THE EXECUTIVE BRANCH*** **3.2.1 THE STUDENT BODY PRESIDENT AND THEIR CABINET** … ***3.2.1.7 STUDENT BODY Chair of Programming*** 3.2.1.7.1 Leads Programming for all of SGA 3.2.1.7.1.1 This includes planning S.I.F. presence, tabling events for when students are on campus, or meet and greets when necessary as stated in the Constitution and Bylaws. 3.2.1.7.1.1.1 … 3.2.1.7.1.1.2 … 3.2.1.7.2 Chairing, appointing, and managing the Office of Programming 3.2.1.7.2.1 The Student Body Chair of Programming shall have the freedom to appoint additional officers to the Office of Programming at the Chair’s discretion. 3.2.1.7.2.2 Within the first month of each Programming Council member’s term, uses campaign material, a form, and/or discussion with the member to determine their primary short- and long-term plans for their term in SGA. 3.2.1.7.3 Collaborates with the Student Body Treasurer to create a budget for the administrative year 3.2.1.7.4 Collaborates with the Student Body President, Student Body Vice President, and SGA Advisors to organize semesterly retreats 3.2.1.7.5 Collaborates with the Director of Research to ensure the creation, dissemination, and preservation of reports for each tabling event. 3.2.1.7.6 Collaborates with other student organizations and school governance bodies to create co-sponsored events that will either enhance campus life or promote the common good of all Homewood undergraduate students 3.2.1.7.6.1 Student organizations hoping to collaborate with SGA and other members of SGA must first meet with the Student Body Chair of Programming and the Student Body Treasurer before a funding bill is presented at first reading 3.2.1.7.6.2 It is the responsibility of the Student Body Chair of Programming to establish co-sponsorship rules with the Student Body Treasurer and send them to student organizations before funding is delivered. |
+ | Rationale | |
+ | Brings the Chair of Programming Position in the Constitution to the Bylaws<br>Directly outlines the role of the Chair of Programming | |
- | Academic Senator Roles | |
- | ----- | ----- |
- | Current | New |
- | No Current rules for Academic Senators | 4.1.1.7.3 All Academic Senators are required to meet with their respective academic vice deans (KSAS, Whiting) at least twice a year for the purpose of discussing student affairs.<br>4.1.1.7.4 Each academic senators should at minimum meet with vice deans twice a year, with the first meeting to discuss goals for the upcoming year and the last meeting to report progress and update the new senators about ongoing initiatives. |
- | | |
- | The roles of academic senators have a distinct role compared to academic affairs. Certain ideas that students can do are: feedback from their respective schools, specific problems that need to be addressed within the school | |
+ #
- | Academic Senator Roles | |
+ | Student Body Chair of Programming Responsibilities | |
| ----- | ----- |
- | Current | New |
- | No Current rules for Academic Senators | 4.1.1.7.5 Academic Senators should work on distinct goals as the Committee on Academic Affairs. Academic Senator goals should be catered to their respective schools problems. Academic senators should focus on department specific problems, communication within the school, faculty and general Advising offices within the school, and/or course evaluations. |
- | | |
- | Separating the roles and goals of the academic senators versus the academic affairs committee. Academic Affairs is meant to help the whole student body with student-wide initiatives, whereas academic senators have the ability to impact their own specific schools. Communication, as well as overlap between the two communities will allow academic senators to engage with both schools. | |
+ | Current Language | Proposed Language |
+ | **ARTICLE 3\. THE EXECUTIVE BRANCH** … ***ARTICLE 3, SECTION 2\. RESPONSIBILITIES OF THE EXECUTIVE BRANCH*** **3.2.1 THE STUDENT BODY PRESIDENT AND THEIR CABINET** 3.2.1.1 STUDENT BODY PRESIDENT 3.2.1.1.7 Organizes the Post-Election Meet and Greet 3.2.1.1.7.1 As part of the official inauguration process of SGA, newly-elected SGA representatives must attend a mandatory meet and greet session designed to interface with the undergraduate student body within 7 days after election decisions are released. 3.2.1.1.7.2 The meet and greet session must be at least one hour long. 3.2.1.1.7.3 The meet and greet session must have all newly elected representatives present. 3.2.1.1.7.4 The meet and greet session must be open to all JHU undergraduates and be held in a space that is easily accessible to all JHU undergraduate students. 3.2.1.1.7.5 Meet and greet session will be widely publicized by SGA. 3.2.1.1.8 Organizes SGA Tabling Events 3.2.1.1.8.1 SGA will host one tabling event every month of the school year, with provisional exceptions to December, January, and May, as these months tend to have less school days compared to others. Explicitly, months that must have a tabling event include September, October, November, February, March, and April. 3.2.1.1.8.2 Tabling events must be at least one hour long. 3.2.1.1.8.3 Tabling events must be staffed by a minimum of six SGA representatives, each from the four class councils, as well as two other SGA members. A member of the Executive Board may be allowed to substitute one of the six SGA representatives. 3.2.1.1.8.4 SGA representatives must take turns tabling to ensure that as many different SGA representatives as possible are participating in these events. 3.2.1.1.8.5 All senators and the Executive Board must attend at least one tabling event throughout the year. 3.2.1.1.8.6 Tabling events must open to all JHU undergraduate students and be held in a space that is easily accessible to all JHU undergraduate students and preferably, in a highly frequented area. Possible tabling areas include: 3.2.1.1.8.6.1 Breezeway 3.2.1.1.8.6.2 Brody Learning Commons and Terrace 3.2.1.1.8.6.3 Milton S. Eisenhower Library 3.2.1.1.8.6.4 Charles Commons 3.2.1.1.8.6.5 In front of Fresh Food Café 3.2.1.1.8.6.6 Levering Café and Courtyard 3.2.1.1.8.7 Tabling events must be well-publicized by all the class councils before, during, and after the events to draw in as much attendance, and future attendance, as possible. 3.2.1.1.8.8 At the end of every tabling event, there must be a report submitted about the event’s feedback by the Director of Research to the Senate. 3.2.1.1.8.9 At the beginning of each semester, the Student Body President shall organize a sign-up sheet, reserve an event space, and arrange any purchases for every month of the semester. 3.2.1.1.8.10 Once the freshmen are elected, they will be held accountable for these above guidelines. | **ARTICLE 3\. THE EXECUTIVE BRANCH** … ***ARTICLE 3, SECTION 2\. RESPONSIBILITIES OF THE EXECUTIVE BRANCH*** **3.2.1 THE STUDENT BODY PRESIDENT AND THEIR CABINET** … ***3.2.1.7 STUDENT BODY Chair of Programming*** 3.2.1.7.1… 3.2.1.7.1.1 This includes planning and organizing tabling events for each month students are on campus or meet and greets when necessary as stated in the Constitution and Bylaws 3.2.1.7.1.1.1 Organizes SGA Tabling Events 3.2.1.7.1.1.1.1 SGA will host one tabling event every month of the school year, with provisional exceptions to December, January, and May, as these months tend to have fewer school days compared to others. Explicitly, months that must have a tabling event include September, October, November, February, March, and April. 3.2.1.7.1.1.1.2 Tabling events must be at least one hour long. 3.2.1.7.1.1.1.3 Tabling events must be staffed by a minimum of six SGA representatives, each from the four class councils, as well as two other SGA members. A member of the Executive Board may be allowed to substitute one of the six SGA representatives. 3.2.1.7.1.1.1.4 SGA representatives must take turns tabling to ensure that as many different SGA representatives as possible are participating in these events. 3.2.1.7.1.1.1.5 All senators and the Executive Board must attend at least one tabling event throughout the year. 3.2.1.7.1.1.1.6 Tabling events must open to all JHU undergraduate students and be held in a space that is easily accessible to all JHU undergraduate students and preferably, in a highly frequented area. Possible tabling areas include: 3.2.1.7.1.1.1.6.1 Breezeway 3.2.1.7.1.1.1.6.2 Brody Learning Commons and Terrace 3.2.1.7.1.1.1.6.3 Milton S. Eisenhower Library 3.2.1.7.1.1.1.6.4 Charles Commons 3.2.1.7.1.1.1.6.5 In front of Fresh Food Café 3.2.1.7.1.1.1.6.6 Levering Café and Courtyard 3.2.1.7.1.1.1.7 Tabling events must be well-publicized by all the class councils before, during, and after the events to draw in as much attendance, and future attendance, as possible. 3.2.1.7.1.1.1.8 At the end of every tabling event, there must be a report submitted about the event’s feedback by the Director of Research to the Senate. 3.2.1.7.1.1.1.9 At the beginning of each semester, the Student Body President or Chair of Programming shall organize a sign-up sheet, reserve an event space, and arrange any purchases for every month of the semester. 3.2.1.7.1.1.1.10 Once the freshmen are elected, they will be held accountable for these above guidelines. 3.2.1.7.1.1.2 Organizes the Post-Election Meet and Greet 3.2.1.7.1.1.2.1 As part of the official inauguration process of SGA, newly-elected SGA representatives must attend a mandatory meet and greet session designed to interface with the undergraduate student body within 14 days after election decisions are released. 3.2.1.7.1.1.2.2 The meet and greet session must be at least one hour long. 3.2.1.7.1.1.2.3 The meet and greet session must have all newly elected representatives present. 3.2.1.7.1.1.2.4 The meet and greet session must be open to all JHU undergraduates and be held in a space that is easily accessible to all JHU undergraduate students. 3.2.1.7.1.1.2.5 Meet and greet sessions will be widely publicized by SGA. |
+ | Rationale | |
+ | Brings Tabling and Meet and Greet Responsibilities from the Student Body President to the Student Body Chair of Programming Position in the Bylaws | |
- | Academic Affairs | |
- | ----- | ----- |
- | | |
- | 4.1.2.1.4.1 COMMITTEE ON ACADEMIC AFFAIRS<br>4.1.2.1.4.1.1 Deals with matters relating to Student Advising,<br>the Registrar, the Academic Council, and other<br>academic-related organs of the University to improve the<br>academic atmosphere for students.<br>4.1.2.1.4.1.2 Works with administrators, including the<br>Dean of the Krieger School of Arts and Sciences and the<br>Dean of the Whiting School of Engineering, to advance<br>academic policies and programs that fit the needs and<br>desires of the student body.<br>4.1.2.1.4.1.3 Works with the Executive Board and the<br>Senior Class Council on matters related to Convocation,<br>Commencement, and other University academic<br>ceremonies.<br>4.1.2.1.4.1.4 Takes up other measures relating to<br>academic affairs. | (Addition)<br>4.1.2.1.4.1.5 Works on goals of importance pertaining to all students of the undergraduate academic wings within the University, namely Krieger School of Arts and Sciences and the Whiting School of Engineering.<br>4.1.2.1.4.1.6 The vice chair of the Committee on Academic Affairs will assist the chair of Academic Affairs and also act as a liaison between the Committee on Academic Affairs and the Academic Senators.<br>4.1.2.1.4.1.6.1 The vice chair will be elected by the Committee on Academic Affairs.<br>4.1.2.1.4.1.6.2 The vice chair will be responsible for the sharing of information and knowledge transfer between the Committee and the Academic Senators.<br>4.1.2.1.4.1.6.3 The vice chair will ensure that the goals of the Academic Senators are represented fairly for the Committee on Academic Affairs. |
- | | |
- | Ensures that academic affairs and academic senators have a method of communication so that goals do not overlap, as well as define the roles and distinct goals of the Committee of Academic Affairs. | |
+ #
The Bill hereby **PASSES/FAILS** by a vote of **\_\_** to **\_\_** with **\_\_** abstentions.
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Student Body President of the SGA at Johns Hopkins University
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_
- Dalhart Dobbs
+
President of the Senate of the SGA at Johns Hopkins University
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_
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Co-Sponsor of the Bill
- \_Stone Meng\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_
+ \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_
Co-Sponsor of the Bill